EIN: 910828809
UEI: J61WAQ3T1UE9
Audited by: Finney, Neill & Company, P.S.
Oversight agency: 14 [Department of Housing and Urban Development]
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Data as of September 2, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on September 5, 2025. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by March 5, 2026 (182 days ago).
What is a management decision? →Identification as a Repeat Finding: Not a repeat finding Finding: The Organization did not obtain written documentation of tenant eligibility to reside in homes financed with governmental loans that carry ongoing compliance requirements prior the tenant’s move-in date. Criteria: Homes purchased through the use of loans that carry ongoing compliance requirements require that tenant eligibility be determined prior to move-in. Sample Size and Population: Sample was 5 of 24 tenant move-ins during 2024. Errors were identified for 3 of the 5 tenants tested. Condition and Context: Parkview tenants are referred by the Washington State Department of Social and Health Services Developmental Disabilities Administration (DSHS DDA). DSHS DDA provides Parkview documentation of the tenant’s eligibility to live in Parkview homes based on their disability. For 1 of the 5 tenants selected for testing, no letter from DSHS DDA was retained. For 2 of the 5 tenants selected for testing who moved in during 2024, the documentation provided by DSHS DDA was dated in 2025. Effect: Without documentation of eligibility, the Organization runs the risk of accepting an ineligible tenant. Housing ineligible tenants exposes the Organization to the risk of the mortgages being ineligible for forgiveness or title of the financed property transferring to the lender, which creates a risk of misstatement in financial reporting. Cause: The Organization processed more new tenants in 2024 than in prior years because of new units that were completed during the year. The Organization and the supported living service provider were moving quickly to lease up the properties when they were placed in service. The tenants were referred by DSHS DDA, but the Organization did not ask the case manager to generate the letters at the time of move in. Recommendations: Maintain a checklist of required documentation to have on hand at tenant move in. Require a review of tenant files for completeness of documentation prior to tenant move in. Questioned Costs: None Management Response: Management response is reported in the “Corrective Action Plan” at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
Show full finding ▾Hide full finding ▴Identification as a Repeat Finding: Not a repeat finding Finding: The Organization did not obtain written documentation of tenant eligibility to reside in homes financed with governmental loans that carry ongoing compliance requirements prior the tenant’s move-in date. Criteria: Homes purchased through the use of loans that carry ongoing compliance requirements require that tenant eligibility be determined prior to move-in. Sample Size and Population: Sample was 5 of 24 tenant move-ins during 2024. Errors were identified for 3 of the 5 tenants tested. Condition and Context: Parkview tenants are referred by the Washington State Department of Social and Health Services Developmental Disabilities Administration (DSHS DDA). DSHS DDA provides Parkview documentation of the tenant’s eligibility to live in Parkview homes based on their disability. For 1 of the 5 tenants selected for testing, no letter from DSHS DDA was retained. For 2 of the 5 tenants selected for testing who moved in during 2024, the documentation provided by DSHS DDA was dated in 2025. Effect: Without documentation of eligibility, the Organization runs the risk of accepting an ineligible tenant. Housing ineligible tenants exposes the Organization to the risk of the mortgages being ineligible for forgiveness or title of the financed property transferring to the lender, which creates a risk of misstatement in financial reporting. Cause: The Organization processed more new tenants in 2024 than in prior years because of new units that were completed during the year. The Organization and the supported living service provider were moving quickly to lease up the properties when they were placed in service. The tenants were referred by DSHS DDA, but the Organization did not ask the case manager to generate the letters at the time of move in. Recommendations: Maintain a checklist of required documentation to have on hand at tenant move in. Require a review of tenant files for completeness of documentation prior to tenant move in. Questioned Costs: None Management Response: Management response is reported in the “Corrective Action Plan” at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
Management does not agree with this finding. Parkview Services disputes this finding and maintains that no corrective action is necessary. All tenants met eligibility requirements prior to move-in, and there was no risk of non-compliance with funding agreements. Eligibility was verified in each case through DDA referral packets from the supported living service provider or email communications with the DDA case manager. These contain protected personal and health information and are therefore not retained in landlord files. The funding agreements require that DDA provide referrals for the project but do not prescribe the format or timing of specific documents placed in the tenant file. While Parkview has an internal practice of obtaining a “referral letter” for each file, the absence or later dating of this letter in the cited cases reflects procedural deviations due to extenuating circumstances, not a failure to verify eligibility. Standard practices, including a move-in checklist and file review, were in place, and Parkview remained fully compliant with contractual requirements
Identification as a Repeat Finding: Not a repeat Finding: Federal funds of $100,000 held for the restricted purpose of lending to qualified homeowners were utilized for general operational activities. Criteria: Cash draws from Federal funds may only be used for program purposes. Sample Size and Population: Not applicable Condition and Context: The Organization maintains a separate bank account for Federal funds that are returned when homeowners that received federally funded downpayment assistance loans repay their mortgages. During our review of 2024 bank account statements for this account, we noted a $100,000 transfer from the account to the general operating account on October 10, 2024 that was returned to the account on December 18, 2024. No supporting program expenditure documentation was available for the interim use of cash as no loans of federal funds were made to homeowners in 2024. Effect: Federal cash was used for unallowable purposes, exposing the Organization to potential liability. Cause: Management approved a short-term inter-fund loan to cover unrestricted cash-flow needs. The Organization lacks a written policy prohibiting temporary borrowing from federal accounts. Additionally, we observed errors in recording cash transactions in the operating bank account that preceded the date of the transfer. These transactions were not correctly identified and corrected in the bank reconciliations prepared between March and December 2024. As a result, the cash balances management used for decision making during this period were misstated by approximately $12,000 - $44,000. Recommendations: Remove management access to bank account used to hold Federal funds. Add board members to the account used to hold Federal funds so that future withdrawals from the fund require the authorization of a board member. Adopt a written cash-management policy that prohibits inter-fund borrowing Assign bank-reconciliation review to an independent accountant within 30 calendar days of monthend. Questioned Costs: $100,000 Management Response: Management response is reported in the “Corrective Action Plan” at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
