EIN: 943046552
UEI: HLA9ZNET3KF3
Audited by: Jones & Roth, P.C.
Oversight agency: 14 [Department of Housing and Urban Development]
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Data as of September 2, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on January 22, 2024. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by July 22, 2024 (773 days ago).
What is a management decision? →DH, Incorporated did not perform recertifications for all tenants within the timeframe specified by HUD. Additionally, we noted security deposits were not collected from several tenants. We also noted a calculation error for one of the tenants’ adjusted income and tenant portion of rent and rent assistance. Cause: There were not properly designed or implemented internal controls to ensure the tenant recertifications were performed accurately and in the timeframe required by HUD and to ensure security deposits were collected as required. Effect: The effect is material non-compliance with the terms of the HUD program listed above. Questioned Costs: None. Repeat Finding: Yes, see Finding 2022-002. Context: We noted from review of the Forms HUD-52670 Schedule of Tenant Assistance Payments Due and other client prepared schedules, several tenants had not been recertified during the fiscal year as required. From the total 19 tenants at June 30, 2023, the annual recertifications for twelve tenants were past due. We selected a sample of 6 tenants from a population of 19 for eligibility testing. The sample was not a statistically valid sample. We performed procedures to determine whether the annual tenant recertification occurred within the timeframe specified by HUD. We noted 1 instance in our sample in which the tenant recertification had not been completed timely. As noted above, there were also indications of additional late tenant recertifications for tenants that fell outside of our sample. From our sample of 6 tenants, we noted one instance in which there was an error in the calculation of tenant adjusted income and therefore the tenant portion of rent. There was a transposition in the income amount used in the calculation from the actual income resulting in a minor error in the amount of tenant adjusted income, tenant portion of rent and rent assistance. We also noted from the total 19 tenants, there were 5 tenants that did not have security deposits collected as required. Recommendation: We recommend management review the current internal control procedures and implement additional procedures to ensure annual recertifications are performed as required by HUD. Views of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Show full finding ▾Hide full finding ▴Finding 2023-001 Type of Finding: Material weakness in internal control over compliance and noncompliance. Federal program: HUD Section 223(f) Insured Mortgage (Assistance Listing #14.134) Compliance Requirement: Eligibility Criteria: In accordance with DH, Incorporated’s regulatory agreement with HUD for its HUD Section 223(f) Insured Mortgage and HUD Section 8 Housing Assistance Payments contract, DH, Incorporated is required to annually recertify its tenants. It is the responsibility of management to design and implement internal controls to ensure the tenants are recertified within the applicable timeframe required by HUD. Additionally, HUD requires minimum security deposits of $50 to be collected for all tenants. Condition: DH, Incorporated did not perform recertifications for all tenants within the timeframe specified by HUD. Additionally, we noted security deposits were not collected from several tenants. We also noted a calculation error for one of the tenants’ adjusted income and tenant portion of rent and rent assistance. Cause: There were not properly designed or implemented internal controls to ensure the tenant recertifications were performed accurately and in the timeframe required by HUD and to ensure security deposits were collected as required. Effect: The effect is material non-compliance with the terms of the HUD program listed above. Questioned Costs: None. Repeat Finding: Yes, see Finding 2022-002. Context: We noted from review of the Forms HUD-52670 Schedule of Tenant Assistance Payments Due and other client prepared schedules, several tenants had not been recertified during the fiscal year as required. From the total 19 tenants at June 30, 2023, the annual recertifications for twelve tenants were past due. We selected a sample of 6 tenants from a population of 19 for eligibility testing. The sample was not a statistically valid sample. We performed procedures to determine whether the annual tenant recertification occurred within the timeframe specified by HUD. We noted 1 instance in our sample in which the tenant recertification had not been completed timely. As noted above, there were also indications of additional late tenant recertifications for tenants that fell outside of our sample. From our sample of 6 tenants, we noted one instance in which there was an error in the