EIN: 620202000
UEI: DRC6S9KLNLH1
Audited by: Crosslin PLLC
Oversight agency: 84 [Department of Education]
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Data as of August 28, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on June 18, 2026. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by December 18, 2026 (109 days from today).
What is a management decision? →Item No. 2025-001 – Internal Controls Over Disbursement Approvals Applicable to: All Federal Awards, including Higher Education Student Aid (ALN 84.031) and Research & Development (ALN 47.076, 12.630, 93.859) Criteria The University’s Federal Award Procedures require that all Requests for Purchase be reviewed and approved by multiple levels of management prior to the disbursement of federal funds. Condition During testing of disbursements charged to federal programs, fourteen instances were identified in which required approvals were either incomplete or not documented. Specifically, certain transactions contained only a single approval or lacked evidence of approval entirely. Cause These exceptions appear to result from insufficient oversight and inconsistent adherence to established approval procedures related to federal expenditures. Effect The lack of required approvals constitutes noncompliance with the University’s internal control policies and increases the risk of unauthorized or unallowable expenditures. Questioned Costs None. Recommendation Management should enhance oversight of federal award disbursements to ensure compliance with established approval protocols. This includes reinforcing procedural expectations with relevant personnel and implementing periodic monitoring to ensure controls are consistently applied.Views of Responsible Officials Management concurs with the finding. The University acknowledges the control deficiencies identified related to disbursement approval documentation for federal awards. While policies requiring multi-level approvals are formally established, management recognizes that consistent execution and documentation of these controls were not fully adhered to in all instances. Management will formally re-communicate federal disbursement approval requirements to all relevant personnel, including principal investigators, department heads, and finance staff. This will include mandatory training sessions on federal compliance and approval protocols and distribution of updated written procedures outlining required approval levels and documentation standards. To reduce reliance on manual processes, the University will configure the financial system/workflow to require multiple levels of electronic approval prior to payment processing and restrict disbursement processing until all required approvals are completed and documented within the system. Management will implement ongoing monitoring procedures to ensure compliance, including monthly reviews of a sample of federal disbursements by the Controller's Office or Grants Accounting, quarterly compliance reporting to the CFO and senior leadership, and documentation of review results and corrective follow-up actions.
Show full finding ▾Hide full finding ▴Item No. 2025-001 – Internal Controls Over Disbursement Approvals Applicable to: All Federal Awards, including Higher Education Student Aid (ALN 84.031) and Research & Development (ALN 47.076, 12.630, 93.859) Criteria The University’s Federal Award Procedures require that all Requests for Purchase be reviewed and approved by multiple levels of management prior to the disbursement of federal funds. Condition During testing of disbursements charged to federal programs, fourteen instances were identified in which required approvals were either incomplete or not documented. Specifically, certain transactions contained only a single approval or lacked evidence of approval entirely. Cause These exceptions appear to result from insufficient oversight and inconsistent adherence to established approval procedures related to federal expenditures. Effect The lack of required approvals constitutes noncompliance with the University’s internal control policies and increases the risk of unauthorized or unallowable expenditures. Questioned Costs None. Recommendation Management should enhance oversight of federal award disbursements to ensure compliance with established approval protocols. This includes reinforcing procedural expectations with relevant personnel and implementing periodic monitoring to ensure controls are consistently applied.Views of Responsible Officials Management concurs with the finding. The University acknowledges the control deficiencies identified related to disbursement approval documentation for federal awards. While policies requiring multi-level approvals are formally established, management recognizes that consistent execution and documentation of these controls were not fully adhered to in all instances. Management will formally re-communicate federal disbursement approval requirements to all relevant personnel, including principal investigators, department heads, and finance staff. This will include mandatory training sessions on federal compliance and approval protocols and distribution of updated written procedures outlining required approval levels and documentation standards. To reduce reliance on manual processes, the University will configure the financial system/workflow to require multiple levels of electronic approval prior to payment processing and restrict disbursement processing until all required approvals are completed and documented within the system. Management will implement ongoing monitoring procedures to ensure compliance, including monthly reviews of a sample of federal disbursements by the Controller's Office or Grants Accounting, quarterly compliance reporting to the CFO and senior leadership, and documentation of review results and corrective follow-up actions.
