EIN: 640655566
UEI: LY95RENHUKW4
Audited by: GRANTHAMPOOLE PLLC
Oversight agency: 14 [Department of Housing and Urban Development]
View federal awards & risk assessment →
Data as of August 28, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on September 28, 2023. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by March 28, 2024 (885 days ago).
What is a management decision? →FAC accepted this audit on November 10, 2022 — management decision was due May 10, 2023.
Significant Deficiency not considered to be Material Weakness 2021-2 Criteria or Specific Requirement - Management is responsible for establishing and maintaining internal control over grant compliance, including a process for maintaining appropriate documentation for grant support. The internal control should allow management or employees, in the normal course of performing their assigned functions to be knowledgeable about the grant terms and review for compliance with such terms. Further, supporting documentation and evidence of the review of such documentation should be maintained. Condition - The external auditors noted sufficient monitoring controls were not maintained around each respective grant to meet sufficient review requirements and proper documentation. Effect ? The lack of controls around monitoring and reviewing grant expenditures, resulted in the following errors for the respective grants:a) Emergency Solutions Grant- RAMP ? MHC (CFDA #14.231) - 1. Expenditures were coded to the wrong general ledger account, which is coded by grant. 2. Support could not be provided for an expenditure that was submitted as a federal expense. Cause ? Lack of sufficient review controls over grant documentation and maintenance of such documentation. Recommendation ? The organization should have a process in place to maintain proper documentation for all federal grant activity and implement a periodic review to ensure that the documentation exists and is appropriate. We believe that by creating a formal process with a review element would allow the Organization to maintain appropriate documentation to support all federal expenditures. The auditor notes that this is a finding carried over from the 2020 audit, which was not issued until 2022. As a result, the Organization was not able to address the finding in fiscal year ending December 31, 2021. Views of Responsible Officials and Planned Corrective Action ? Stewpot Community Services, Inc. will design a process to ensure that each grant expenditure is supported by appropriate documentation and implement a review element to ensure that the documentation is reasonable and accurate. The Executive Director will perform a secondary review to ensure all requirements are met.
Show full finding ▾Hide full finding ▴Significant Deficiency not considered to be Material Weakness 2021-2 Criteria or Specific Requirement - Management is responsible for establishing and maintaining internal control over grant compliance, including a process for maintaining appropriate documentation for grant support. The internal control should allow management or employees, in the normal course of performing their assigned functions to be knowledgeable about the grant terms and review for compliance with such terms. Further, supporting documentation and evidence of the review of such documentation should be maintained. Condition - The external auditors noted sufficient monitoring controls were not maintained around each respective grant to meet sufficient review requirements and proper documentation. Effect ? The lack of controls around monitoring and reviewing grant expenditures, resulted in the following errors for the respective grants:a) Emergency Solutions Grant- RAMP ? MHC (CFDA #14.231) - 1. Expenditures were coded to the wrong general ledger account, which is coded by grant. 2. Support could not be provided for an expenditure that was submitted as a federal expense. Cause ? Lack of sufficient review controls over grant documentation and maintenance of such documentation. Recommendation ? The organization should have a process in place to maintain proper documentation for all federal grant activity and implement a periodic review to ensure that the documentation exists and is appropriate. We believe that by creating a formal process with a review element would allow the Organization to maintain appropriate documentation to support all federal expenditures. The auditor notes that this is a finding carried over from the 2020 audit, which was not issued until 2022. As a result, the Organization was not able to address the finding in fiscal year ending December 31, 2021. Views of Responsible Officials and Planned Corrective Action ? Stewpot Community Services, Inc. will design a process to ensure that each grant expenditure is supported by appropriate documentation and implement a review element to ensure that the documentation is reasonable and accurate. The Executive Director will perform a secondary review to ensure all requirements are met.
Stewpot Community Services, Inc. Response to Findings and Questioned Costs Year Ending December 31 , 2021 In response to the recommendations made in our FY2021 Single Audit, Stewpot Community Services, Inc. will improve its process of maintaining proper documentation for all federal grant activity and will implement a periodic review to ensure that the documentation exists and Is appropriate . Stewpot believes that being more attentive to this process and adding a review element , we will better maintain appropriate documentation to support all federal expenditures. The process will include the following steps: 1. All requests submitted for payment will be reviewed by the Accounting Manager to ensure that all documentation Is reasonable and accurate . The Accounting Manager will then report any changes or concerns to the Grants Manager or RAMP Program Manager for correction or additional documentation . 2. The Grants Manager and the RAMP Program Manager will submit RF Cs to the Executive Director for review and signature . RFCs will then be uploaded into the agency's Google Drive secure file sharing. 3. a. Both the RAMP Program Manager and Grants Manager will keep a Grant Tracker for each grant that documents when RF Cs are submitted and tracks total expenditures and balances to date. b. At month end close , grant management staff will convene with accounting to reconcile each Grant Tracker with the General Ledger. The report will be flied in Google Drive. c. At least quarterly, the Executive Director will review the reconciliation between the Grant Tracker and the General Ledger. 4 . Upon payment from the granter via ACH , the Accounting Manager will notify either the RAMP Program Manager or Grants Manager. In turn, these Managers will produce documentation to ensure that the amount paid is coded to the correct grant. 5. The Grants Manager will c heck monthly to see that all RF Cs submitted have been paid or are on the agenda for the grantor to pay. Any missed payments or delay will be reported to both the Accounting Manager and the Executive Director.
