EIN: 636000468
UEI: WJB5RDKGHXW8
Audited by: BERMAN HOPKINS WRIGHT & LAHAM CPAS AND ASSOCIATES
Cognizant agency: 14 [Department of Housing and Urban Development]
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Data as of September 2, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on September 30, 2025. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by March 30, 2026 (157 days ago).
What is a management decision? →FAC accepted this audit on September 27, 2024 — management decision was due March 27, 2025.
Out of an approximate population of 3,500 tenants in the Housing Voucher Cluster program, 44 tenant files were tested and the following deficiencies were noted: •2 files were late annual recertifications due to not receiving an annual recertification in the previous year; •6 tenants had a delay in annual recertifications in 2023 (ranging from 1 - 5 months); •4 tenants had incorrect income calculations; •3 tenants had incorrect utility allowance calculations; and, •1 tenant had an unsupported dependent. Context: The auditor randomly selected 44 tenant files from the program’s population, which we consider to be a statistically valid sample size. The auditor reviewed the tenant files and support to ensure that proper procedures are being followed and that the Authority is in compliance with HUD requirements regarding timely, complete, and accurate tenant files. Criteria: The Authority’s Administrative Plan and 24 CFR 982.516 require internal controls to be in place to ensure proper procedures are being followed in compliance with HUD requirements regarding timely, complete, and accurate tenant files. Cause: The Authority experienced staffing and operational challenges throughout the COVID-19 pandemic that continued into fiscal year 2023. Additionally, the Authority has had difficulty obtaining timely and accurate information from a significant portion of the voucher holders within the program. Effect: The Authority is not in compliance with HUD requirements regarding eligibility which could result in the incorrect amount of rental assistance provided. Auditor’s Recommendations: The Authority should consider reevaluating their established procedures and controls currently in place to ensure full compliance in regards to eligibility and the timeliness of recertifications The Authority needs to correct the deficiencies noted in the tested files and consider the impact to the rest of the population of tenant files that were not selected as part of the auditor’s sample. View of Responsible Officials: See Corrective Action Plan.
Show full finding ▾Hide full finding ▴2023-002 Eligibility Housing Voucher Cluster Significant Deficiency in Internal Control Other matter required to be reported in accordance with Uniform Guidance Repeated in part from 2022 audit (see prior year Finding No. 2022-003) Condition: Out of an approximate population of 3,500 tenants in the Housing Voucher Cluster program, 44 tenant files were tested and the following deficiencies were noted: •2 files were late annual recertifications due to not receiving an annual recertification in the previous year; •6 tenants had a delay in annual recertifications in 2023 (ranging from 1 - 5 months); •4 tenants had incorrect income calculations; •3 tenants had incorrect utility allowance calculations; and, •1 tenant had an unsupported dependent. Context: The auditor randomly selected 44 tenant files from the program’s population, which we consider to be a statistically valid sample size. The auditor reviewed the tenant files and support to ensure that proper procedures are being followed and that the Authority is in compliance with HUD requirements regarding timely, complete, and accurate tenant files. Criteria: The Authority’s Administrative Plan and 24 CFR 982.516 require internal controls to be in place to ensure proper procedures are being followed in compliance with HUD requirements regarding timely, complete, and accurate tenant files. Cause: The Authority experienced staffing and operational challenges throughout the COVID-19 pandemic that continued into fiscal year 2023. Additionally, the Authority has had difficulty obtaining timely and accurate information from a significant portion of the voucher holders within the program. Effect: The Authority is not in compliance with HUD requirements regarding eligibility which could result in the incorrect amount of rental assistance provided. Auditor’s Recommendations: The Authority should consider reevaluating their established procedures and controls currently in place to ensure full compliance in regards to eligibility and the timeliness of recertifications The Authority needs to correct the deficiencies noted in the tested files and consider the impact to the rest of the population of tenant files that were not selected as part of the auditor’s sample. View of Responsible Officials: See Corrective Action Plan.