2025-001: Internal Controls Over Disbursement Approvals Action Taken/Planned: The University acknowledges the control deficiencies identified related to disbursement approval documentation for federal awards. While policies requiring multi-level approvals are formally established, management recognizes that consistent execution and documentation of these controls were not fully adhered to in all instances. Management will formally re-communicate federal disbursement approval requirements to all relevant personnel, i ncluding principal investigators, department heads, and finance staff. This will include mandatory training sessions on federal compliance and approval protocols and distribution of updated written procedures outlining required approval l evels and documentation standards. To reduce reliance on manual processes, the University will configure the financial system/workilow to require multiple l evels of electronic approval prior to payment processing and restrict disbursement processing until all required a pprovals are completed and documented within the system. Management will implement ongoing monitoring procedures to ensure compliance, including monthly reviews of a sample of federal disbursements by the Controller's Office or Grants Accounting, quarterly compliance reporting to the CFO and senior leadership, and documentation of review results and corrective follow-up actions. Anticipated Completion Date/Date Completed: This will be implemented immediately with an anticipated completion date of June 30, 2026
Item No. 2025-001 – Internal Controls Over Disbursement Approvals Applicable to: All Federal Awards, including Higher Education Student Aid (ALN 84.031) and Research & Development (ALN 47.076, 12.630, 93.859) Criteria The University’s Federal Award Procedures require that all Requests for Purchase be reviewed and approved by multiple levels of management prior to the disbursement of federal funds. Condition During testing of disbursements charged to federal programs, fourteen instances were identified in which required approvals were either incomplete or not documented. Specifically, certain transactions contained only a single approval or lacked evidence of approval entirely. Cause These exceptions appear to result from insufficient oversight and inconsistent adherence to established approval procedures related to federal expenditures. Effect The lack of required approvals constitutes noncompliance with the University’s internal control policies and increases the risk of unauthorized or unallowable expenditures. Questioned Costs None. Recommendation Management should enhance oversight of federal award disbursements to ensure compliance with established approval protocols. This includes reinforcing procedural expectations with relevant personnel and implementing periodic monitoring to ensure controls are consistently applied.Views of Responsible Officials Management concurs with the finding. The University acknowledges the control deficiencies identified related to disbursement approval documentation for federal awards. While policies requiring multi-level approvals are formally established, management recognizes that consistent execution and documentation of these controls were not fully adhered to in all instances. Management will formally re-communicate federal disbursement approval requirements to all relevant personnel, including principal investigators, department heads, and finance staff. This will include mandatory training sessions on federal compliance and approval protocols and distribution of updated written procedures outlining required approval levels and documentation standards. To reduce reliance on manual processes, the University will configure the financial system/workflow to require multiple levels of electronic approval prior to payment processing and restrict disbursement processing until all required approvals are completed and documented within the system. Management will implement ongoing monitoring procedures to ensure compliance, including monthly reviews of a sample of federal disbursements by the Controller's Office or Grants Accounting, quarterly compliance reporting to the CFO and senior leadership, and documentation of review results and corrective follow-up actions.
Show full finding ▾Hide full finding ▴Item No. 2025-001 – Internal Controls Over Disbursement Approvals Applicable to: All Federal Awards, including Higher Education Student Aid (ALN 84.031) and Research & Development (ALN 47.076, 12.630, 93.859) Criteria The University’s Federal Award Procedures require that all Requests for Purchase be reviewed and approved by multiple levels of management prior to the disbursement of federal funds. Condition During testing of disbursements charged to federal programs, fourteen instances were identified in which required approvals were either incomplete or not documented. Specifically, certain transactions contained only a single approval or lacked evidence of approval entirely. Cause These exceptions appear to result from insufficient oversight and inconsistent adherence to established approval procedures related to federal expenditures. Effect The lack of required approvals constitutes noncompliance with the University’s internal control policies and increases the risk of unauthorized or unallowable expenditures. Questioned Costs None. Recommendation Management should enhance oversight of federal award disbursements to ensure compliance with established approval protocols. This includes reinforcing procedural expectations with relevant personnel and implementing periodic monitoring to ensure controls are consistently applied.Views of Responsible Officials Management concurs with the finding. The University acknowledges the control deficiencies identified related to disbursement approval documentation for federal awards. While policies requiring multi-level approvals are formally established, management recognizes that consistent execution and documentation of these controls were not fully adhered to in all instances. Management will formally re-communicate federal disbursement approval requirements to all relevant personnel, including principal investigators, department heads, and finance staff. This will include mandatory training sessions on federal compliance and approval protocols and distribution of updated written procedures outlining required approval levels and documentation standards. To reduce reliance on manual processes, the University will configure the financial system/workflow to require multiple levels of electronic approval prior to payment processing and restrict disbursement processing until all required approvals are completed and documented within the system. Management will implement ongoing monitoring procedures to ensure compliance, including monthly reviews of a sample of federal disbursements by the Controller's Office or Grants Accounting, quarterly compliance reporting to the CFO and senior leadership, and documentation of review results and corrective follow-up actions.