Show full finding ▾Hide full finding ▴Identification as a Repeat Finding: Not a repeat Finding: Federal funds of $100,000 held for the restricted purpose of lending to qualified homeowners were utilized for general operational activities. Criteria: Cash draws from Federal funds may only be used for program purposes. Sample Size and Population: Not applicable Condition and Context: The Organization maintains a separate bank account for Federal funds that are returned when homeowners that received federally funded downpayment assistance loans repay their mortgages. During our review of 2024 bank account statements for this account, we noted a $100,000 transfer from the account to the general operating account on October 10, 2024 that was returned to the account on December 18, 2024. No supporting program expenditure documentation was available for the interim use of cash as no loans of federal funds were made to homeowners in 2024. Effect: Federal cash was used for unallowable purposes, exposing the Organization to potential liability. Cause: Management approved a short-term inter-fund loan to cover unrestricted cash-flow needs. The Organization lacks a written policy prohibiting temporary borrowing from federal accounts. Additionally, we observed errors in recording cash transactions in the operating bank account that preceded the date of the transfer. These transactions were not correctly identified and corrected in the bank reconciliations prepared between March and December 2024. As a result, the cash balances management used for decision making during this period were misstated by approximately $12,000 - $44,000. Recommendations: Remove management access to bank account used to hold Federal funds. Add board members to the account used to hold Federal funds so that future withdrawals from the fund require the authorization of a board member. Adopt a written cash-management policy that prohibits inter-fund borrowing Assign bank-reconciliation review to an independent accountant within 30 calendar days of monthend. Questioned Costs: $100,000 Management Response: Management response is reported in the “Corrective Action Plan” at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
Management agrees with this finding. Parkview Services will adopt and implement a written policy by October 31st, 2025 that strictly prohibits the use of federal funds for any non-program purpose, including temporary inter-fund loans. The policy will require that all federal program cash remain in the designated account until disbursed for documented, allowable purposes in accordance with federal regulations and grant agreements. Any transfers from the federal account will require pre-approval from the Finance Director, written justification, and documentation that the expenditure is allowable under the grant. The organization will also incorporate additional cash-flow monitoring procedures to prevent situations where federal funds might be considered for operational use. To address related reconciliation issues, the bank reconciliation process will include a review of the federal account by the Board Vice President or Treasurer within 30 days of month-end, starting with the September 30th reconciliation. This reviewer will verify that all transactions are allowable, properly documented, and recorded in the correct period. Any discrepancies will be immediately investigated and resolved.
Identification as a Repeat Finding: No Finding: The Organization omitted the COVID-19 Economic Injury Disaster Assistance Loan (EIDL) from the initial draft of the SEFA presented to auditors. Criteria: 2 CFR 200.502 requires the auditee to report federal awards expended under loan programs including the balance of loans from previous years at the beginning of the audit period for which the Federal Government imposes continuing compliance requirements. The EIDL loan requires annual reporting to the Small Business Administration (SBA) as noted in prior year Finding 2023-002. Sample Size and Population: Not applicable Condition and Context: The EIDL loan totaling $584,853 was omitted from the draft SEFA provided to auditors on May 15, 2025. Effect: Exclusion understated total federal awards by 8%, changing the preliminary major-program determination and potentially reducing audit coverage below the required 40% threshold. Cause: The Organization did not identify ongoing compliance requirements associated with the EIDL loan. Management relied on SBA guidance that addresses PPP loans and other SBA programs but do not mention COVID-19 Relief EIDL programs, indicating a training gap in award-specific requirements. Recommendations: We recommend the Organization review loan agreements and program specific guidance for continuing compliance requirements before removing federal loans from the SEFA. Questioned Costs: None Management Response: Management response is reported in the “Corrective Action Plan” at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
Show full finding ▾Hide full finding ▴Identification as a Repeat Finding: No Finding: The Organization omitted the COVID-19 Economic Injury Disaster Assistance Loan (EIDL) from the initial draft of the SEFA presented to auditors. Criteria: 2 CFR 200.502 requires the auditee to report federal awards expended under loan programs including the balance of loans from previous years at the beginning of the audit period for which the Federal Government imposes continuing compliance requirements. The EIDL loan requires annual reporting to the Small Business Administration (SBA) as noted in prior year Finding 2023-002. Sample Size and Population: Not applicable Condition and Context: The EIDL loan totaling $584,853 was omitted from the draft SEFA provided to auditors on May 15, 2025. Effect: Exclusion understated total federal awards by 8%, changing the preliminary major-program determination and potentially reducing audit coverage below the required 40% threshold. Cause: The Organization did not identify ongoing compliance requirements associated with the EIDL loan. Management relied on SBA guidance that addresses PPP loans and other SBA programs but do not mention COVID-19 Relief EIDL programs, indicating a training gap in award-specific requirements. Recommendations: We recommend the Organization review loan agreements and program specific guidance for continuing compliance requirements before removing federal loans from the SEFA. Questioned Costs: None Management Response: Management response is reported in the “Corrective Action Plan” at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
Management agrees with this finding. Parkview Services will implement a formal SEFA preparation checklist by December 31st, 2025 that requires Finance Director to review federal loan agreements, program-specific compliance supplements, and prior year SEFAs to ensure all applicable programs are reported. The checklist will include a step to verify whether any federal loans with ongoing compliance requirements, including EIDL, must be included even if no new funds were expended during the audit period. The Finance Director will find and take trainings and seek out updates on federal reporting requirements, including any programspecific guidance for all federal awards held by the organization. Finance Director will monitor and idetntify of continuing compliance requirements for loans, as well as the treatment of federal loans in the SEFA. Before finalizing the SEFA each year, the Finance Director will perform a documented review of the draft against the checklist and supporting loan documentation. The Executive Director will provide a secondary review to confirm completeness before submission to the auditors. This dual review process will begin with the preparation of the 2025 SEFA.