2020-001
FAC accepted this audit on March 27, 2022 — management decision was due September 27, 2022.
Significant Deficiency not considered to be Material Weakness 2020-1 Criteria or Specific Requirement - Management is responsible for establishing and maintaining internal control over grant compliance, including a process for maintaining appropriate documentation for grant support. The internal control should allow management or employees, in the normal course of performing their assigned functions to be knowledgeable about the grant terms and review for compliance with such terms. Further, supporting documentation and evidence of the review of such documentation should be maintained. Condition - The external auditors noted sufficient monitoring controls were not maintained around each respective grant to meet sufficient review requirements and proper documentation. Effect ? The lack of controls around monitoring and reviewing grant expenditures, resulted in the following errors for the respective grants: a) Emergency Solutions Grant ? COJ (CFDA #14.231) ? 1. Expenditures were coded to the wrong general ledger account, which is coded by grant. b) Emergency Solutions Grant- RAMP ? MHC (CFDA #14.231) - 1. Expenditures were coded to the wrong general ledger account, which is coded by grant. 2. Support could not be provided for the payroll expenditures that were submitted as federal expenses. Cause ? Lack of sufficient review controls over grant documentation and maintenance of such documentation. Recommendation ? The organization should have a process in place to maintain proper documentation for all federal grant activity and implement a periodic review to ensure that the documentation exists and is appropriate. We believe that by creating a formal process with a review element would allow the Organization to maintain appropriate documentation to support all federal expenditures Views of Responsible Officials and Planned Corrective Action ? Stewpot Community Services, Inc. will design a process to ensure that each grant expenditure is supported by appropriate documentation and implement a review element to ensure that the documentation is reasonable and accurate. The Executive Director will perform a secondary review to ensure all requirements are met.
Show full finding ▾Hide full finding ▴Significant Deficiency not considered to be Material Weakness 2020-1 Criteria or Specific Requirement - Management is responsible for establishing and maintaining internal control over grant compliance, including a process for maintaining appropriate documentation for grant support. The internal control should allow management or employees, in the normal course of performing their assigned functions to be knowledgeable about the grant terms and review for compliance with such terms. Further, supporting documentation and evidence of the review of such documentation should be maintained. Condition - The external auditors noted sufficient monitoring controls were not maintained around each respective grant to meet sufficient review requirements and proper documentation. Effect ? The lack of controls around monitoring and reviewing grant expenditures, resulted in the following errors for the respective grants: a) Emergency Solutions Grant ? COJ (CFDA #14.231) ? 1. Expenditures were coded to the wrong general ledger account, which is coded by grant. b) Emergency Solutions Grant- RAMP ? MHC (CFDA #14.231) - 1. Expenditures were coded to the wrong general ledger account, which is coded by grant. 2. Support could not be provided for the payroll expenditures that were submitted as federal expenses. Cause ? Lack of sufficient review controls over grant documentation and maintenance of such documentation. Recommendation ? The organization should have a process in place to maintain proper documentation for all federal grant activity and implement a periodic review to ensure that the documentation exists and is appropriate. We believe that by creating a formal process with a review element would allow the Organization to maintain appropriate documentation to support all federal expenditures Views of Responsible Officials and Planned Corrective Action ? Stewpot Community Services, Inc. will design a process to ensure that each grant expenditure is supported by appropriate documentation and implement a review element to ensure that the documentation is reasonable and accurate. The Executive Director will perform a secondary review to ensure all requirements are met.
In response to the recommendations made in our FY2020 Single Audit, Stewpot Community Services, Inc. will improve its process of maintaining proper documentation for all federal grant activity and will implement a periodic review to ensure that the documentation exists and is appropriate. Stewpot believes that being more attentive to this process and adding a review element, we will better maintain appropriate documentation to support all federa l expenditures. The process will include the following steps: 1. The Grants Manager and the RAMP Program Manager will submit RFCs to the Executive Director for review and signature. RFCs will then be uploaded into the agency's ShareFile for secure file sharing. (This step is already being done.) 2. All RFCs submitted for payment will be reviewed monthly by the Accounting Manager to ensure that all documentation is reasonable and accurate. The Accounting Manager will then report any changes or concerns to the Executive Director. 3. The Executive Director will sign off on the Accounting Manager's report on each month's RFCs.
Data source: This information comes from the Federal Audit Clearinghouse, the official repository of Single Audit data. All data is public domain. Verify this organization's audit history at fac.gov.
Browse other Single Audit organizations in Mississippi →
Track your findings and corrective action plans across audit cycles.
Start tracking findings →Monitor subrecipient audit findings and filing records.
Start monitoring →© 2026 Single Audit Intelligence. All data is public domain.