calculation of tenant adjusted income and therefore the tenant portion of rent. There was a transposition in the income amount used in the calculation from the actual income resulting in a minor error in the amount of tenant adjusted income, tenant portion of rent and rent assistance. We also noted from the total 19 tenants, there were 5 tenants that did not have security deposits collected as required. Recommendation: We recommend management review the current internal control procedures and implement additional procedures to ensure annual recertifications are performed as required by HUD. Views of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Finding 2023-001 Response Type of Finding: Material weakness in internal control over compliance and noncompliance. Criteria: In accordance with DH, Incorporated’s regulatory agreement with HUD for its HUD Section 223(f) Insured Mortgage and HUD Section 8 Housing Assistance Payments contract, DH, Incorporated is required to annually recertify its tenants. It is the responsibility of management to design and implement internal controls to ensure the tenants are recertified within the applicable timeframe required by HUD. Additionally, HUD requires minimum security deposits of $50 to be collected for all tenants. Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action: a. Kathleen Broadhurst, Sr. Director of Finance/ShelterCare b. Amanda Smith, Property Development Manager/ShelterCare 2. The corrective action planned: a. Pinehurst Management was overseeing property through 4/30/2023. ShelterCare was assigned as new managing agent 5/1/2023. b. ShelterCare is working to ensure that the onsite manager will be trained in HUD compliance. Training started in October 2023. c. We are currently prioritizing recertifications by oldest first so we are able to catch them up and get the property certifications back on track. d. Monthly review of Tenant Rental Assistance Certification System (TRACS) reports to ensure recertifications are being completed in a timely manner. 3. The anticipated completion date: a. New training was started in October 2023 and to be completed by 12/31/2023. Monthly review of TRACS reports was implemented 10/1/2023.
2022-002
The annual audit for the fiscal year ended June 30, 2022 was not submitted by the due date as required by HUD. Cause: The audit was not completed within the applicable time frame, so it was not available to be submitted to HUD by the due date. Effect: The effect is immaterial non-compliance with the terms of the HUD program listed above. Questioned Costs: None. Repeat Finding: No. Context: Not applicable. Recommendation: We recommend management design and implement internal controls over compliance to ensure the audit is completed timely and submitted to HUD as required. Views of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Show full finding ▾Hide full finding ▴Finding 2023-002 Type of Finding: Significant deficiency in internal control over compliance and instance of immaterial noncompliance. Federal Program: HUD Section 223(f) Insured Mortgage (Assistance Listing # 14.134) Compliance Requirement: Reporting Criteria: DHI’s regulatory agreement with HUD and the HUD Uniform Financial Reporting Standards (24 CFR §5.801) require audited financial statements to be submitted to HUD within 90 days of the fiscal year end. HUD may authorize an extension to the 90 day due date. Condition: The annual audit for the fiscal year ended June 30, 2022 was not submitted by the due date as required by HUD. Cause: The audit was not completed within the applicable time frame, so it was not available to be submitted to HUD by the due date. Effect: The effect is immaterial non-compliance with the terms of the HUD program listed above. Questioned Costs: None. Repeat Finding: No. Context: Not applicable. Recommendation: We recommend management design and implement internal controls over compliance to ensure the audit is completed timely and submitted to HUD as required. Views of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Finding 2023-002 Response Type of Finding: Significant deficiency in internal control over compliance and instance of immaterial noncompliance. Criteria: DHI’s regulatory agreement with HUD and the HUD Uniform Financial Reporting Standards (24 CFR §5.801) require audited financial statements to be submitted to HUD within 90 days of the fiscal year end. HUD may authorize an extension to the 90 day due date. Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr. Director of Finance/ShelterCare 2. The corrective action planned: a. ShelterCare, as managing agent, has hired a new property accountant which should help with keeping the books current and ShelterCare prepared to start audit work mid-July and be ready to submit the audit to HUD within 90 days of the fiscal year end. 3. The anticipated completion date: a. New property accountant was hired in August of 2023.
FAC accepted this audit on March 23, 2023 — management decision was due September 23, 2023.
