EIN: 931008369
UEI: PN2VP795LLB9
Audited by: CLIFFORD R. BENN, CPA
Oversight agency: 93 [Department of Health and Human Services]
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Data as of September 2, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on April 29, 2026. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by October 29, 2026 (52 days from today).
What is a management decision? →Case files not properly maintained. Criteria: Federral Award Identification Number SPRMC022CA006 Core Services, Section e - Case File Preparation and Maintenance states "a copy of the resettlement service plan, documenting a clear plan of action, follow-up, and progress in reaching goals for each refugee, including children, based on an assessment of individual neds and which indicates the initial assessment of employability for each adult, including the reason(s) a person may not be employable shall be contained in each case file". Cause: Staff not properly trained and monitored. Effect: The files do not depict the needs of the client at enrollment or what type of service that will be provided. Context: 17 of the 31 files reviewed did not have completed assessments in the case file for all individuals included in the case. Likewise 18 of 31 files reviewed did not have completed service plans. Recommendation: The agency should establish new staff training and program quality monitoring procedures.
Show full finding ▾Hide full finding ▴Condition: Case files not properly maintained. Criteria: Federral Award Identification Number SPRMC022CA006 Core Services, Section e - Case File Preparation and Maintenance states "a copy of the resettlement service plan, documenting a clear plan of action, follow-up, and progress in reaching goals for each refugee, including children, based on an assessment of individual neds and which indicates the initial assessment of employability for each adult, including the reason(s) a person may not be employable shall be contained in each case file". Cause: Staff not properly trained and monitored. Effect: The files do not depict the needs of the client at enrollment or what type of service that will be provided. Context: 17 of the 31 files reviewed did not have completed assessments in the case file for all individuals included in the case. Likewise 18 of 31 files reviewed did not have completed service plans. Recommendation: The agency should establish new staff training and program quality monitoring procedures.
View of Responsible Officials and Planned Corrective Actions: In actual practice, the resettlement case managers make their best efforts to respond to the refugees' needs fully. That is why they are usually too short of time to make complete case notes. As a corrective action, we have arranged for the department director and supervisor to receiive regular training sessions with our funding source's grant specialist.
Quetionable Employee Bonus/Incentive Pay. Criteria: 2 CFR, Section 230, allows incentive payments to employee if the paying agency has an organization-wide policy in place prior to work beginning. Cause: The agency established an incentive program during the fiscal year after work had begun. Effect: The agency is charging $83,010 in incentive pay to employees across four federal programs. ContextDuring the fiscal year, the federal admininistration drasitically increased the level of immigration into the United States. This massive increase in resettlement services forced the agency to require their staff to work longer hours in stressful situations. In an attempt to reward their efficiency and retain employees, the agency granted incentive payments. Management believes that their actions were retro-actively approve by their primary funding source (ALN: 19.510). The total amount of questioned costs by program is as follows: ALN: 19-510 equals $59,990: ALN: 93.576 equals $16,940; ALN: 93.567 equals $2,600; and ALN: 93.566 equals $3,480 totaling $83,010. Recommendation: The agency should seek confirmation of approval from the various programs for the costs in question.
Show full finding ▾Hide full finding ▴Condition: Quetionable Employee Bonus/Incentive Pay. Criteria: 2 CFR, Section 230, allows incentive payments to employee if the paying agency has an organization-wide policy in place prior to work beginning. Cause: The agency established an incentive program during the fiscal year after work had begun. Effect: The agency is charging $83,010 in incentive pay to employees across four federal programs. ContextDuring the fiscal year, the federal admininistration drasitically increased the level of immigration into the United States. This massive increase in resettlement services forced the agency to require their staff to work longer hours in stressful situations. In an attempt to reward their efficiency and retain employees, the agency granted incentive payments. Management believes that their actions were retro-actively approve by their primary funding source (ALN: 19.510). The total amount of questioned costs by program is as follows: ALN: 19-510 equals $59,990: ALN: 93.576 equals $16,940; ALN: 93.567 equals $2,600; and ALN: 93.566 equals $3,480 totaling $83,010. Recommendation: The agency should seek confirmation of approval from the various programs for the costs in question.
View of Responsible Officials and Planned Corrective Actions: The agency will request documentation from its primary federal funding agency of retro-active approval.
FAC accepted this audit on March 6, 2025 — management decision was due September 6, 2025.
Excess federal funds drawn. Criteria: 2 CFR Section 200.305 requires non-federal entities to minimize the time elapsing between the transfer of funds from the U.S. Treasury and the disbursement of the funds for allowable program costs. Cause: The agency failed to monitor their federal funds drawn. Effect: The agency's audit shows that the agency had excess federal funds among four directly funded federal programs totaling $354,061 at June 30, 2024. Context: A comparison of total funds drawn by grant to total allowable costs by grant disclosed that there was an excess of funds at the end of the audit period as follows: Grant Number 90RG0208 Excess Funds $35,973 Grant Number 90RE0305 Excess Funds $32,741 Grant Number 90ZN0005 Excess Funds $196,886 Grant Number 90RE0336 Excess Funds $88,461 Total $354,061. Recommendation: The agency should establish procedures to track funds drawn fron the U.S. Treasury and limit cash on hand to what is required by the grant within 30 days. View of Responsible Officials: Reason for excess funds - we withdrew funds from the payment management service uniformly on a quarterly basis for each program. This approach has resulted in accumulating the above-mentioned funds at the end of the period.