FAC accepted this audit on September 28, 2024 — management decision was due March 28, 2025.
Identification as a Repeat Finding: Elements of this finding are repeats of Finding 2022-002. Finding: The Organization was late in filing reports required by program contracts. Criteria: Federal contracts identify periodic reporting requirements for reports due to funders. Sample Size and Population: 1 of 5 reports required for major programs. Condition and Context: The Small Business Administration (SBA) loan agreement requires submission of financial statements within 90 days of year end. The Organization did not submit financials directly to the SBA. Additionally, the HUD REAC submission for Section 8 Housing Choice Vouchers was not filed within 90 days of year end as required by HUD in 2023 and 2024. Effect: As a result of late submissions, federal funders did not have timely access to relevant information regarding the Organization’s transactions involving federal funds. Cause: The Organization presumed its annual filing on the Federal Audit Clearinghouse would meet the SBA’s requirement. However, the filing was submitted in September 2023 and a waiver of the 90 day deadline was not requested from the SBA. The responsibility for preparing the HUD REAC submission reports transitioned between staff during the year. Recommendations: We recommend the Organization implement systems of tracking grant reporting deadlines in order to ensure that reporting deadlines are met timely. Questioned Costs: None Management Response: Management response is reported in the “Corrective Action Plan” at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
Show full finding ▾Hide full finding ▴Identification as a Repeat Finding: Elements of this finding are repeats of Finding 2022-002. Finding: The Organization was late in filing reports required by program contracts. Criteria: Federal contracts identify periodic reporting requirements for reports due to funders. Sample Size and Population: 1 of 5 reports required for major programs. Condition and Context: The Small Business Administration (SBA) loan agreement requires submission of financial statements within 90 days of year end. The Organization did not submit financials directly to the SBA. Additionally, the HUD REAC submission for Section 8 Housing Choice Vouchers was not filed within 90 days of year end as required by HUD in 2023 and 2024. Effect: As a result of late submissions, federal funders did not have timely access to relevant information regarding the Organization’s transactions involving federal funds. Cause: The Organization presumed its annual filing on the Federal Audit Clearinghouse would meet the SBA’s requirement. However, the filing was submitted in September 2023 and a waiver of the 90 day deadline was not requested from the SBA. The responsibility for preparing the HUD REAC submission reports transitioned between staff during the year. Recommendations: We recommend the Organization implement systems of tracking grant reporting deadlines in order to ensure that reporting deadlines are met timely. Questioned Costs: None Management Response: Management response is reported in the “Corrective Action Plan” at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
Management agrees with this finding. Management will review all new funding contracts and agreements and keep track of all reporting requirements and deadlines in order to stay in compliance. Management will document all requirements and deadlines by December 31st, 2024. The Finance Director will notify reporting staff that a report is due and confirm that it has been submitted prior to the due date.
2022-002
FAC accepted this audit on September 28, 2023 — management decision was due March 28, 2024.
See Schedule of Findings and Questioned Costs for chart/table Identification as a Repeat Finding: Repeat of finding 2021-002 Finding: The Organization was late in filing reports required by program contracts. Criteria: Federal contracts identify periodic reporting requirements for reports due to funders. Sample Size and Population: 2 of 4 reports required for major programs Condition and Context: 2 of 2 reports selected for testing were due to the funder one month after the close of the fiscal quarter per the program contract. Both reports for the two quarters tested were submitted within the month following the due date. Additionally, the HUD REAC submission for Section 8 Housing Choice Vouchers was not filed within 90 days of year end as required by HUD. Effect: As a result of late submissions, federal funders did not have timely access to relevant information regarding the Organization?s transactions involving federal funds. Cause: The responsibility for preparing the reports transitioned between staff during the year and Organization did not have a system in place to track the grant reporting deadlines. Recommendations: We recommend the Organization implement systems of tracking grant reporting deadlines in order to ensure that reporting deadlines are met timely. Questioned Costs: None Management Response: Management response is reported in the ?Corrective Action Plan? at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
Show full finding ▾Hide full finding ▴See Schedule of Findings and Questioned Costs for chart/table Identification as a Repeat Finding: Repeat of finding 2021-002 Finding: The Organization was late in filing reports required by program contracts. Criteria: Federal contracts identify periodic reporting requirements for reports due to funders. Sample Size and Population: 2 of 4 reports required for major programs Condition and Context: 2 of 2 reports selected for testing were due to the funder one month after the close of the fiscal quarter per the program contract. Both reports for the two quarters tested were submitted within the month following the due date. Additionally, the HUD REAC submission for Section 8 Housing Choice Vouchers was not filed within 90 days of year end as required by HUD. Effect: As a result of late submissions, federal funders did not have timely access to relevant information regarding the Organization?s transactions involving federal funds. Cause: The responsibility for preparing the reports transitioned between staff during the year and Organization did not have a system in place to track the grant reporting deadlines. Recommendations: We recommend the Organization implement systems of tracking grant reporting deadlines in order to ensure that reporting deadlines are met timely. Questioned Costs: None Management Response: Management response is reported in the ?Corrective Action Plan? at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
Management agrees with this finding. Parkview Services is in good standing with all its funders. All required reports were submitted to funders. Management continues to use a reporting calendar it established in 2022 and has been using a form since January 2023 to keep track of reporting to our federal down payment assistance funders. The Finance Director will notify reporting staff that a report is due and confirm that it has been submitted prior to the due date.
