EIN: 760057699
UEI: GSA_MIGRATION
Audited by: SALMON SIMS THOMAS & ASSOCIATES, PLLC
Oversight agency: 84 [Department of Education]
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Data as of August 31, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on February 21, 2022. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by August 21, 2022 (1472 days ago).
What is a management decision? →FAC accepted this audit on March 31, 2021 — management decision was due October 1, 2021.
FAC accepted this audit on March 30, 2020 — management decision was due September 30, 2020.
The Institution does not have adequate controls over the sharing of data between departments. Specifically, the registration and financial aid departments failed to communicate with one another regarding a student?s withdrawal from the Institution. Lack of communication resulted in late return of ineligible disbursements totaling $9,252, late exit counseling and late notification to NSLDS. Criteria: To continue participation in any Title IV program, an institution must demonstrate that it is capable of adequately administering the program under standards established by the Secretary. The Secretary considers an institution to have adequate controls if it can prevent, detect and correct any instances in a timely manner. Cause: This instance of noncompliance was due to the Institution?s lack of communication between departments. Effect: An Institution?s impaired administrative capability may cause the Institution to disburse Title IV funds to ineligible students which deprives other eligible, needy students of the aid and creates a financial burden for the U.S. Department of Education. Recommendation: The Institution should review and revise its policies and procedures regarding the communication between departments to ensure the timeliness of required notifications and the disbursement of funds. School Response: The current policy states that the registrar?s office must notify the financial aid office of all changes in enrollment of financial aid students when the enrollment changes are recorded in the academic database. The financial aid officer will then take the appropriate actions; recalculations, R2T4, enrollment reporting and exit counseling notifications, upon notification from the registrar?s office. The current student records database, Microsoft Access, is being replaced with Blackbaud, a more user-friendly student information system. This will streamline student record notifications and will eliminate the lack of communication between the two departments.
Show full finding ▾Hide full finding ▴Findings ? Major Federal Award Programs Audit Finding 2019-001 U.S. Department of Education Federal Direct Loan Program, CFDA 84.268 Inadequate Internal Control Condition: The Institution does not have adequate controls over the sharing of data between departments. Specifically, the registration and financial aid departments failed to communicate with one another regarding a student?s withdrawal from the Institution. Lack of communication resulted in late return of ineligible disbursements totaling $9,252, late exit counseling and late notification to NSLDS. Criteria: To continue participation in any Title IV program, an institution must demonstrate that it is capable of adequately administering the program under standards established by the Secretary. The Secretary considers an institution to have adequate controls if it can prevent, detect and correct any instances in a timely manner. Cause: This instance of noncompliance was due to the Institution?s lack of communication between departments. Effect: An Institution?s impaired administrative capability may cause the Institution to disburse Title IV funds to ineligible students which deprives other eligible, needy students of the aid and creates a financial burden for the U.S. Department of Education. Recommendation: The Institution should review and revise its policies and procedures regarding the communication between departments to ensure the timeliness of required notifications and the disbursement of funds. School Response: The current policy states that the registrar?s office must notify the financial aid office of all changes in enrollment of financial aid students when the enrollment changes are recorded in the academic database. The financial aid officer will then take the appropriate actions; recalculations, R2T4, enrollment reporting and exit counseling notifications, upon notification from the registrar?s office. The current student records database, Microsoft Access, is being replaced with Blackbaud, a more user-friendly student information system. This will streamline student record notifications and will eliminate the lack of communication between the two departments.
U.S. Department of Education FSA, eZ-Audit Room 74G2 Washington, D.C. 20202 Audit Firm: Audit Period: Salmon Sims Thomas & Associates , P.L.L.C. July 1 , 2018 to June 30, 2019 A.Comment s on Findings and Recommendations: Finding 2019-001 Inadequate Internal Control The Institution does not have adequate controls over the sharing of data between departments. Specifically, the registration and financial aid departments failed to communicate with one another regarding a student's withdrawal from the Institution. Lack of communication resulted in a late return of ineligible disbursements totaling $9,252, late exit counseling and late notification to NS LDS. B.Actions Taken: Finding 2019-001 Inadequate Internal Control T he c ur rent policy states that the registrar' s office must notify the financial aid office of all changes in enrollment of financial aid students when the enrollment changes are recorded in the academic database. The financial aid officer will then take the appropriate actions; recalculations, R2T4, enrollment reporting and exit counseling notifications, upon notification from the registrar' s office. The current student records data base, Microsoft Access, is being replaced with Blackbaud , a more use r-friendly student information system. This will stream line student record notifications and will eliminate the lack of communication between the two departments.
FAC accepted this audit on March 29, 2019 — management decision was due September 29, 2019.
FAC accepted this audit on March 29, 2018 — management decision was due September 29, 2018.
GSA_MIGRATION
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Show full finding ▾Hide full finding ▴FAC accepted this audit on March 27, 2017 — management decision was due September 27, 2017.
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