Action Taken: MHA will review and enhance as necessary the program’s existing quality control (QC) file review procedures as well as daily data validation reports to include a measure that cross-checks existing reports in the Yardi system of record and aids in validating data routinely submitted to HUD’s PIC system. To further mitigate the risk posed by frequent turnover among Housing Specialist-I (HS-I) staff, MHA will increase the frequency of training on rent and income determination for all staff including tenured team members and new hires, alike, to occur quarterly. In 2023, MHA implemented a Housing Specialist-II Team Lead to oversee HS-I staff processing annual reexaminations in accordance with 24 CFR 982.516. This team member is responsible for ensuring families are notified in a timely manner and if they do not comply with the annual reexamination requirement, they receive termination notices in compliance with HUD and MHA Administrative Plan requirements. MHA also implemented two compliance analysts in 2023; we will add another compliance analyst staff person in 2024 to increase the percentage of files undergoing quality control review. These three (3) Compliance Analyst will report to the Operations and Compliance Manager who monitors HUD’s PIC system and analyzes discrepancies between PIC data and MHA data housed in the Yardi system of record. This information is maintained in the program file. Name of Responsible Person: Paul and Magdalene Watkins, Program Administration Team Projected Completion Date: 12/31/2024
2022-003
FAC accepted this audit on May 16, 2024 — management decision was due November 16, 2024.
For the fiscal year end December 31, 2022, the Authority's unaudited financial data schedule was submitted 2 months late. Context: The Authority’s unaudited financial data submission is required to be sent to the U.S. Department of Housing and Urban Development Real Estate Assessment Center (“REAC”) by March 1st of each fiscal year. Criteria: In accordance with HUD rules and regulations, the Authority is required to have policies and procedures in place to ensure the submission of their unaudited financial information to REAC within 60 days after the fiscal year end, regardless of size and complexity of the agency. Cause: The Authority’s internal controls that were in place did not prevent the Authority from missing the required due date. Effect: The unaudited financial data was not submitted within the required time period for full points on REAC’s scoring methodology for all authorities. In addition, HUD could not provide timely financial oversight based on the unaudited REAC submission. Auditor’s Recommendations: The Authority should continue to monitor current HUD reporting due dates and follow up on expiration dates for any current relied upon waivers. In addition, we recommend the Authority develop a process to track compliance with timely HUD reporting for future due dates. View of Responsible Officials: See Corrective Action Plan.
Show full finding ▾Hide full finding ▴Public and Indian Housing Program - AL No. 14.850 Housing Voucher Cluster Public Housing Capital Fund Program - AL No. 14.872 Significant Deficiency in Internal Control Other matter required to be reported in accordance with Uniform Guidance Repeated from 2021 audit (see prior year Finding No. 2021-001) Condition: For the fiscal year end December 31, 2022, the Authority's unaudited financial data schedule was submitted 2 months late. Context: The Authority’s unaudited financial data submission is required to be sent to the U.S. Department of Housing and Urban Development Real Estate Assessment Center (“REAC”) by March 1st of each fiscal year. Criteria: In accordance with HUD rules and regulations, the Authority is required to have policies and procedures in place to ensure the submission of their unaudited financial information to REAC within 60 days after the fiscal year end, regardless of size and complexity of the agency. Cause: The Authority’s internal controls that were in place did not prevent the Authority from missing the required due date. Effect: The unaudited financial data was not submitted within the required time period for full points on REAC’s scoring methodology for all authorities. In addition, HUD could not provide timely financial oversight based on the unaudited REAC submission. Auditor’s Recommendations: The Authority should continue to monitor current HUD reporting due dates and follow up on expiration dates for any current relied upon waivers. In addition, we recommend the Authority develop a process to track compliance with timely HUD reporting for future due dates. View of Responsible Officials: See Corrective Action Plan.