2021-002
FAC accepted this audit on February 22, 2023 — management decision was due August 22, 2023.
2021-002 Reporting ? Report Submissions Identification as a Repeat Finding: Repeat of finding 2020-002 Finding: The Organization was late in filing reports required by program contracts. Criteria: Federal contracts identify periodic reporting requirements for reports due to funders Sample Size and Population: 2 of 4 reports required Condition and Context: 2 of 2 reports selected for testing were due to the funder one month after the close of the fiscal quarter per the program contract. Both reports for the two quarters tested were submitted more than two months after the end of the fiscal year. Effect: As a result of late submissions, federal funders did not have timely access to relevant information regarding the Organization?s transactions involving federal funds. Cause: The responsibility for preparing the reports transitioned between staff during the year and Organization did not have a system in place to track the grant reporting deadlines. Recommendations: We recommend the Organization implement systems of tracking grant reporting deadlines in order to ensure that reporting deadlines are met timely. Questioned Costs: None Management Response: Management response is reported in the ?Corrective Action Plan? at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
Show full finding ▾Hide full finding ▴2021-002 Reporting ? Report Submissions Identification as a Repeat Finding: Repeat of finding 2020-002 Finding: The Organization was late in filing reports required by program contracts. Criteria: Federal contracts identify periodic reporting requirements for reports due to funders Sample Size and Population: 2 of 4 reports required Condition and Context: 2 of 2 reports selected for testing were due to the funder one month after the close of the fiscal quarter per the program contract. Both reports for the two quarters tested were submitted more than two months after the end of the fiscal year. Effect: As a result of late submissions, federal funders did not have timely access to relevant information regarding the Organization?s transactions involving federal funds. Cause: The responsibility for preparing the reports transitioned between staff during the year and Organization did not have a system in place to track the grant reporting deadlines. Recommendations: We recommend the Organization implement systems of tracking grant reporting deadlines in order to ensure that reporting deadlines are met timely. Questioned Costs: None Management Response: Management response is reported in the ?Corrective Action Plan? at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
2021-002 Reporting ? Report Submissions Management agrees with this finding. Parkview Services is in good standing with all its funders. All required reports were submitted to funders. Management continues to use a reporting calendar it established in 2022 and by 5/01/2023, will create and use an internal auditing form to document reporting for key grants prior to all due dates. will notify reporting staff that a report is due and confirm that it has been submitted prior to the due date.
2020-002
2021-003 Reporting ? Schedule of Expenditures of Federal Awards Federal program and award identification: All except for the following Assistance Listings identified on the SEFA: 14.228 ? Non-Entitlement Grants in Hawaii 14.871 ? Section 8 Housing Choice Vouchers 21.019 ? Coronavirus Relief Fund Identification as a Repeat Finding: Not a repeat finding Finding: The SEFA provided for audit did not contain accurate reporting for multiple SEFA elements. Criteria: The Organization is responsible for maintainng accurate information about all federal programs and reporting requirements. The Organization is responsible for using this information to prepare a complete and accurate SEFA on an annual basis in order to comply with reporting requirements associated with the use of federal funds under the Uniform Guidance. Sample Size and Population: N/A Condition and Context: The SEFA provided for audit purposes contained the following errors: ? Community Development Block Grant (CDBG) expenditures overstated by approximately $143,000 ? Home Investment Partnerships Program expenditures overstated by approximately $162,000 ? CDBG Cluster not identified ? December 31, 2021 outstanding loan balances missing ? Incorrect CFDA number associated with Economic Injury Disaster Assistance loan and a CDBG loan. ? Two missing contract numbers ? Grant funds misclassified as loan funds Effect: Information on the SEFA is used for audit planning and by grantors. The use of incomplete or incorrect information on the SEFA can result in improper identification of major programs and related compliance requirements. Management subsequently corrected the SEFA and related accounting entries. Cause: As noted in finding 2021-001, the Organization relied on a contracted CPA through most of 2021 to assist with month end accounting. The contracted CPA was unavailable to assist the Organization during the fourth quarter of the year and the Organization brought the financial statement close process in house. Reconciliations of information reported on the SEFA which had historically been prepared by the contract CPA were not prepared in the same manner and contained errors that were not identified in review by the new preparers and reviewers. Transactions involving loans receivable notes payable and forgivable loans derived from federal funds reported on the SEFA are manually tracked outside of the general ledger in excel schedules that require regular reconciliation to the general ledger to ensure accuracy. Errors in the classification of transactions tracked in these excel schedules were not identified in review, which resulted in incorrect information being reported on the SEFA initially provided. These errors have been corrected in the attached SEFA and financial statements. Recommendations: The Organization must continue to train staff on federal reporting requirements and improve and refine reconciliation procedures in order to actively maintain grant reporting requirements. These procedures should facilitate the preparation of the SEFA so that annual expenditures for all grant programs are accurately reflected on the SEFA and so that the Organization?s ongoing compliance monitoring is accurate. Questioned Costs: None Management Response: Management response is reported in the ?Corrective Action Plan? at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
