DENVER SCHOOL OF SCIENCE AND TECHNOLOGY, INC.Non-Profit

Criteria: According to the Code of Federal requirements section 200.320 there are three methods of procurement that must be used by non-Federal entities. Section 200.320 (b) identifies that procurement by small purchase procedures are those relatively simple and informal procurement methods for securing services, supplies, or other property that do not cost more than the Simplified Acquisition Threshold. If small purchase procedures are used, price or rate quotations must be obtained from an adequate number of qualified sources. Condition: We tested the procurement compliance requirements and controls over this process for forty procurements. We noted the following in our testing: Six instances in which there was no documentation to support if the appropriate quotes were obtained for procurements subject to the small purchases requirements. Cause: Due to ineffective monitoring and/or record keeping, DSST was unable to provide the appropriate documentation related to procurements tested. Effect: Failure to obtain the appropriate quote require by Federal regulations for purchases meeting the small purchase definition could result in the County over paying for goods/services. Additionally, it could results in the Federal Agency not approving future funding for the federal program. Questioned Costs: None reported. Context/Sampling: A non-statistical sample of 40 procurements out of approximately 200 total procurement transactions, was selected for procurement testing. Report Finding from Prior Year(s): No. Recommendation: We recommend that DSST implement a process to ensure that quotes are received, documented and maintained in accordance with the Code of Federal requirements. View of Responsible Officials: Agree.

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