Management has reviewed its staffing needs and end of year complexities and requirements necessary to report U.S. GAAP basis financial statements. Management has hired additional staff that possess the necessary accounting and reporting skills and experience to assist with interim reporting, end of year close, reconciliations of all significant account balances, and strengthening the internal controls over financial reporting including amounts reported in the financial data schedule. In addition to these action steps, we will get started earlier in conducting our end of year reconciliations and enhance our over-sight so we can better monitor and evaluate our readiness to report our financial statements in compliance with 24 CFR Section 5.801. Responsible Person: Jeffery J. Bennett, Chief Financial Officer Projected Completion Date: June 30, 2023
2021-001
Out of an approximate population of 3,500 tenants in the Housing Voucher Cluster program, 40 tenant files were tested and the following deficiencies were noted: * 6 files were late annual recertifications due to not receiving an annual recertification in the previous year; * 12 files had a delay in the annual recertification in 2022 (ranging from 2 - 7 months); and, * 1 file was missing proper identification. Context: The auditor randomly selected 40 tenant files from the program’s population, which we consider to be a statistically valid sample size. The auditor reviewed the tenant files and support to ensure that proper procedures are being followed and that the Authority is in compliance with HUD requirements regarding timely, complete, and accurate tenant files. Criteria: The Authority’s Administrative Plan and 24 CFR 982.516 require internal controls to be in place to ensure proper procedures are being followed in compliance with HUD requirements regarding timely, complete, and accurate tenant files. Cause: The Authority experienced staffing and operational challenges throughout the COVID-19 pandemic that continued into fiscal year 2022. Additionally, the Authority has had difficulty obtaining timely and accurate information from a significant portion of the voucher holders within the program. Effect: The Authority is not in compliance with HUD requirements regarding eligibility which could result in the incorrect amount of rental assistance provided. Auditor’s Recommendations: The Authority should consider reevaluating their established procedures and controls currently in place to ensure full compliance in regards to eligibility and the timeliness of recertifications The Authority needs to correct the deficiencies noted in the tested files and consider the impact to the rest of the population of tenant files that were not selected as part of the auditor’s sample. View of Responsible Officials: See Corrective Action Plan.
Show full finding ▾Hide full finding ▴Housing Voucher Cluster Significant Deficiency in Internal Control Other matter required to be reported in accordance with Uniform Guidance Repeated in part from 2021 audit (see prior year Finding No. 2021-002) Condition: Out of an approximate population of 3,500 tenants in the Housing Voucher Cluster program, 40 tenant files were tested and the following deficiencies were noted: * 6 files were late annual recertifications due to not receiving an annual recertification in the previous year; * 12 files had a delay in the annual recertification in 2022 (ranging from 2 - 7 months); and, * 1 file was missing proper identification. Context: The auditor randomly selected 40 tenant files from the program’s population, which we consider to be a statistically valid sample size. The auditor reviewed the tenant files and support to ensure that proper procedures are being followed and that the Authority is in compliance with HUD requirements regarding timely, complete, and accurate tenant files. Criteria: The Authority’s Administrative Plan and 24 CFR 982.516 require internal controls to be in place to ensure proper procedures are being followed in compliance with HUD requirements regarding timely, complete, and accurate tenant files. Cause: The Authority experienced staffing and operational challenges throughout the COVID-19 pandemic that continued into fiscal year 2022. Additionally, the Authority has had difficulty obtaining timely and accurate information from a significant portion of the voucher holders within the program. Effect: The Authority is not in compliance with HUD requirements regarding eligibility which could result in the incorrect amount of rental assistance provided. Auditor’s Recommendations: The Authority should consider reevaluating their established procedures and controls currently in place to ensure full compliance in regards to eligibility and the timeliness of recertifications The Authority needs to correct the deficiencies noted in the tested files and consider the impact to the rest of the population of tenant files that were not selected as part of the auditor’s sample. View of Responsible Officials: See Corrective Action Plan.
MHA will review and enhance as necessary the program’s existing quality control (QC) daily data validation reports to include a measure that crosschecks existing reports in the Yardi system of record and aids in validating data routinely submitted to HUD’s PIC system. In 2023, MHA implemented a Housing Specialist-II team lead to oversee staff processing annual reexaminations in accordance with 24 CFR 982.516. This team member is responsible for ensuring families are notified in a timely manner and if they do not comply with the annual reexamination requirement, they receive termination notices in compliance with HUD and MHA Administrative Plan requirements. MHA also implemented two compliance analysts in 2023; these staff persons currently report to the Program Management Analyst who monitors HUD’s PIC system and analyzes discrepancies between PIC data and MHA data housed in the Yardi system of record. This information is maintained in the program file. Responsible Person: Magdalene Watkins, Program Administrator Projected Completion Date: April 30, 2024
2021-002
FAC accepted this audit on February 19, 2024 — management decision was due August 19, 2024.
