EIN: 946000548
UEI: CMKEJNVUPVP7
Audited by: Harshwal & Company, LLP
Oversight agency: 93 [Department of Health and Human Services]
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Data as of August 31, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on January 2, 2026. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by July 2, 2026 (61 days ago).
What is a management decision? →FAC accepted this audit on March 12, 2026 — management decision was due September 12, 2026.
FAC accepted this audit on October 31, 2024 — management decision was due May 1, 2025.
FAC accepted this audit on March 31, 2025 — management decision was due October 1, 2025.
FAC accepted this audit on November 30, 2023 — management decision was due May 30, 2024.
FAC accepted this audit on June 6, 2024 — management decision was due December 6, 2024.
FAC accepted this audit on December 20, 2022 — management decision was due June 20, 2023.
FAC accepted this audit on September 28, 2023 — management decision was due March 28, 2024.
FAC accepted this audit on August 28, 2022 — management decision was due February 28, 2023.
We noted that the report for the month of July 2020 due on August 18, 2020 was submitted on August 24, 2020. Cause of the Condition: Per our inquiries with the County of Yolo, the late filing of the report for the month of July 2020 was due to transition in the workload. Effect or Possible Effect: The July 2020 monthly report for the program was filed late with the State of California Department of Social Services. Questioned Costs: None. Context: We selected a sample of four monthly reports and one was filed past the due date. Repeat Finding: This is a new finding for the fiscal year ended June 30, 2021.
Show full finding ▾Hide full finding ▴Finding 2021-001: Reporting Significant Deficiency Federal Award Information: CFDA Number: 93.558 Program Title: 477 Cluster Federal Award Year(s): FY 2020-21 Name of Federal Agency: U.S. Department of Health and Human Services Passed through: State of California Department of Social Services and State of California Department of Community Services Criteria or Specific Requirement: The County is required to submit monthly reports to the California Department of Social Services (CDSS). Reports can be submitted via e-email or in hard copy. Per CDSS reporting instructions, reports should be received on or before the 18th calendar day of the month following the report month. If the report?s due date is on a Saturday, Sunday or state holiday, the report is due on the next business day. Condition: We noted that the report for the month of July 2020 due on August 18, 2020 was submitted on August 24, 2020. Cause of the Condition: Per our inquiries with the County of Yolo, the late filing of the report for the month of July 2020 was due to transition in the workload. Effect or Possible Effect: The July 2020 monthly report for the program was filed late with the State of California Department of Social Services. Questioned Costs: None. Context: We selected a sample of four monthly reports and one was filed past the due date. Repeat Finding: This is a new finding for the fiscal year ended June 30, 2021.
Finding: 2021-001 Contact Person: Tony Kildare, Program Manager Corrective Action: The County Department of Health and Human Services will review calendar controls and monitoring tools to ensure adherence to submission timeframes and maintain continuity of assignments. Proposed Completion Date: June 23, 2022
FAC accepted this audit on March 29, 2021 — management decision was due September 29, 2021.
Of 71 case files sampled from list of eligible participants, three individuals were determined to be ineligible as a result of an inaccurate listing being provided. These three individuals should not have been included in the participants listing. Cause of the Condition: Participation list included noneligible individuals. Effect or Possible Effect: Noneligible participants could accidentally receive benefits when they should not. Questioned Costs: No questioned costs were identified ($0). Context: Out of the list of 71 eligible participants we identified three noneligible participants. Repeat Finding: This is a new finding for the fiscal year ended June 30, 2020. Recommendation: It is recommended a listing of participants be generated and reviewed periodically to identify potential ineligible participants and ensure benefits are discontinued timely when eligibility requirements are no longer met, period of eligibility expires or administering agency shifts.
Show full finding ▾Hide full finding ▴Criteria or Specific Requirement: According to 2 CFR section 200.303 the non-federal entities receiving federal awards must establish and maintain internal control over the federal awards that provides reasonable assurance that the non-federal entity is managing the federal awards in compliance with federal statutes, regulations, and the terms and conditions of the federal awards. Condition: Of 71 case files sampled from list of eligible participants, three individuals were determined to be ineligible as a result of an inaccurate listing being provided. These three individuals should not have been included in the participants listing. Cause of the Condition: Participation list included noneligible individuals. Effect or Possible Effect: Noneligible participants could accidentally receive benefits when they should not. Questioned Costs: No questioned costs were identified ($0). Context: Out of the list of 71 eligible participants we identified three noneligible participants. Repeat Finding: This is a new finding for the fiscal year ended June 30, 2020. Recommendation: It is recommended a listing of participants be generated and reviewed periodically to identify potential ineligible participants and ensure benefits are discontinued timely when eligibility requirements are no longer met, period of eligibility expires or administering agency shifts.