DH, Incorporated did not perform recertifications for all tenants within the timeframe specified by HUD. Cause: There were not properly designed or implemented internal controls to ensure the tenant recertifications were performed in the timeframe required by HUD. Effect: The effect is material non-compliance with the terms of the HUD program listed above. Questioned Costs: None. Repeat Finding: Yes, see Finding 2021-003. Context: We selected a sample of 7 tenants from a population of 18. The sample size was determined based upon guidelines provided by the AICPA and was not a statistically valid sample. We performed procedures to determine whether the annual tenant recertification occurred within the timeframe specified by HUD. We noted two instances in our sample in which tenant recertifications had not been completed timely and were not completed several months after the required timeframe as specified by HUD. There were also indications of additional late tenant recertifications for tenants that fell outside of our sample. Recommendation: We recommend management review the current internal control procedures and implement additional procedures to ensure annual recertifications are performed as required by HUD. Views of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Show full finding ▾Hide full finding ▴Finding 2022-002 Type of Finding: Material weakness in internal control over compliance and noncompliance. Federal program: HUD Section 223(f) Insured Mortgage (Assistance Listing #14.134) Compliance Requirement: Eligibility Criteria: In accordance with DH, Incorporated?s regulatory agreement with HUD for its HUD Section 223(f) Insured Mortgage and HUD Section 8 Housing Assistance Payments contract, DH, Incorporated is required to annually recertify its tenants. It is the responsibility of management to design and implement internal controls to ensure the tenants are recertified within the applicable timeframe required by HUD. Condition: DH, Incorporated did not perform recertifications for all tenants within the timeframe specified by HUD. Cause: There were not properly designed or implemented internal controls to ensure the tenant recertifications were performed in the timeframe required by HUD. Effect: The effect is material non-compliance with the terms of the HUD program listed above. Questioned Costs: None. Repeat Finding: Yes, see Finding 2021-003. Context: We selected a sample of 7 tenants from a population of 18. The sample size was determined based upon guidelines provided by the AICPA and was not a statistically valid sample. We performed procedures to determine whether the annual tenant recertification occurred within the timeframe specified by HUD. We noted two instances in our sample in which tenant recertifications had not been completed timely and were not completed several months after the required timeframe as specified by HUD. There were also indications of additional late tenant recertifications for tenants that fell outside of our sample. Recommendation: We recommend management review the current internal control procedures and implement additional procedures to ensure annual recertifications are performed as required by HUD. Views of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Finance Director/ShelterCare 2. The corrective action planned: a. Pinehurst Management is the management agent overseeing property through 4/30/2023. A new management agent will be identified to take over the property after 4/30/2023. b. Ensure that the new managing agent employs an onsite manager with HUD compliance experience. c. Currently prioritizing recertifications by oldest first. d. Monthly review of TRACS reports to ensure recertifications are being completed in a timely manner. 3. The anticipated completion date: a. New processes will be implemented by 5/1/2023.
2021-003
FAC accepted this audit on November 17, 2021 — management decision was due May 17, 2022.
The annual audit for the fiscal year ended June 30, 2020 was not submitted by the extended due date as required by HUD. Cause: The audit was not completed within the applicable time frame so it was not available to be submitted to HUD by the due date. Effect: The effect is immaterial non-compliance with the terms of the HUD program listed above. Questioned Costs: None. Repeat Finding: No. Context: Not applicable. Recommendation: We recommend management design and implement internal controls over compliance to ensure the audit is completed timely and submitted to HUD as required. Views of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Show full finding ▾Hide full finding ▴Finding 2021-002 Type of Finding: Significant deficiency in internal control over compliance and instance of immaterial noncompliance. Federal Program: HUD Section 223(f) Insured Mortgage (Assistance Listing # 14.134) Compliance Requirement: Reporting Criteria: DHI?s regulatory agreement with HUD and the HUD Uniform Financial Reporting Standards (24 CFR ?5.801) require audited financial statements to be submitted to HUD within 90 days of the fiscal year end. HUD may authorize an extension to the 90 day due date.Condition: The annual audit for the fiscal year ended June 30, 2020 was not submitted by the extended due date as required by HUD. Cause: The audit was not completed within the applicable time frame so it was not available to be submitted to HUD by the due date. Effect: The effect is immaterial non-compliance with the terms of the HUD program listed above. Questioned Costs: None. Repeat Finding: No. Context: Not applicable. Recommendation: We recommend management design and implement internal controls over compliance to ensure the audit is completed timely and submitted to HUD as required. Views of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action: a. Kathleen Broadhurst, Finance Director/ShelterCare b. Karen Harvey, Controller/Quantum Residential The corrective action planned: a. Implementation of internal controls to ensure that the Audit is completed in a timely manner. i. Lead Accounting Specialist to oversee the Audit. This includes: 1. Working with Accounting Specialist to gather and review data to be submitted to Auditors in a timely manner 2. Communication with Regional Property Manager to ensure data required for Audit is collected in a timely manner 3. The anticipated completion date: a. New processes will be implemented by 10/01/2021.
