Brazoria County Head Start Early Learning Schools, Inc.Non-Profit

Schedule Reference Number 2022-001: (ACF Head Start Cluster, ALN #93.600) Internal control over general ledger balances and related overdrawn federal program reimbursement amounts. Criteria: In order to receive amounts earned under grant programs, the Grantee is required to present periodic reimbursement reports related to federal programs and requested reimbursement amounts should be based on the actual expenses. Condition: One drawing amount claimed for federal program reimbursement was not based on actual expenses and grant revenue reported in general ledger was overstated and required adjustment. Effect: This control deficiency could have result in overdrawing the federal program fund in the current period. Cause: The error was primarily caused by the lack of control over cash balances and related federal program cost reimbursement report. Recommendation: The finance officer should review internal control procedures that will educate staff on the requirements of federal fund drawing. Program expenses should be reconciled, as reimbursement requests are prepared. The finance officer should review all reimbursement requests prior to release to ensure that amounts claimed reconcile to the adjusted general ledger for each request, especially for periods ending June 30th. Questioned Cost/Basis: $ 18,804.64. The $ 18,804.64 was returned to the Payment Management System using Automated Clearing House (ACH) Direct Deposit

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