2025-001: Internal Controls Over Disbursement Approvals Action Taken/Planned: The University acknowledges the control deficiencies identified related to disbursement approval documentation for federal awards. While policies requiring multi-level approvals are formally established, management recognizes that consistent execution and documentation of these controls were not fully adhered to in all instances. Management will formally re-communicate federal disbursement approval requirements to all relevant personnel, i ncluding principal investigators, department heads, and finance staff. This will include mandatory training sessions on federal compliance and approval protocols and distribution of updated written procedures outlining required approval l evels and documentation standards. To reduce reliance on manual processes, the University will configure the financial system/workilow to require multiple l evels of electronic approval prior to payment processing and restrict disbursement processing until all required a pprovals are completed and documented within the system. Management will implement ongoing monitoring procedures to ensure compliance, including monthly reviews of a sample of federal disbursements by the Controller's Office or Grants Accounting, quarterly compliance reporting to the CFO and senior leadership, and documentation of review results and corrective follow-up actions. Anticipated Completion Date/Date Completed: This will be implemented immediately with an anticipated completion date of June 30, 2026
Item No. 2025-002 – Missing Supporting Documentation Applicable to: All Federal Awards, including Higher Education Student Aid (ALN 84.031) and Research & Development (ALN 12.351) Criteria University policy requires that vendor invoices be maintained as supporting documentation for all federal award expenditures. Such documentation must be submitted and retained in accordance with established procedures. Condition Testing identified one instance in which the supporting vendor invoice for a disbursement could not be located or provided for audit.Cause The University did not retain required supporting documentation, indicating a lapse in record retention controls. Effect The absence of supporting documentation results in noncompliance with internal control requirements and increases the risk that unsupported or unallowable costs may be charged to federal programs. Questioned Costs None. Recommendation Management should reinforce compliance with documentation and record retention policies, ensuring that all required support is properly maintained and readily accessible. Periodic monitoring should be implemented to promote sustained compliance. Views of Responsible Officials Management concurs with the finding. Management acknowledges the instance identified in which supporting documentation for a federal award disbursement could not be located at the time of audit. While this appears to be an isolated occurrence, the University recognizes the importance of maintaining complete and readily accessible documentation to support all federal expenditures in accordance with institutional policy and federal compliance requirements. The University will reinforce documentation and record retention requirements with all relevant personnel, including finance staff, grant administrators, and principal investigators. Additionally, management will implement enhanced controls to ensure that all required supporting documentation is properly maintained and centrally accessible. This will include transitioning toward a more standardized and, where feasible, electronic document management process to reduce the risk of missing records.Furthermore, periodic monitoring procedures will be established, including routine reviews of disbursement files to confirm the presence of required supporting documentation. Any identified deficiencies will be promptly addressed, and corrective actions will be taken to prevent recurrence.
Show full finding ▾Hide full finding ▴Item No. 2025-002 – Missing Supporting Documentation Applicable to: All Federal Awards, including Higher Education Student Aid (ALN 84.031) and Research & Development (ALN 12.351) Criteria University policy requires that vendor invoices be maintained as supporting documentation for all federal award expenditures. Such documentation must be submitted and retained in accordance with established procedures. Condition Testing identified one instance in which the supporting vendor invoice for a disbursement could not be located or provided for audit.Cause The University did not retain required supporting documentation, indicating a lapse in record retention controls. Effect The absence of supporting documentation results in noncompliance with internal control requirements and increases the risk that unsupported or unallowable costs may be charged to federal programs. Questioned Costs None. Recommendation Management should reinforce compliance with documentation and record retention policies, ensuring that all required support is properly maintained and readily accessible. Periodic monitoring should be implemented to promote sustained compliance. Views of Responsible Officials Management concurs with the finding. Management acknowledges the instance identified in which supporting documentation for a federal award disbursement could not be located at the time of audit. While this appears to be an isolated occurrence, the University recognizes the importance of maintaining complete and readily accessible documentation to support all federal expenditures in accordance with institutional policy and federal compliance requirements. The University will reinforce documentation and record retention requirements with all relevant personnel, including finance staff, grant administrators, and principal investigators. Additionally, management will implement enhanced controls to ensure that all required supporting documentation is properly maintained and centrally accessible. This will include transitioning toward a more standardized and, where feasible, electronic document management process to reduce the risk of missing records.Furthermore, periodic monitoring procedures will be established, including routine reviews of disbursement files to confirm the presence of required supporting documentation. Any identified deficiencies will be promptly addressed, and corrective actions will be taken to prevent recurrence.