DHI did not perform recertifications for all tenants within the timeframe specified by HUD. We also noted the HUD required $50 minimum security deposit was not collected for one tenant. Cause: There were not properly designed or implemented internal controls to ensure the tenant recertifications were performed in the timeframe required by HUD and that security deposits were collected as required. Effect: The effect is immaterial non-compliance with the terms of the HUD program listed above. The deficiency in internal controls over compliance could lead to material non-compliance with the eligibility compliance requirement. Questioned Costs: None. Repeat Finding: No. Context: We selected a sample of 6 tenants from a population of 21. The sample size was determined based upon guidelines provided by the AICPA and was not a statistically valid sample. We performed procedures to determine whether the annual tenant recertification occurred within the timeframe specified by HUD. During our procedures, we encountered no instances of tenant recertifications not performed within the 12 month timeframe specified by HUD. However, during performance of other audit procedures, there were indications of late tenant recertifications that fell outside of our sample. There was one tenant from the 21 tenants for which no security deposit was collected. Recommendation: We recommend management review the current internal control procedures and implement additional procedures to ensure annual recertifications are performed as required by HUD and that security deposits are collected as required. Views of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Show full finding ▾Hide full finding ▴Finding 2021-003: Type of Finding: Significant deficiency in internal control over compliance and instance of immaterial noncompliance. Federal Program: HUD Section 223(f) Insured Mortgage (Assistance Listing # 14.134) Compliance Requirement: Eligibility Criteria: In accordance with DHI?s regulatory agreement with HUD for its HUD Section 223(f) Insured Mortgage, DHI is required to annually recertify its tenants as eligible tenants. It is the responsibility of management to design and implement internal controls to ensure the tenants are recertified within the applicable timeframe required by HUD. HUD also requires security deposits to be collected from all tenants. Condition: DHI did not perform recertifications for all tenants within the timeframe specified by HUD. We also noted the HUD required $50 minimum security deposit was not collected for one tenant. Cause: There were not properly designed or implemented internal controls to ensure the tenant recertifications were performed in the timeframe required by HUD and that security deposits were collected as required. Effect: The effect is immaterial non-compliance with the terms of the HUD program listed above. The deficiency in internal controls over compliance could lead to material non-compliance with the eligibility compliance requirement. Questioned Costs: None. Repeat Finding: No. Context: We selected a sample of 6 tenants from a population of 21. The sample size was determined based upon guidelines provided by the AICPA and was not a statistically valid sample. We performed procedures to determine whether the annual tenant recertification occurred within the timeframe specified by HUD. During our procedures, we encountered no instances of tenant recertifications not performed within the 12 month timeframe specified by HUD. However, during performance of other audit procedures, there were indications of late tenant recertifications that fell outside of our sample. There was one tenant from the 21 tenants for which no security deposit was collected. Recommendation: We recommend management review the current internal control procedures and implement additional procedures to ensure annual recertifications are performed as required by HUD and that security deposits are collected as required. Views of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action: a. Kathleen Broadhurst, Finance Director/ShelterCare b. Karen Harvey, Controller/Quantum Residential 2. The corrective action planned: a. Quantum has moved from External Compliance processing with a third-party vendor to utilize an internal Compliance Department to monitor compliance more efficiently. b. Compliance Department reports properties with past due certifications to the RPM monthly, and this information is available to all on the software dashboards. c. RPMS and HR are clear with site staff that processing certifications timely is a requirement of their job, and issue warnings, reprimands, terminations and/or re-staff the site accordingly. d. Ongoing training is provided to sites individually by the compliance department as well as supplemented by trainings provided by Oregon AHMA. e. The RPM will provide additional support from sister site staff to bring certs current and Compliance personnel will do on site visits as feasible to identify and troubleshoot issues causing backlog. 3. The anticipated completion date: a. New processes was implemented by 09/01/2021.
