EIN: 850288264
UEI: KREVN82JSKX1
Audited by: Hinkle + Landers, PC
Oversight agency: 20 [Department of Transportation]
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Data as of August 28, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on January 28, 2026. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by July 28, 2026 (34 days ago).
What is a management decision? →FAC accepted this audit on January 10, 2025 — management decision was due July 10, 2025.
FAC accepted this audit on February 13, 2024 — management decision was due August 13, 2024.
FAC accepted this audit on January 11, 2023 — management decision was due July 11, 2023.
During our testwork over Suspension and Debarment we noted that 4 of the 5 tested vendors did not have documentation that a check was performed prior to entering into covered transaction. Questioned costs: None Context: City of Rio Rancho entered into ten covered transactions that required applicable checks for suspension and debarment. Four of the five tested vendors were solicited under RFP. Per review of the contract file and through discussion with Purchasing Manager, the check for suspension and debarment is part of a checklist, but documentation of this was not maintained or able to be provided. None of the tested vendors were suspended or debarred currently or at the time of procurement. For this reason, there are no questioned costs. Cause: Management Oversight Effect: Without appropriate controls in place the organization may entered into an agreement with a covered person or entity that is not eligible. Recommendation: CLA recommends management implement a process to ensure that checks are performed and documented to conform with 180.300 of the CFR. Views of responsible officials and planned corrective actions: Management agrees with the finding. An additional form for the vendor to certify that they have not been debarred or suspended will be included in the formal RFP document as a requirement. In addition, an internal checklist will be utilized by purchasing staff during analysis of each proposal received under an RFP to document that staff has checked for debarment or suspension and the vendor is in good standing ensuring compliance with federal requirements.
Show full finding ▾Hide full finding ▴2022 ? 002 ? Suspension and Debarment Federal Agency: Department of Transportation Federal Program Name: Highway Planning & Construction Cluster Assistance Listing Number: 20.205 Federal Award Identification Number and Year: 693JJ22130000 - 9/30/2019-06/30/2022; 693JJ21930000 - 02/12/2019-12/30/2023; 693JJ21930000 - 09/30/2019-12/31/2022; 693JJ22030000 - 02/24/2020-12/31/2023; 693JJ22130000 - 02/23/2021-06/30/2024; 69JJ22130000- 04/01/2021- 09/30/2023; 693JJ22130000 - 02/15/2021-02/28/2025; 693JJ22130000 - 09/24/2020-12/31/2022; 693JJ22230000 - 11/18/2021-07/31/2024; 693JJ22230000 - 10/10/2021-12/31/2024 Pass-Through Agency: New Mexico Department of Transportation Pass-Through Number(s) and Award Periods: CN A302130 - 9/30/2019-06/30/2022; CN A301321 -02/12/2019-12/30/2023; CN A301141 - 09/30/2019-12/31/2022; CN A301042 - 02/24/2020-12/31/2023; CN A300431 - 02/23/2021-06/30/2024; CN A300202 - 04/01/2021-09/30/2023; CNA300201 - 02/15/2021-02/28/2025 Type of Finding: ? Significant Deficiency in Internal Control over Compliance ? Other Matters Criteria or specific requirement: According to ?200.303 Internal controls of 2 CFR Part 200, the non- Federal must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. 2 CFR Part 180.300 outlines the requirements to verify that covered individuals are not excluded or disqualified. Condition: During our testwork over Suspension and Debarment we noted that 4 of the 5 tested vendors did not have documentation that a check was performed prior to entering into covered transaction. Questioned costs: None Context: City of Rio Rancho entered into ten covered transactions that required applicable checks for suspension and debarment. Four of the five tested vendors were solicited under RFP. Per review of the contract file and through discussion with Purchasing Manager, the check for suspension and debarment is part of a checklist, but documentation of this was not maintained or able to be provided. None of the tested vendors were suspended or debarred currently or at the time of procurement. For this reason, there are no questioned costs. Cause: Management Oversight Effect: Without appropriate controls in place the organization may entered into an agreement with a covered person or entity that is not eligible. Recommendation: CLA recommends management implement a process to ensure that checks are performed and documented to conform with 180.300 of the CFR. Views of responsible officials and planned corrective actions: Management agrees with the finding. An additional form for the vendor to certify that they have not been debarred or suspended will be included in the formal RFP document as a requirement. In addition, an internal checklist will be utilized by purchasing staff during analysis of each proposal received under an RFP to document that staff has checked for debarment or suspension and the vendor is in good standing ensuring compliance with federal requirements.
U.S. Department of Transportation City of Rio Rancho, New Mexico respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 1, 2021 ? June 30, 2022. The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS?FINANCIAL STATEMENT AUDIT SIGNIFICANT DEFICIENCY 2022-001 Year-End Cutoff Recommendation: CLA recommends Finance Department incorporate a formal review and approval of all entries prepared when converting cash basis records from general ledger software to software used for preparation of the Annual Comprehensive Financial Report. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding: Revenues and expenses will be evaluated for accrual by an Accountant through queries and manual review of individual invoices and receipts. A secondary review will be performed by a different Accountant. Accrual entries will be proposed by the Accountant and reviewed for accuracy by the Accounting Division Manager and then entered into the software used to prepare the financial statements. Name(s) of the contact person(s) responsible for corrective action: Vicki Schwab Planned completion date for corrective action plan: July 1 ? October 31, 2023 during year end close procedures and thereafter.
FAC accepted this audit on January 12, 2022 — management decision was due July 12, 2022.
FAC accepted this audit on January 11, 2021 — management decision was due July 11, 2021.
FAC accepted this audit on January 16, 2020 — management decision was due July 16, 2020.
FAC accepted this audit on January 16, 2019 — management decision was due July 16, 2019.
FAC accepted this audit on January 11, 2018 — management decision was due July 11, 2018.
GSA_MIGRATION
Show full finding ▾Hide full finding ▴FAC accepted this audit on February 9, 2017 — management decision was due August 9, 2017.
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