EIN: 630932057
UEI: TG7AJHGWKWQ7
Audited by: Sheppard-Harris & Associates, PC
Cognizant agency: 93 [Department of Health and Human Services]
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Data as of September 2, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on August 4, 2025. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by February 4, 2026 (210 days ago).
What is a management decision? →FAC accepted this audit on July 9, 2024 — management decision was due January 9, 2025.
FAC accepted this audit on September 17, 2023 — management decision was due March 17, 2024.
FAC accepted this audit on July 26, 2022 — management decision was due January 26, 2023.
FAC accepted this audit on June 20, 2021 — management decision was due December 20, 2021.
FAC accepted this audit on August 12, 2020 — management decision was due February 12, 2021.
In several instances, the Agency did not obtain proper documentation of insurance and proof of income in a timely manner. Criteria: Patient records must be completely and accurately documented, readily accessible, and systematically organized to facilitate retrieving and compiling information. Cause: Front desk procedures were not properly monitored. Effect: A delay in obtaining insurance verification and proof of income can lead to cash flow problems. Recommendation: We recommend management monitor procedures to ensure the timely collection of proper documentation for verification of insurance and proof of income. This documentation should be date stamped and placed in the patient file. Specific duties related to file maintenance should be assigned to appropriate personnel for accountability. Management?s Response/ Management agrees. Our organization has trained front desk staff and Corrective Action: posted notices to patients emphasizing the need to collect information on the initial visit. We have also developed a patient file checklist and updated front desk job descriptions to make staff more accountable for collecting information. Our Internal Auditor duties will be modified to solely monitor and audit patient files.
Show full finding ▾Hide full finding ▴FINDING 2019-001 PATIENT FILES (Control) Condition: In several instances, the Agency did not obtain proper documentation of insurance and proof of income in a timely manner. Criteria: Patient records must be completely and accurately documented, readily accessible, and systematically organized to facilitate retrieving and compiling information. Cause: Front desk procedures were not properly monitored. Effect: A delay in obtaining insurance verification and proof of income can lead to cash flow problems. Recommendation: We recommend management monitor procedures to ensure the timely collection of proper documentation for verification of insurance and proof of income. This documentation should be date stamped and placed in the patient file. Specific duties related to file maintenance should be assigned to appropriate personnel for accountability. Management?s Response/ Management agrees. Our organization has trained front desk staff and Corrective Action: posted notices to patients emphasizing the need to collect information on the initial visit. We have also developed a patient file checklist and updated front desk job descriptions to make staff more accountable for collecting information. Our Internal Auditor duties will be modified to solely monitor and audit patient files.
ALABAMA REGIONAL F" ._ Welcoming you with open ARMS FINDING 2019-001 Condition: Criteria: Cause: Effect: Recommendation. Management's Response/ Corrective Action: PATIENT FILES (Control) In several instances, the Agency did not obtain proper docl.11T).en t ation of insurance and proof of income in a timely manner. Patient records must be completely and accurately documented, readily accessible, and systematically organized to facilitate retrieving and compiling information. Front desk procedures were not properly monitored. A delay in obtaining insurance verification and proof of income can lead to cash flow problems. We recommend management monitor procedures to ensure the timely collection of proper documentation for verification of insurance and proof of income. This documentation should be date stamped in placed in the patient file. Specific duties related to file maintenance should be assigned to appropriate personnel for accountability. Management agrees. Our organization has trained front desk staff and posted notices to patients emphasizing the need to collect information on the initial visit. We have also deYeloped a patient file checklist, and updated front desk descriptions to make staff more accountable for collecting information.Our Internal Auditor duties will be modified to solely monitor and audit patient files. This communication is intended solely for the use of Board of Directors, and Management of Alabama Regional Medical Services and is not intended to be and should not be used by anyone other than these specified parties. Sincerely, ANTHONY R. GARDNER Chief Executive Officer ARMS Corporate Offices P.O. Box 11526 Birmingham, AL 35202-1526 205.407.5600 Fax 205.224.4137 www.alabamaarms.org
FAC accepted this audit on June 2, 2019 — management decision was due December 2, 2019.
GSA_MIGRATION
Show full finding ▾Hide full finding ▴FAC accepted this audit on August 1, 2018 — management decision was due February 1, 2019.
GSA_MIGRATION
Show full finding ▾Hide full finding ▴FAC accepted this audit on June 29, 2017 — management decision was due December 29, 2017.
Data source: This information comes from the Federal Audit Clearinghouse, the official repository of Single Audit data. All data is public domain. Verify this organization's audit history at fac.gov.
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