FAC accepted this audit on November 21, 2020 — management decision was due May 21, 2021.
During our audit procedures we noted two instances in which the tenant adjusted income calculation was missing the mandatory $400 deduction allotted for elderly and/or disabled families. Cause of Condition: The rent calculation worksheet used to calculate adjusted income and the tenant?s portion of rent was not completed correctly. Effect of Condition: By excluding the mandatory deduction in determining adjusted income, the tenant?s portion of rent was calculated to be higher than it should have been as prescribed by HUD. Questioned Costs: None. Context: We found two instances in our sample of six tenant files in which the tenant was eligible to receive the mandatory deduction of $400, but the deduction was not included in the determination of adjusted income and the tenant?s portion of rent. The sample was not a statistically valid sample. Repeat Finding: No. Recommendation: We recommend the management agent review all of the tenant files to ensure that all eligible individuals have been provided the mandatory deduction in determination of adjusted income and the tenant?s portion of rent. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Show full finding ▾Hide full finding ▴Finding 2020-002 Type of Finding: Significant deficiency in internal control over compliance Federal Program: HUD Section 223(f) Insured Mortgage (CFDA 14.134) Criteria: HUD requires tenant rent to be calculated pursuant to the formula prescribed in the HUD Occupancy Handbook which states tenants that meet the definition of elderly or disabled shall be provided a mandatory deduction of $400 annually in determining adjusted income. Condition: During our audit procedures we noted two instances in which the tenant adjusted income calculation was missing the mandatory $400 deduction allotted for elderly and/or disabled families. Cause of Condition: The rent calculation worksheet used to calculate adjusted income and the tenant?s portion of rent was not completed correctly. Effect of Condition: By excluding the mandatory deduction in determining adjusted income, the tenant?s portion of rent was calculated to be higher than it should have been as prescribed by HUD. Questioned Costs: None. Context: We found two instances in our sample of six tenant files in which the tenant was eligible to receive the mandatory deduction of $400, but the deduction was not included in the determination of adjusted income and the tenant?s portion of rent. The sample was not a statistically valid sample. Repeat Finding: No. Recommendation: We recommend the management agent review all of the tenant files to ensure that all eligible individuals have been provided the mandatory deduction in determination of adjusted income and the tenant?s portion of rent. View of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.
Findings and Questioned Costs ? Major Federal Award Programs Audit Finding 2020-002 Type of Finding: Significant deficiency in internal control over compliance Federal Program: HUD Section 223(f) Insured Mortgage (CFDA 14.134) Management?s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action Kathleen Broadhurst, Finance Director/ShelterCare 2. The corrective action planned: Quantum ? review all tenant files to ensure that all eligible individuals have been provided the mandatory deduction in determination of adjusted income and the tenant?s portion of the rent. The tenant files are being reviewed by Quantum?s compliance department and the RPM assigned to these properties. 3. The anticipated completion date 11/11/2020
FAC accepted this audit on October 15, 2019 — management decision was due April 15, 2020.