Show full finding ▾Hide full finding ▴2021-003 Reporting ? Schedule of Expenditures of Federal Awards Federal program and award identification: All except for the following Assistance Listings identified on the SEFA: 14.228 ? Non-Entitlement Grants in Hawaii 14.871 ? Section 8 Housing Choice Vouchers 21.019 ? Coronavirus Relief Fund Identification as a Repeat Finding: Not a repeat finding Finding: The SEFA provided for audit did not contain accurate reporting for multiple SEFA elements. Criteria: The Organization is responsible for maintainng accurate information about all federal programs and reporting requirements. The Organization is responsible for using this information to prepare a complete and accurate SEFA on an annual basis in order to comply with reporting requirements associated with the use of federal funds under the Uniform Guidance. Sample Size and Population: N/A Condition and Context: The SEFA provided for audit purposes contained the following errors: ? Community Development Block Grant (CDBG) expenditures overstated by approximately $143,000 ? Home Investment Partnerships Program expenditures overstated by approximately $162,000 ? CDBG Cluster not identified ? December 31, 2021 outstanding loan balances missing ? Incorrect CFDA number associated with Economic Injury Disaster Assistance loan and a CDBG loan. ? Two missing contract numbers ? Grant funds misclassified as loan funds Effect: Information on the SEFA is used for audit planning and by grantors. The use of incomplete or incorrect information on the SEFA can result in improper identification of major programs and related compliance requirements. Management subsequently corrected the SEFA and related accounting entries. Cause: As noted in finding 2021-001, the Organization relied on a contracted CPA through most of 2021 to assist with month end accounting. The contracted CPA was unavailable to assist the Organization during the fourth quarter of the year and the Organization brought the financial statement close process in house. Reconciliations of information reported on the SEFA which had historically been prepared by the contract CPA were not prepared in the same manner and contained errors that were not identified in review by the new preparers and reviewers. Transactions involving loans receivable notes payable and forgivable loans derived from federal funds reported on the SEFA are manually tracked outside of the general ledger in excel schedules that require regular reconciliation to the general ledger to ensure accuracy. Errors in the classification of transactions tracked in these excel schedules were not identified in review, which resulted in incorrect information being reported on the SEFA initially provided. These errors have been corrected in the attached SEFA and financial statements. Recommendations: The Organization must continue to train staff on federal reporting requirements and improve and refine reconciliation procedures in order to actively maintain grant reporting requirements. These procedures should facilitate the preparation of the SEFA so that annual expenditures for all grant programs are accurately reflected on the SEFA and so that the Organization?s ongoing compliance monitoring is accurate. Questioned Costs: None Management Response: Management response is reported in the ?Corrective Action Plan? at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
2021-003 Reporting ? Schedule of Expenditures of Federal Awards Management agrees with this finding. Parkview staff will develop a plan and implement it to reconcile federal awards in accounting software. The Finance Director will receive more training on SEFA and federal reporting requirements on an on going basis. Management will develop and document a continueing education plan for the Finance Team by 5/01/2023.
2021-004 Reporting ? Late submission of the Single Audit Reporting Package and Data Collection Form to the Federal Audit Clearinghouse (FAC) Federal program and award identification: All Identification as a Repeat Finding: Not a repeat finding Finding: The Organization did not file its annual 2021 Single Audit and Data Collection form timely. Criteria: The Single Audit Reporting Package and Data Collection Form shall be submitted to the Federal Audit Clearinghouse 30 days after receipt of the auditor?s report, or 9 months after the end of the fiscal year, whichever comes first. Condition and context: Submission of the Single Audit Reporting Package and Data Collection Form to the FAC was not completed within the timeframe required by the Uniform Guidance. During the audit we noted that the Single Audit Reporting Package and Data Collection Form is expected to be submitted to the FAC during February 2023 for the fiscal year ended December 31, 2021. Cause: The Organization?s financial statement close process was prolonged due to the transition from using a contracted CPA who was unavailable to assist the Organization during the fourth quarter of the year and the Organization?s decision to bring the financial statement close process in house. Sample size and population: Sampling was not applicable to this finding. Effect: Noncompliance with the Uniform Guidance could reduce access to future funding from Federal sources. Recommendation: While turnover in accounting functions cannot always be anticipated, the disruption created by turnover can be reduced through cross training of staff. Question Costs: None Management Response and Corrective Action Plan: See Corrective Action Plan Contact Person: Marc Cote, Executive Director 206-542-6644
Show full finding ▾Hide full finding ▴2021-004 Reporting ? Late submission of the Single Audit Reporting Package and Data Collection Form to the Federal Audit Clearinghouse (FAC) Federal program and award identification: All Identification as a Repeat Finding: Not a repeat finding Finding: The Organization did not file its annual 2021 Single Audit and Data Collection form timely. Criteria: The Single Audit Reporting Package and Data Collection Form shall be submitted to the Federal Audit Clearinghouse 30 days after receipt of the auditor?s report, or 9 months after the end of the fiscal year, whichever comes first. Condition and context: Submission of the Single Audit Reporting Package and Data Collection Form to the FAC was not completed within the timeframe required by the Uniform Guidance. During the audit we noted that the Single Audit Reporting Package and Data Collection Form is expected to be submitted to the FAC during February 2023 for the fiscal year ended December 31, 2021. Cause: The Organization?s financial statement close process was prolonged due to the transition from using a contracted CPA who was unavailable to assist the Organization during the fourth quarter of the year and the Organization?s decision to bring the financial statement close process in house. Sample size and population: Sampling was not applicable to this finding. Effect: Noncompliance with the Uniform Guidance could reduce access to future funding from Federal sources. Recommendation: While turnover in accounting functions cannot always be anticipated, the disruption created by turnover can be reduced through cross training of staff. Question Costs: None Management Response and Corrective Action Plan: See Corrective Action Plan Contact Person: Marc Cote, Executive Director 206-542-6644
2020-004 Reporting ? Late submission of the Single Audit Reporting Package and Data Collection Form to the Federal Audit Clearinghouse (FAC) Management agrees with this finding. Parkview hired an Accounting-HR Assistant to help with audit documentation preparation work. Parkview will begin the audit process earlier this year beginning no later than 05/01/2023.
