EIN: 860252302
UEI: KAGJRU4LN8K9
Audited by: Baker Tilly US, LLP
Oversight agency: 93 [Department of Health and Human Services]
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Data as of August 31, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on March 24, 2026. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by September 24, 2026 (23 days from today).
What is a management decision? →FAC accepted this audit on February 10, 2025 — management decision was due August 10, 2025.
FAC accepted this audit on June 3, 2024 — management decision was due December 3, 2024.
FAC accepted this audit on September 7, 2023 — management decision was due March 7, 2024.
FAC accepted this audit on March 21, 2022 — management decision was due September 21, 2022.
FAC accepted this audit on January 27, 2021 — management decision was due July 27, 2021.
FAC accepted this audit on March 30, 2020 — management decision was due September 30, 2020.
U.S. Refugee Admissions Program - CFDA 19.510 Refugee and Entrant Assistance_Voluntary Agency Programs - CFDA 93.567 Grant period - Year ended June 30, 2019 Condition and criteria: Fingerprinting requirements stipulated by the grantor should be adhered to and retained in employee personnel files. Effect: Certain personnel files did not contain the appropriate documentation of fingerprint clearance. Context: Out of a sample of 40 employees, two employee files did not have the required fingerprint documentation in the file. None Cause: Fingerprint cards are often provided directly to staff and copies are not provided in a timely manner to the Human Resources Department, which is responsible for maintaining documentation of fingerprint clearance. Recommendation: We recommend the Organization establish a monitoring control to ensure copies of fingerprint cards are retained in the employee personnel files. Auditee response: We concur with the auditors? finding. The Organization will ensure compliance with contract requirements by establishing monitoring controls to verify fingerprint cards are obtained on a timely basis and copies are filed in the employee personnel files.
Show full finding ▾Hide full finding ▴U.S. Refugee Admissions Program - CFDA 19.510 Refugee and Entrant Assistance_Voluntary Agency Programs - CFDA 93.567 Grant period - Year ended June 30, 2019 Condition and criteria: Fingerprinting requirements stipulated by the grantor should be adhered to and retained in employee personnel files. Effect: Certain personnel files did not contain the appropriate documentation of fingerprint clearance. Context: Out of a sample of 40 employees, two employee files did not have the required fingerprint documentation in the file. None Cause: Fingerprint cards are often provided directly to staff and copies are not provided in a timely manner to the Human Resources Department, which is responsible for maintaining documentation of fingerprint clearance. Recommendation: We recommend the Organization establish a monitoring control to ensure copies of fingerprint cards are retained in the employee personnel files. Auditee response: We concur with the auditors? finding. The Organization will ensure compliance with contract requirements by establishing monitoring controls to verify fingerprint cards are obtained on a timely basis and copies are filed in the employee personnel files.
Findings and Questions Costs-Major Federal Award Programs Audit. 2019-002 Lutheran Social Services of the Southwest must establish a system to ensure copies of fingerprint cards are retained in the employee personnel files. The following employee fingerprint card tracking system has been implemented to ensure that copies of all employees required to have fingerprint cards in the employee files: 1. LSS has established a monitoring control by implementing a technical file tracking system. All employee fingerprint cards are saved in the ADP payroll software. 2. In addition to the file tracking system, HR and The Refugee program has worked out a schedule to audit files that require fingerprint cards, once a month. Responsible Party: HR Manager and The Director of Finance Date of Implementation: January 1, 2020
U.S. Refugee Admissions Program - CFDA 19.510 Refugee and Entrant Assistance_Voluntary Agency Programs - CFDA 93.567 Grant period - Year ended June 30, 2019 Condition and criteria: Internal controls should be in place to provide reasonable assurance that payroll allocation rates are being properly updated in the payroll system and timecards are properly documented and authorized. Effect: Certain instances of allocation rates were not updated timely in the payroll system and certain timecards were not completed properly by the employee or supervisor. Context: Out of a sample of 40 employees, two employees' allocation rates were not updated in the payroll system on a timely basis and four employee timecards did not have the program name the costs should be charged to documented on the timecard. None Cause: The company did not have proper procedures in place to ensure allocation rates were updated timely and documentation for timecards was properly completed. Recommendation: We recommend the Organization establish a monitoring control to ensure allocation rates are updated timely in the payroll system. Additionally, we recommend the Organization adhere to its policies and procedures for documenting the timecard process in its entirety. Auditee response: We concur with the auditors? finding. The Organization will ensure allocation rates are updated in the payroll system on a timely basis and timecards are properly completed during the payroll process.
Show full finding ▾Hide full finding ▴U.S. Refugee Admissions Program - CFDA 19.510 Refugee and Entrant Assistance_Voluntary Agency Programs - CFDA 93.567 Grant period - Year ended June 30, 2019 Condition and criteria: Internal controls should be in place to provide reasonable assurance that payroll allocation rates are being properly updated in the payroll system and timecards are properly documented and authorized. Effect: Certain instances of allocation rates were not updated timely in the payroll system and certain timecards were not completed properly by the employee or supervisor. Context: Out of a sample of 40 employees, two employees' allocation rates were not updated in the payroll system on a timely basis and four employee timecards did not have the program name the costs should be charged to documented on the timecard. None Cause: The company did not have proper procedures in place to ensure allocation rates were updated timely and documentation for timecards was properly completed. Recommendation: We recommend the Organization establish a monitoring control to ensure allocation rates are updated timely in the payroll system. Additionally, we recommend the Organization adhere to its policies and procedures for documenting the timecard process in its entirety. Auditee response: We concur with the auditors? finding. The Organization will ensure allocation rates are updated in the payroll system on a timely basis and timecards are properly completed during the payroll process.
Findings and Questions Costs-Major Federal Award Programs Audit. 2019-003 Lutheran Social Services of the Southwest must establish a monitoring control to ensure allocation rates are updated timely in the payroll system. Additionally, it?s recommended that LSS adhere to its policies and procedures for documenting the timecard process in its entirety. The following employee allocation process has been implemented to ensure that the allocations of employee cost are properly tracked in ADP payroll: 1. The HR department will provide signed and dated forms for allocations to the Finance Payroll Specialist to double check the accuracy of the allocation. 2. The HR department will ensure that the timecard form is properly filled out, including program, funder, grant and GL account for allocations purposes. 3. The Director of Finance will review and sign off on the Payroll Allocation form and ensure that the policy for entering allocations in ADP are being followed. Responsible Party: HR Manager and Director of Finance Date of Implementation: February 28, 2020
FAC accepted this audit on January 22, 2019 — management decision was due July 22, 2019.
GSA_MIGRATION
Show full finding ▾Hide full finding ▴FAC accepted this audit on January 29, 2018 — management decision was due July 29, 2018.
GSA_MIGRATION
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GSA_MIGRATION
2016-001
GSA_MIGRATION
Show full finding ▾Hide full finding ▴FAC accepted this audit on January 30, 2017 — management decision was due July 30, 2017.
GSA_MIGRATION
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GSA_MIGRATION
2015-001
GSA_MIGRATION
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