DHI did not recertify all of its tenants within the timeframe specified by HUD. Cause: There were not properly designed or implemented internal controls to ensure the tenant recertifications were performed in the timeframe required by HUD. Effect: The deficiency in internal controls over compliance could lead to material non-compliance with compliance requirements of the federal award. Questioned Costs: None. Context: We selected a sample of 5 tenants from a population of 20. The sample size was determined based upon guidelines provided by the AICPA which was not a statistically valid sample. We performed procedures to determine whether the annual tenant recertification occurred within the timeframe specified by HUD. During our procedures, one of the tenant recertifications was not performed within the 12 month timeframe specified by HUD. Additionally, during our performance of other audit procedures, there were indications of additional late recertifcations that fell outside of our sample. Repeat Finding: No. Recommendation: We recommend management review the current internal control procedures and implement additional procedures to ensure annual recertifications are performed as required by HUD. Management?s Response: Management agrees with the finding; see Corrective Action Plan.
Show full finding ▾Hide full finding ▴Finding 2019-001 Type of Finding: Significant deficiency in internal control over compliance Federal Program: HUD Section 223(f) Insured Mortgage (CFDA 14.134) Criteria: In accordance with DHI?s regulatory agreement with HUD for its HUD Section 223(f) Insured Mortgage, DHI is required to annually recertify its tenants as eligible tenants. It is the responsibility of management to design and implement internal controls to ensure the tenants are recertified within the applicable timeframe required by HUD. Condition: DHI did not recertify all of its tenants within the timeframe specified by HUD. Cause: There were not properly designed or implemented internal controls to ensure the tenant recertifications were performed in the timeframe required by HUD. Effect: The deficiency in internal controls over compliance could lead to material non-compliance with compliance requirements of the federal award. Questioned Costs: None. Context: We selected a sample of 5 tenants from a population of 20. The sample size was determined based upon guidelines provided by the AICPA which was not a statistically valid sample. We performed procedures to determine whether the annual tenant recertification occurred within the timeframe specified by HUD. During our procedures, one of the tenant recertifications was not performed within the 12 month timeframe specified by HUD. Additionally, during our performance of other audit procedures, there were indications of additional late recertifcations that fell outside of our sample. Repeat Finding: No. Recommendation: We recommend management review the current internal control procedures and implement additional procedures to ensure annual recertifications are performed as required by HUD. Management?s Response: Management agrees with the finding; see Corrective Action Plan.
DH, Incorporated Management?s Response and Planned Corrective Actions: DHI has hired a new Property Management company, Quantum Residential, Inc., to manage HUD compliance and other property management duties for the Uhlhorn Apartments. Quantum uses ResMan software, which is designed to track the recertification process and provide reminders and checklists to support timely completion of tenant recertifications. Quantum has over 50 years of property management experience, and requires all files to be reviewed by certified compliance specialists prior to submission to HUD. 1. The name of the contact person(s) responsible for the corrective action: a. Kathleen Broadhurst, Finance Director 2. The corrective action planned: a. In addition to utilizing Quantum and their internal control process to ensure that timely and accurate recertifications are completed, DHI receives an Occupancy Report for Uhlhorn bi-weekly. This Occupancy Report lists all vacant units, and status information for the wait list, active applicants, and updates on each tenant recertification starting at 120 days prior to the due date. The recertification list is cross-referenced with the HAP Voucher to ensure that all upcoming certifications are in-process at least 90 days prior to the due date, and that certifications that are reported as submitted are received and approved by HUD. 3. The anticipated completion date: a. Quantum took over management of Uhlhorn Apartments on January 1st, 2019 and began sending occupancy reports in April 2019. b. Three recertifications from FY19 are still outstanding (Units 7, 8 and 16). These recertifications should be resolved no later than 12/31/2019 by either submission of the certification, or termination of assistance per HUD guidelines due to tenant noncompliance with the recertification process.
FAC accepted this audit on October 8, 2018 — management decision was due April 8, 2019.
FAC accepted this audit on October 11, 2017 — management decision was due April 11, 2018.
FAC accepted this audit on October 24, 2016 — management decision was due April 24, 2017.
GSA_MIGRATION
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GSA_MIGRATION
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