FAC accepted this audit on March 22, 2022 — management decision was due September 22, 2022.
Federal Grantor: Department of Housing and Urban Development, Program Title: Community Development Block Grants, CFDA Number: 14.218, Pass-Through Entity: Snohomish County, Pass-Through Entity Identifying Number: HCS-18-23-1802-280 Identification as a Repeat Finding: Repeat of finding 2019-003 Finding: The Organization was late in filing reports required by program contracts. Criteria: Federal contracts identify periodic reporting requirements for reports due to funders Sample Size and Population: 2 of 4 reports required Condition and Context: 2 of 2 reports selected for testing were submitted after contract deadlines that require submission one month after the end of the reporting period. Effect: As a result of late submissions, federal funders did not have timely access to relevant information regarding the Organization?s transactions involving federal funds. Cause: Delays in submission were incurred during periods of time in which COVID-19 cases were rising in the State of Washington and staff were transitioning to working from home. Recommendations: We recommend the Organization implement systems of tracking grant reporting deadlines in order to ensure that reporting deadlines are met timely. Questioned Costs: None Management Response: Management response is reported in the ?Corrective Action Plan? at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
Show full finding ▾Hide full finding ▴Federal Grantor: Department of Housing and Urban Development, Program Title: Community Development Block Grants, CFDA Number: 14.218, Pass-Through Entity: Snohomish County, Pass-Through Entity Identifying Number: HCS-18-23-1802-280 Identification as a Repeat Finding: Repeat of finding 2019-003 Finding: The Organization was late in filing reports required by program contracts. Criteria: Federal contracts identify periodic reporting requirements for reports due to funders Sample Size and Population: 2 of 4 reports required Condition and Context: 2 of 2 reports selected for testing were submitted after contract deadlines that require submission one month after the end of the reporting period. Effect: As a result of late submissions, federal funders did not have timely access to relevant information regarding the Organization?s transactions involving federal funds. Cause: Delays in submission were incurred during periods of time in which COVID-19 cases were rising in the State of Washington and staff were transitioning to working from home. Recommendations: We recommend the Organization implement systems of tracking grant reporting deadlines in order to ensure that reporting deadlines are met timely. Questioned Costs: None Management Response: Management response is reported in the ?Corrective Action Plan? at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
The following is management?s response and corrective action plan for the audit findings identified in the audit reporting package for the year ended December 31, 2020. 2020-001 Accounting Systems, Processing, and Reporting Management agrees with this finding. Parkview Services implemented a change in operating procedures in November 2021 to improve the timeliness and accuracy of its financial statements. It brought all financial operations in-house and transitioned its dependency on an outside CPA firm from actively booking certain complex transaction to an as needed consultancy engagement. Management will document the changes to its accounting procedures by 06/01/2022. 2020-002 Reporting ? Report Submissions Management agrees with this finding. Parkview Services is in good standing with all its funders. All required reports were submitted to funders. Management will continue to use the reporting schedule it established in 2021 and by 5/1/2022, add a step that Management will notify reporting staff that a report is due and confirm that it has been submitted prior to the due date.
2019-003
FAC accepted this audit on December 30, 2020 — management decision was due June 30, 2021.
