Yucaipa Valley Water DistrictLocal Government

Program: Water Infrastructure Finance and Innovation (WIFIA) Assistance Listing No.: 66.958 Federal Grantor: Environmental Protection Agency Passed-through: N/A – Direct Assistance Award No.: 21107CA Criteria Per the grant requirements, the Grantee is required to submit one completed progress report quarterly (totaling four annually), in the form/format provided by the Environmental Protection Agency (EPA). For the duration of the Project Performance Period, the Grantee must report for the periods of: January 1 – March 31; April 1 – June 30; July 1 – September 30; and October 1 – December 31. The Grantee should furnish one copy of the completed progress report to the assigned EPA Grant Manager on or before the thirtieth (30th) calendar day of the month following the end of the quarter for which the report is submitted. Condition During our audit, we noted three instances of non-compliance regarding the timeliness of required quarterly reporting for the WIFIA grant. The instances of non-compliance are as follows: • Quarter 2 Report – due October 31, 2024, submitted November 5, 2024 • Quarter 3 Report – due April 30, 2025, submitted May 5, 2025 • Quarter 4 Report – due July 30, 2025, submitted August 13, 2025 Questioned Costs No questioned costs were identified as a result of our procedures. Effect As a result of the untimely submission of required quarterly reports for the WIFIA grant, compliance with federal grant reporting requirements was not met. Cause The delays in reporting were due to weaknesses in the District’s internal controls for tracking and ensuring timely submission of grant-related reports. The existing system did not sufficiently flag the required reporting deadlines, leading to missed timelines. Recommendation We recommend that the District enhance the system of internal controls for tracking reporting requirements to ensure timely reporting as required by the grant agreements.