A misunderstanding regarding the data element being requested for this audit resulted in an error in which three cases were inappropriately included in the dataset. The dataset included all cases being monitored by the child welfare agency during the specified timeframe, including cases where dependency is established in an out-of-state jurisdiction (and for which the local agency is only providing ?courtesy supervision?). To prevent this error from occurring in the future, the agency will develop a report utilizing the Business Objects platform to query the Child Welfare Services Case Management System (CWS/CMS) to identify all youth with a progress note that includes ?associated service? type of ?Health/CHDP Services.? This will ensure that the agency is able to provide an accurate list of actual participants upon request. The Continuous Quality Improvement (CQI) unit of Child Welfare Services is currently working to develop the report and will provide a sample to the auditor for review to verify for fit and accuracy within the next two weeks.
FAC accepted this audit on March 29, 2020 — management decision was due September 29, 2020.
The SF-425 Federal Financial report for period end date March 31, 2019 had a submission deadline of April 30, 2019, however the report was not submitted until August 31, 2019. Cause of the Condition: The late reports submission was due to Department oversight due to personnel turnover; new staff were not initially aware of the reporting requirements. Effect or Possible Effect: The County did not submit the required reports in a timely manner. Questioned Costs: No questioned costs were identified ($0). Context As the SF-425 Federal Financial Reports are submitted on a quarterly basis, the total population of reports during the audit period was four (4). The audit examined a sample of two (2) reports. Repeat Finding: This is a new finding for the fiscal year ended June 30, 2019. Recommendation: We recommend that the County implement a system to ensure that all required reporting deadlines are tracked and required submissions are made timely. Management?s Response and Corrective Action: A tracking system that identifies all required reporting deadlines for the Probation departments grants has been implemented so that timelines can be tracked, and reports can be submitted on time. Deadlines are reviewed during regular department check-in with staff so that timelines can be met. The finding in this particular case will not be repeated because this program ended January 31, 2020 and will no longer require report submission.
Show full finding ▾Hide full finding ▴Federal Award Information: CFDA Number: 93.676 Program Title: Unaccompanied Alien Children Program Federal Award Number: 90ZU0171 Federal Award Year(s): 2018; 2019 Name of Federal Agency: U.S. Department Health and Human Services Criteria or Specific Requirement: According to Title 45 ? Public Welfare, Subtitle A ? Department of Health and Human Service, Subchapter A?General Administration, Part 75?Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, Subpart D?Post Federal Award Requirements (Title 45 CFR Part 75.342.1), quarterly reports must be submitted 30 calendar days after the reporting period end date. Condition: The SF-425 Federal Financial report for period end date March 31, 2019 had a submission deadline of April 30, 2019, however the report was not submitted until August 31, 2019. Cause of the Condition: The late reports submission was due to Department oversight due to personnel turnover; new staff were not initially aware of the reporting requirements. Effect or Possible Effect: The County did not submit the required reports in a timely manner. Questioned Costs: No questioned costs were identified ($0). Context As the SF-425 Federal Financial Reports are submitted on a quarterly basis, the total population of reports during the audit period was four (4). The audit examined a sample of two (2) reports. Repeat Finding: This is a new finding for the fiscal year ended June 30, 2019. Recommendation: We recommend that the County implement a system to ensure that all required reporting deadlines are tracked and required submissions are made timely. Management?s Response and Corrective Action: A tracking system that identifies all required reporting deadlines for the Probation departments grants has been implemented so that timelines can be tracked, and reports can be submitted on time. Deadlines are reviewed during regular department check-in with staff so that timelines can be met. The finding in this particular case will not be repeated because this program ended January 31, 2020 and will no longer require report submission.
Corrective Action: A tracking system that identifies all required reporting deadlines for the Probation departments grants has been implemented so that timelines can be tracked, and reports can be submitted on time. Deadlines are reviewed during regular department check-in with staff so that timelines can be met. The finding in this particular case will not be repeated because this program ended January 31, 2020 and will no longer require report submission. Contact Person: Cristina Vasquez, Chief Fiscal and Administrative Officer Completion Date: February 29, 2020
FAC accepted this audit on March 28, 2019 — management decision was due September 28, 2019.
GSA_MIGRATION
Show full finding ▾Hide full finding ▴FAC accepted this audit on March 29, 2018 — management decision was due September 29, 2018.
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Show full finding ▾Hide full finding ▴FAC accepted this audit on March 30, 2017 — management decision was due September 30, 2017.
GSA_MIGRATION
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2015-004
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GSA_MIGRATION
2015-005
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