For the fiscal year end December 31, 2021, the Authority's unaudited financial data schedule was submitted 3 months late. Context: The Authority’s unaudited financial data submission is required to be sent to the U.S. Department of Housing and Urban Development Real Estate Assessment Center (“REAC”) by March 1st of each fiscal year. Criteria: In accordance with HUD rules and regulations, the Authority is required to have policies and procedures in place to ensure the submission of their unaudited financial information to REAC within 60 days after the fiscal year end, regardless of size and complexity of the agency. Cause: The Authority’s internal controls that were in place did not prevent the Authority from missing the required due date. Effect: The unaudited financial data was not submitted within the required time period for full points on REAC’s scoring methodology for all authorities. In addition, HUD could not provide timely financial oversight based on the unaudited REAC submission. Auditor’s Recommendations: The Authority should continue to monitor current HUD reporting due dates and follow up on expiration dates for any current relied upon waivers. In addition, we recommend the Authority develop a process to track compliance with timely HUD reporting for future due dates. View of Responsible Officials: See Corrective Action Plan.
Show full finding ▾Hide full finding ▴Housing Voucher Cluster Significant Deficiency in Internal Control Other matter required to be reported in accordance with Uniform Guidance Repeated from 2020 audit (see prior year Finding No. 2020-003) Condition: For the fiscal year end December 31, 2021, the Authority's unaudited financial data schedule was submitted 3 months late. Context: The Authority’s unaudited financial data submission is required to be sent to the U.S. Department of Housing and Urban Development Real Estate Assessment Center (“REAC”) by March 1st of each fiscal year. Criteria: In accordance with HUD rules and regulations, the Authority is required to have policies and procedures in place to ensure the submission of their unaudited financial information to REAC within 60 days after the fiscal year end, regardless of size and complexity of the agency. Cause: The Authority’s internal controls that were in place did not prevent the Authority from missing the required due date. Effect: The unaudited financial data was not submitted within the required time period for full points on REAC’s scoring methodology for all authorities. In addition, HUD could not provide timely financial oversight based on the unaudited REAC submission. Auditor’s Recommendations: The Authority should continue to monitor current HUD reporting due dates and follow up on expiration dates for any current relied upon waivers. In addition, we recommend the Authority develop a process to track compliance with timely HUD reporting for future due dates. View of Responsible Officials: See Corrective Action Plan.
Management has reviewed its staffing needs and end of year complexities and requirements necessary to report U.S. GAAP basis financial statements. Management has hired additional staff that possess the necessary accounting and reporting skills and experience to assist with interim reporting, end of year close, reconciliations of all significant account balances, and strengthening the internal controls over financial reporting including amounts reported in the financial data schedule. In addition to these action steps, we will get started earlier in conducting our end of year reconciliations and enhance our over-sight so we can better monitor and evaluate our readiness to report our financial statements in compliance with 24 CFR Section 5.801. Responsible Person: Jeffery J. Bennett, Chief Financial Officer Projected Completion Date: June 30, 2023
2020-003
Out of an approximate population of 3,500 tenants in the Housing Voucher Cluster program, 44 tenant files were tested and the following deficiencies were noted: •4 files did not receive an annual recertification during the year •3 files did not receive an annual recertification during the prior year Context: The auditor randomly selected 44 tenant files from the program’s population, which we consider to be a statistically valid sample size. The auditor reviewed the tenant files and support to ensure that proper procedures are being followed and that the Authority is in compliance with HUD requirements regarding timely, complete, and accurate tenant files. Criteria: The Authority’s Administrative Plan and 24 CFR 982.516 require internal controls to be in place to ensure proper procedures are being followed in compliance with HUD requirements regarding timely, complete, and accurate tenant files. Cause: The Authority experienced staffing and operational challenges during the onset of the COVID-19 pandemic. Additionally, a significant portion of the population being served are transient in nature and obtaining timely and accurate information is challenging. Effect: The Authority is not in compliance with HUD requirements regarding eligibility which could result in the incorrect amount of rental assistance provided. Auditor’s Recommendations: The Authority should consider reevaluating their established procedures and controls currently in place to ensure full compliance in regards to eligibility and the timeliness of recertifications The Authority needs to correct the deficiencies noted in the tested files and consider the impact to the rest of the population of tenant files that were not selected as part of the auditor’s sample. View of Responsible Officials: See Corrective Action Plan.