2019-001 Activities Allowed - Improper Use of Restricted Funds See Schedule of Findings and Questioned Costs for chart/table Identification as a Repeat Finding: Not a repeat finding Finding: Some funds associated with federal contracts were not maintained in separate bank accounts as required by related contracts. Criteria: The Organization has multiple contracts that establish a revolving loan fund using federal and state funds. The federal contracts require that program income and recaptured funds received by the Organization be deposited in a single, separate account. The Organization also has a funding contact with the City of Seattle that requires that the Organization keep reserve funds for homes owned in the City of Seattle in a segregated bank account and use the funds for their restricted purpose only. Sample Size and Population: N/A Condition and Context: The Organization retains a separate bank account for its revolving loan fund, but it uses its primary operating account for purposes of funding loans and receiving contractual reimbursements for loans funded. Funds received from the repayment of loans were not transferred from the operating account to the designated revolving loan account within 30 days of receipt due to delays in the operation of controls. As a result, amounts ranging between $10,039 and $57,989 were due to the separate account held for the revolving loan fund between January and November 2019. During 2019 funds were transferred out of the segregated bank account that holds the reserves for homes in the City of Seattle and transferred into the Organization?s operating account due to a calculation error. As a result, a net balance of $5,202 was due to ?cash restricted for reserves? as of December 31, 2019. Effect: The transfers represent an unauthorized use of funds. Additionally, the amounts reported on the statement of financial position as of December 31, 2019 are understated and cash and cash equivalents available for general operations is overstated. Cause: A delay in the performance of controls resulted in loan funds not being transferred to the separate bank account held for the revolving loan fund on a timely basis. A calculation error in the annual settlement of City of Seattle reserve accounts resulted in an overpayment. Recommendation: We recommend the Organization cease the use of restricted funds for operations and look to alternative sources of funds. Questioned Costs: CFDA 14.239 grants for revolving loan fund: $57,989 CFDA 14.218/14.239/14.230 grants for City of Seattle reserves: $5,202 Management Response: Management response is reported in the ?Corrective Action Plan? at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
Show full finding ▾Hide full finding ▴2019-001 Activities Allowed - Improper Use of Restricted Funds See Schedule of Findings and Questioned Costs for chart/table Identification as a Repeat Finding: Not a repeat finding Finding: Some funds associated with federal contracts were not maintained in separate bank accounts as required by related contracts. Criteria: The Organization has multiple contracts that establish a revolving loan fund using federal and state funds. The federal contracts require that program income and recaptured funds received by the Organization be deposited in a single, separate account. The Organization also has a funding contact with the City of Seattle that requires that the Organization keep reserve funds for homes owned in the City of Seattle in a segregated bank account and use the funds for their restricted purpose only. Sample Size and Population: N/A Condition and Context: The Organization retains a separate bank account for its revolving loan fund, but it uses its primary operating account for purposes of funding loans and receiving contractual reimbursements for loans funded. Funds received from the repayment of loans were not transferred from the operating account to the designated revolving loan account within 30 days of receipt due to delays in the operation of controls. As a result, amounts ranging between $10,039 and $57,989 were due to the separate account held for the revolving loan fund between January and November 2019. During 2019 funds were transferred out of the segregated bank account that holds the reserves for homes in the City of Seattle and transferred into the Organization?s operating account due to a calculation error. As a result, a net balance of $5,202 was due to ?cash restricted for reserves? as of December 31, 2019. Effect: The transfers represent an unauthorized use of funds. Additionally, the amounts reported on the statement of financial position as of December 31, 2019 are understated and cash and cash equivalents available for general operations is overstated. Cause: A delay in the performance of controls resulted in loan funds not being transferred to the separate bank account held for the revolving loan fund on a timely basis. A calculation error in the annual settlement of City of Seattle reserve accounts resulted in an overpayment. Recommendation: We recommend the Organization cease the use of restricted funds for operations and look to alternative sources of funds. Questioned Costs: CFDA 14.239 grants for revolving loan fund: $57,989 CFDA 14.218/14.239/14.230 grants for City of Seattle reserves: $5,202 Management Response: Management response is reported in the ?Corrective Action Plan? at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
2019-001 Activities Allowed - Improper Use of Restricted Funds, continued Our Revolving Loan Fund (RLF) is comprised of federal and state funds dedicated to down payment assistance for future qualified homeowners. We maintain the associated restricted cash balance in a dedicated bank account, though the WA State Housing Trust Fund does not explicitly require this. Our process for managing revolving loan fund has been to channel receipts and disbursements from the dedicated RLF account through our operating account with the Pre-Purchase Program Manager (PPM) and Executive Director (ED) providing checks and balances on the process. The timing of transferring cash to ensure needed funds for RLF disbursement were in the operating account, and then waiting on receipts caused delays in sequestering the funds. No restricted funds were used for operations. Our control process enabled Management to identify and correct the deficit by transferring funds to the dedicated bank accounts in November 2019. Management will modify its processes to omit the operating account. Loan payoffs and loans made will be credited and debited directly to the restricted account. This change will be done by January 31, 2021.
