EIN: 621493851
UEI: FK8TL5KKDMS7
Audit also covers EIN: 620868625 · unlinked EINs have no separate FAC filing
Audited by: Rodefer Moss
Oversight agency: 93 [Department of Health and Human Services]
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Data as of August 31, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on January 30, 2026. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by July 30, 2026 (34 days ago).
What is a management decision? →FAC accepted this audit on January 22, 2025 — management decision was due July 22, 2025.
FAC accepted this audit on May 1, 2024 — management decision was due November 1, 2024.
FAC accepted this audit on January 10, 2023 — management decision was due July 10, 2023.
FAC accepted this audit on August 1, 2022 — management decision was due February 1, 2023.
We tested three reimbursement requests throughout audit procedures noting ETHRA reimbursed vendors for 116,243 meals but only 116,083 were served. Additionally, monitoring reports disclosed multiple meals disallowed due to the number of meals served reported incorrectly. This condition identified per review of the major program's compliance with specified requirements using a statistically valid sample.
Show full finding ▾Hide full finding ▴We tested three reimbursement requests throughout audit procedures noting ETHRA reimbursed vendors for 116,243 meals but only 116,083 were served. Additionally, monitoring reports disclosed multiple meals disallowed due to the number of meals served reported incorrectly. This condition identified per review of the major program's compliance with specified requirements using a statistically valid sample.
ETHRA will request permission from TDHS for the sites to be able to use manual hand counters and utilize the Minute Menu software that has the capability to capture the meal count information and eliminate the errors made with manual calculations. Intensive training will be conducted for all staff and volunteers on how to document the number of meals received and served prior to submission. A new staff position will be hired for the purpose of reviewing claims and reconciling backup prior to submission to the state.
2020-001
FAC accepted this audit on February 7, 2021 — management decision was due August 7, 2021.
We tested three reimbursement requests throughout audit procedures noting ETHRA reimbursed vendors for 121,214 meals but only 120,635 were served. Additionally, monitoring reports disclosed multiple meals disallowed due to the number of meals served reported incorrectly. This condition identified per review of the major program's compliance with specified requirements using a statistically valid sample.
Show full finding ▾Hide full finding ▴We tested three reimbursement requests throughout audit procedures noting ETHRA reimbursed vendors for 121,214 meals but only 120,635 were served. Additionally, monitoring reports disclosed multiple meals disallowed due to the number of meals served reported incorrectly. This condition identified per review of the major program's compliance with specified requirements using a statistically valid sample.
Corrective Action: ETHRA implemented a new policy for the process of counting, recording, and reporting meals served. Intensive training will be implemented for staff and volunteers on the subject of meal counting and Site Supervisors will begin using either the newly developed meal count form, or state approved forms at feeding sites. Site Supervisors will be required to confirm number of meals received and served prior to sending meal count form packets to the Coordinator. The Program Coordinator will verify that the counts provided add up, and that the Site Supervisor signed and dated the form. The Legal Compliance Officer will also run periodic random checks on the hard files and the compliance spreadsheet to ensure records are being submitted and logged appropriately.
We tested 40 employees paychecks noting that 11 transportation drivers were charged incorrect overtime wages based on a 37.5 hour week. Additionally, it is deemed the total number of drivers affected by the miscalculation is 81 for the fiscal year. This condition identified per review of the major program's compliance with specified requirements using a statistically valid sample.
Show full finding ▾Hide full finding ▴We tested 40 employees paychecks noting that 11 transportation drivers were charged incorrect overtime wages based on a 37.5 hour week. Additionally, it is deemed the total number of drivers affected by the miscalculation is 81 for the fiscal year. This condition identified per review of the major program's compliance with specified requirements using a statistically valid sample.
Corrective Action: In February 2020, ETHRA?s Payroll Manager discovered that the payroll processing company (DATIS) had been calculating overtime on hours after 37.50 instead of the 40 hours that it was originally set up to do. The Payroll Manager notified DATIS immediately and DATIS corrected it in their processing system. After each payroll is processed, the Payroll Manager will check several employees from different programs to ensure that DATIS is processing payroll correctly.
FAC accepted this audit on January 25, 2020 — management decision was due July 25, 2020.
FAC accepted this audit on February 7, 2019 — management decision was due August 7, 2019.
FAC accepted this audit on March 27, 2018 — management decision was due September 27, 2018.
FAC accepted this audit on March 26, 2017 — management decision was due September 26, 2017.
Data source: This information comes from the Federal Audit Clearinghouse, the official repository of Single Audit data. All data is public domain. Verify this organization's audit history at fac.gov.
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