Show full finding ▾Hide full finding ▴Housing Voucher Cluster Significant Deficiency in Internal Control Other matter required to be reported in accordance with Uniform Guidance Condition: Out of an approximate population of 3,500 tenants in the Housing Voucher Cluster program, 44 tenant files were tested and the following deficiencies were noted: •4 files did not receive an annual recertification during the year •3 files did not receive an annual recertification during the prior year Context: The auditor randomly selected 44 tenant files from the program’s population, which we consider to be a statistically valid sample size. The auditor reviewed the tenant files and support to ensure that proper procedures are being followed and that the Authority is in compliance with HUD requirements regarding timely, complete, and accurate tenant files. Criteria: The Authority’s Administrative Plan and 24 CFR 982.516 require internal controls to be in place to ensure proper procedures are being followed in compliance with HUD requirements regarding timely, complete, and accurate tenant files. Cause: The Authority experienced staffing and operational challenges during the onset of the COVID-19 pandemic. Additionally, a significant portion of the population being served are transient in nature and obtaining timely and accurate information is challenging. Effect: The Authority is not in compliance with HUD requirements regarding eligibility which could result in the incorrect amount of rental assistance provided. Auditor’s Recommendations: The Authority should consider reevaluating their established procedures and controls currently in place to ensure full compliance in regards to eligibility and the timeliness of recertifications The Authority needs to correct the deficiencies noted in the tested files and consider the impact to the rest of the population of tenant files that were not selected as part of the auditor’s sample. View of Responsible Officials: See Corrective Action Plan.
MHA will review and enhance as necessary the program’s existing quality control (QC) daily data validation reports to include a measure that cross-checks existing reports in the Yardi system of record and aids in validating data routinely submitted to HUD’s PIC system. In 2023, MHA implemented a Housing Specialist-II team lead to oversee staff processing annual reexaminations in accordance with 24 CFR 982.516. This team member is responsible for ensuring families are notified in a timely manner and if they do not comply with the annual reexamination requirement, they receive termination notices in compliance with HUD and MHA Administrative Plan requirements. This information will be maintained in the program file. Responsible Person: Magdalene Watkins, Program Administrator Projected Completion Date: March 31, 2024
FAC accepted this audit on April 13, 2023 — management decision was due October 13, 2023.
The Authority did not obtain proper authorization from tenants to release necessary information. Context: For 1 out of the 40 tenants selected for eligibility, the Authority did not obtain proper authorization from tenants to release necessary information. Effect: The Authority obtained necessary information without proper authorization from tenants. Cause: The Authority's internal controls in place did not prevent the Authority from obtaining necessary information without proper authorization from tenants. Repeat Finding: This is not a repeat finding. Auditor's Recommendations: The Authority should review and enhance its internal controls to ensure tenants provide release forms prior to obtaining necessary documentation.
Show full finding ▾Hide full finding ▴Finding 2020-002: Missing Release Form (Significant Deficiency) Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Voucher Cluster Federal Assistance Listing Number: 14.871/14.879 Compliance Requirement: Eligibility Criteria: In accordance with 24 CFR Section 982.516, the Authority is required to execute a HUDapproved release and consent form authorizing any depository or private source of income, or any Federal, State, or local agency, to furnish or release to the Authority or HUD such information as the Authority or HUD determines to be necessary. Condition: The Authority did not obtain proper authorization from tenants to release necessary information. Context: For 1 out of the 40 tenants selected for eligibility, the Authority did not obtain proper authorization from tenants to release necessary information. Effect: The Authority obtained necessary information without proper authorization from tenants. Cause: The Authority's internal controls in place did not prevent the Authority from obtaining necessary information without proper authorization from tenants. Repeat Finding: This is not a repeat finding. Auditor's Recommendations: The Authority should review and enhance its internal controls to ensure tenants provide release forms prior to obtaining necessary documentation.