Show full finding ▾Hide full finding ▴DEPARTMENT OF HEALTH AND HUMAN SERVICES Administration for Children and Families, Refugee and Entrant Assistance - Discretionary Grants - Refugee Educational and Savings Success Program - Assistance Listing No. 93.576; award numbers 90RG0208, 90Re0305, 90ZN0005, and 90RE0336; award year ending September 30, 2024. Condition: Excess federal funds drawn. Criteria: 2 CFR Section 200.305 requires non-federal entities to minimize the time elapsing between the transfer of funds from the U.S. Treasury and the disbursement of the funds for allowable program costs. Cause: The agency failed to monitor their federal funds drawn. Effect: The agency's audit shows that the agency had excess federal funds among four directly funded federal programs totaling $354,061 at June 30, 2024. Context: A comparison of total funds drawn by grant to total allowable costs by grant disclosed that there was an excess of funds at the end of the audit period as follows: Grant Number 90RG0208 Excess Funds $35,973 Grant Number 90RE0305 Excess Funds $32,741 Grant Number 90ZN0005 Excess Funds $196,886 Grant Number 90RE0336 Excess Funds $88,461 Total $354,061. Recommendation: The agency should establish procedures to track funds drawn fron the U.S. Treasury and limit cash on hand to what is required by the grant within 30 days. View of Responsible Officials: Reason for excess funds - we withdrew funds from the payment management service uniformly on a quarterly basis for each program. This approach has resulted in accumulating the above-mentioned funds at the end of the period.
1 We have decided not to withdraw funds from the payment management service until the available funds are used, and moving forward, we will be keen on withdrawing funds using the cost-reimbursement method. 2 We have developed federal funds withdrawal and spending monitoring spreadsheets. We will use this tool to control the balance of funds to make sure that optimum amount of money is maintained.
FAC accepted this audit on February 20, 2024 — management decision was due August 20, 2024.
The ageny's Refugee Achieving Individual Success Trough Economic Empowerment lending funds are not kept in a separate bank account. Criteria: ORR guidelines require that funds used for loan disbursement be kept in a separate bank account throughout the program period so that the funds can be independently maintained and tracked. Cause: While the agency did establish a separate account for it's three direct federally funded (93.576) programs, it failed to maintain a separate account for the loan disbursement funds. Effect: The amount of funds on hand related exclusively for the lending program is not readily determinable. Recommendation: The agency should establish procedures to ensure that federal program guidelines are specifically followed. The agency should be able to identify funds drawn and available for lending, loan loss reserves, and loan principal recovered. View of Responsible Officials and Planned Corrective Actions: The agency has acquired banking specific software which is currently being customized for our lending program. It was the intent of the agency to open the new separate bank account at the same time as the launch of the new software program. However, as of the end of the June 30, 2023, fiscal year the customization was not completed.
Show full finding ▾Hide full finding ▴DEPARTMENT OF HEALTH AND HUMAN SERVICES 2023-001 Refugee and Entrant Assistance - Discretionary Grants - Assistance Listing No. 93.576; Award No. 90RG0208-02-01; Award year ending September 30, 2023. Condition: The ageny's Refugee Achieving Individual Success Trough Economic Empowerment lending funds are not kept in a separate bank account. Criteria: ORR guidelines require that funds used for loan disbursement be kept in a separate bank account throughout the program period so that the funds can be independently maintained and tracked. Cause: While the agency did establish a separate account for it's three direct federally funded (93.576) programs, it failed to maintain a separate account for the loan disbursement funds. Effect: The amount of funds on hand related exclusively for the lending program is not readily determinable. Recommendation: The agency should establish procedures to ensure that federal program guidelines are specifically followed. The agency should be able to identify funds drawn and available for lending, loan loss reserves, and loan principal recovered. View of Responsible Officials and Planned Corrective Actions: The agency has acquired banking specific software which is currently being customized for our lending program. It was the intent of the agency to open the new separate bank account at the same time as the launch of the new software program. However, as of the end of the June 30, 2023, fiscal year the customization was not completed.
The agency's corrective action plan is to open the required bank accounts. In fact, the agency has opened two bank accounts one specifically for the lending funds and the other account for the loss reserves.
FAC accepted this audit on March 15, 2023 — management decision was due September 15, 2023.
FAC accepted this audit on January 19, 2021 — management decision was due July 19, 2021.
FAC accepted this audit on November 19, 2019 — management decision was due May 19, 2020.
FAC accepted this audit on January 28, 2019 — management decision was due July 28, 2019.
FAC accepted this audit on October 16, 2018 — management decision was due April 16, 2019.
GSA_MIGRATION
Show full finding ▾Hide full finding ▴FAC accepted this audit on December 15, 2016 — management decision was due June 15, 2017.
Data source: This information comes from the Federal Audit Clearinghouse, the official repository of Single Audit data. All data is public domain. Verify this organization's audit history at fac.gov.
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