2019-002 Reporting ? Schedule of Expenditures of Federal Awards See Schedule of Findings and Questioned Costs for chart/table Identification as a Repeat Finding: Not a repeat finding Finding: The SEFA provided for audit did not reflect correct accounting and cutoff for 2019 transactions. Criteria: The Organization is responsible for maintain accurate information about all federal programs and reporting requirements. The Organization is responsible for using this information to prepare a complete and accurate SEFA on an annual basis in order to comply with reporting requirements associated with the use of federal funds under the Uniform Guidance. Sample Size and Population: N/A Condition and Context: The SEFA provided for audit purposes contained the following errors: ? Home Investment Partnership Program funds totaling $46,204 in the revolving loan fund were not included. ? Home Investment Partnership Program loan funds totaling $140,000 that were expended in 2020 were included. ? CDBG loan funds were overstated by $13,500. Effect: Information on the SEFA is used for audit planning and by grantors. The use of incomplete or incorrect information on the SEFA can result in improper identification of major programs and related compliance requirements. Management subsequently corrected the SEFA and related accounting entries. After receiving a corrected SEFA, additional federal program testing was performed in order to comply with the audit requirements of the Uniform Guidance. Cause: Errors in the underlying accounting for transactions involving federal funds resulted in incorrect information being reported on the SEFA initially provided. These errors have been corrected in the attached SEFA and financial statements. Recommendations: The Organization must continue to improve and refine reconciliation procedures in order to actively maintain grant reporting requirements. These procedures should facilitate the preparation of the SEFA so that annual expenditures for all grant programs are accurately included on the SEFA and so that the Organization?s ongoing compliance monitoring is accurate. Questioned Costs: None Management Response: Management response is reported in the ?Corrective Action Plan? at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
Show full finding ▾Hide full finding ▴2019-002 Reporting ? Schedule of Expenditures of Federal Awards See Schedule of Findings and Questioned Costs for chart/table Identification as a Repeat Finding: Not a repeat finding Finding: The SEFA provided for audit did not reflect correct accounting and cutoff for 2019 transactions. Criteria: The Organization is responsible for maintain accurate information about all federal programs and reporting requirements. The Organization is responsible for using this information to prepare a complete and accurate SEFA on an annual basis in order to comply with reporting requirements associated with the use of federal funds under the Uniform Guidance. Sample Size and Population: N/A Condition and Context: The SEFA provided for audit purposes contained the following errors: ? Home Investment Partnership Program funds totaling $46,204 in the revolving loan fund were not included. ? Home Investment Partnership Program loan funds totaling $140,000 that were expended in 2020 were included. ? CDBG loan funds were overstated by $13,500. Effect: Information on the SEFA is used for audit planning and by grantors. The use of incomplete or incorrect information on the SEFA can result in improper identification of major programs and related compliance requirements. Management subsequently corrected the SEFA and related accounting entries. After receiving a corrected SEFA, additional federal program testing was performed in order to comply with the audit requirements of the Uniform Guidance. Cause: Errors in the underlying accounting for transactions involving federal funds resulted in incorrect information being reported on the SEFA initially provided. These errors have been corrected in the attached SEFA and financial statements. Recommendations: The Organization must continue to improve and refine reconciliation procedures in order to actively maintain grant reporting requirements. These procedures should facilitate the preparation of the SEFA so that annual expenditures for all grant programs are accurately included on the SEFA and so that the Organization?s ongoing compliance monitoring is accurate. Questioned Costs: None Management Response: Management response is reported in the ?Corrective Action Plan? at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
2019-002 Reporting ? Schedule of Expenditures of Federal Awards Management agrees with this finding. The $46,204 relates to a loan payback plus shared appreciation. We have added this to our SEFA. The $140,000 and $13,500 findings are connected to the purchase of properties in Everett, WA, in November 2019. Parkview Management resolved the accounting for this complex closing transaction after providing the SEFA. The Everett properties were purchased in the year being reported and documented by the title company on an unusually complex closing statement where State, County, and City funding were presented as both provided and then held back. The smaller amount of $13,500 was fully held back and was a SEFA reporting error. The larger $140,000 loan was provided and held back on the closing statement but was then fully made at Jan 6, 2020. In 2020 we have implemented a new software system with features that will help us better track SEFA activity.
2019-003 Reporting ? Report Submissions See Schedule of Findings and Questioned Costs for chart/table Identification as a Repeat Finding: Not a repeat finding Finding: The Organization was late in filing reports required by program contracts. Criteria: Federal contracts identify periodic reporting requirements for reports due to funders Sample Size and Population: 2 of 5 reports required Condition and Context: 2 of 2 reports selected for testing were submitted after funder deadlines. Effect: As a result of late submissions, federal funders did not have timely access to relevant information regarding the Organization?s transactions involving federal funds. Cause: Staff transitions and training resulted in one report delay. The other report was delayed by the process of incorporating the reporting requirements of a new contract into the Organization?s reporting processes. Recommendations: We recommend the Organization implement systems of tracking grant reporting deadlines in order to ensure that reporting deadlines are met timely. Questioned Costs: None Management Response: Management response is reported in the ?Corrective Action Plan? at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
Show full finding ▾Hide full finding ▴2019-003 Reporting ? Report Submissions See Schedule of Findings and Questioned Costs for chart/table Identification as a Repeat Finding: Not a repeat finding Finding: The Organization was late in filing reports required by program contracts. Criteria: Federal contracts identify periodic reporting requirements for reports due to funders Sample Size and Population: 2 of 5 reports required Condition and Context: 2 of 2 reports selected for testing were submitted after funder deadlines. Effect: As a result of late submissions, federal funders did not have timely access to relevant information regarding the Organization?s transactions involving federal funds. Cause: Staff transitions and training resulted in one report delay. The other report was delayed by the process of incorporating the reporting requirements of a new contract into the Organization?s reporting processes. Recommendations: We recommend the Organization implement systems of tracking grant reporting deadlines in order to ensure that reporting deadlines are met timely. Questioned Costs: None Management Response: Management response is reported in the ?Corrective Action Plan? at the end of this report. Contact Person: Marc Cote, Executive Director 206-542-6644
2019-003 Reporting ? Report Submissions Parkview Services is in good standing with all its funders. All required reports were submitted to funders. Management will establish a reporting schedule for all Federal contracts by 03/31/2021.
FAC accepted this audit on September 29, 2019 — management decision was due March 29, 2020.
FAC accepted this audit on September 27, 2018 — management decision was due March 27, 2019.
FAC accepted this audit on September 26, 2017 — management decision was due March 26, 2018.
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