Views of Responsible Officials: MHA will review and enhance as necessary the program?s existing quality control (QC) checklist and convene a short in-service training for Housing Specialists I and II pertaining to file completeness and information collection requirements and procedures. This will be helpful to convene semi-regularly given the significant rate of turnover in the Housing Specialist position responsible for application and reexamination file processing. Additionally, HCV will request from the IT Support request ticketing system the tracking record for the system control requests, problem identification and corrective actions as it pertains to required form collection and submission by tenants. This information will be maintained in the program file.
The Authority did not submit the required U.S. GAAP-based unaudited financial information by the due date. Context: For the one unaudited submission requirement, the Authority did not submit the required financial information by the due date. Effect: The Authority did not submit their financial data on time. Cause: The Authority's internal controls in place did not prevent the Authority from missing the required due date. Repeat Finding: This is not a repeat finding. Auditor's Recommendations: The Authority should review and enhance
Show full finding ▾Hide full finding ▴Finding 2020-003: Late REAC Submission (Significant Deficiency) Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Voucher Cluster Federal Assistance Listing Number: 14.871/14.879 Compliance Requirement: Reporting Criteria: In accordance with 24 CFR Section 5.801, the Authority is required to submit timely U.S. GAAP-based unaudited financial information electronically to HUD within 60 days subsequent to year end. Condition: The Authority did not submit the required U.S. GAAP-based unaudited financial information by the due date. Context: For the one unaudited submission requirement, the Authority did not submit the required financial information by the due date. Effect: The Authority did not submit their financial data on time. Cause: The Authority's internal controls in place did not prevent the Authority from missing the required due date. Repeat Finding: This is not a repeat finding. Auditor's Recommendations: The Authority should review and enhance
Views of Responsible Officials: In addition to the action steps taken by management described in the response to finding 2020-001, the Authority will get started earlier in conducting our end of year reconciliations and enhance our oversight so they can better monitor and evaluate our readiness to report our financial statements in compliance with 24 CFR Section 5.801.
The Authority did not inspect the units to determine if they meet HQS nor did they obtain an owner certification. Context: For 11 out of 40 units reviewing for HQS inspections, the Authority did not inspect the units to determine if they meet HQS nor did they obtain an owner certification. Effect: The Authority did not inspect units that are required to be inspected under HQS. Cause: The Authority's internal controls in place did not prevent the Authority from missing required HQS requirements. Repeat Finding: This is not a repeat finding. Auditor's Recommendations: The Authority should review and enhance its internal controls to ensure units are inspected annually under HQS.
Show full finding ▾Hide full finding ▴Finding 2020-004: HQS Inspections (Material Weakness) Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Voucher Cluster Federal Assistance Listing Number: 14.871/14.879 Compliance Requirement: Special Tests and Provisions Criteria: In accordance with 24 CFR Section 982.158, the Authority is required to inspect the unit leased to a family at least annually to determine if the unit meets Housing Quality Standards (HQS). During 2020, HUD issued a waiver allowing PHAs to forgo the HQS inspection requirement as long as the PHA obtains an owner certification that there are no life-threatening deficiencies in the unit. Condition: The Authority did not inspect the units to determine if they meet HQS nor did they obtain an owner certification. Context: For 11 out of 40 units reviewing for HQS inspections, the Authority did not inspect the units to determine if they meet HQS nor did they obtain an owner certification. Effect: The Authority did not inspect units that are required to be inspected under HQS. Cause: The Authority's internal controls in place did not prevent the Authority from missing required HQS requirements. Repeat Finding: This is not a repeat finding. Auditor's Recommendations: The Authority should review and enhance its internal controls to ensure units are inspected annually under HQS.
Views of Responsible Officials: MHA has implemented new data management protocols which will track housing inspections that are required and track when the inspections have been completed. MHA has mandated these unit inspections be monitored by a supervisor.
FAC accepted this audit on May 26, 2022 — management decision was due November 26, 2022.
FAC accepted this audit on July 1, 2019 — management decision was due January 1, 2020.
GSA_MIGRATION
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2017-001
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GSA_MIGRATION
FAC accepted this audit on June 28, 2018 — management decision was due December 28, 2018.
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2016-002
FAC accepted this audit on July 6, 2017 — management decision was due January 6, 2018.
GSA_MIGRATION
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