2025-002: Missing Supporting Documentation Action Taken/Planned: Management acknowledges the instance identified in which supporting documentation for a federal award disbursement could not be located at the time of audit. While this appears to be an isolated occurrence, the University recognizes the importance of maintaining complete and readily accessible documentation to support all federal expenditures in accordance with institutional policy and federal compliance requirements. The University will reinforce documentation and record retention requirements with all relevant personnel, including finance staff, grant administrators, and principal investigators. Additionally, management will implement enhanced controls to ensure that all required supporting documentation is properly maintained and centrally accessible. This will include transitioning toward a more standardized and, where feasible, electronic document management process to reduce the risk of missing records. Furthermore, periodic monitoring procedures will be established, including routine reviews of disbursement files to confirm the presence of required supporting documentation. Any identified deficiencies will be promptly addressed, and corrective actions will be taken to prevent recurrence. Anticipated Completion Date/Date Completed: This will be implemented immediately with an anticipated completion date of June 30, 2026
Item No. 2025-002 – Missing Supporting Documentation Applicable to: All Federal Awards, including Higher Education Student Aid (ALN 84.031) and Research & Development (ALN 12.351) Criteria University policy requires that vendor invoices be maintained as supporting documentation for all federal award expenditures. Such documentation must be submitted and retained in accordance with established procedures. Condition Testing identified one instance in which the supporting vendor invoice for a disbursement could not be located or provided for audit.Cause The University did not retain required supporting documentation, indicating a lapse in record retention controls. Effect The absence of supporting documentation results in noncompliance with internal control requirements and increases the risk that unsupported or unallowable costs may be charged to federal programs. Questioned Costs None. Recommendation Management should reinforce compliance with documentation and record retention policies, ensuring that all required support is properly maintained and readily accessible. Periodic monitoring should be implemented to promote sustained compliance. Views of Responsible Officials Management concurs with the finding. Management acknowledges the instance identified in which supporting documentation for a federal award disbursement could not be located at the time of audit. While this appears to be an isolated occurrence, the University recognizes the importance of maintaining complete and readily accessible documentation to support all federal expenditures in accordance with institutional policy and federal compliance requirements. The University will reinforce documentation and record retention requirements with all relevant personnel, including finance staff, grant administrators, and principal investigators. Additionally, management will implement enhanced controls to ensure that all required supporting documentation is properly maintained and centrally accessible. This will include transitioning toward a more standardized and, where feasible, electronic document management process to reduce the risk of missing records.Furthermore, periodic monitoring procedures will be established, including routine reviews of disbursement files to confirm the presence of required supporting documentation. Any identified deficiencies will be promptly addressed, and corrective actions will be taken to prevent recurrence.
Show full finding ▾Hide full finding ▴Item No. 2025-002 – Missing Supporting Documentation Applicable to: All Federal Awards, including Higher Education Student Aid (ALN 84.031) and Research & Development (ALN 12.351) Criteria University policy requires that vendor invoices be maintained as supporting documentation for all federal award expenditures. Such documentation must be submitted and retained in accordance with established procedures. Condition Testing identified one instance in which the supporting vendor invoice for a disbursement could not be located or provided for audit.Cause The University did not retain required supporting documentation, indicating a lapse in record retention controls. Effect The absence of supporting documentation results in noncompliance with internal control requirements and increases the risk that unsupported or unallowable costs may be charged to federal programs. Questioned Costs None. Recommendation Management should reinforce compliance with documentation and record retention policies, ensuring that all required support is properly maintained and readily accessible. Periodic monitoring should be implemented to promote sustained compliance. Views of Responsible Officials Management concurs with the finding. Management acknowledges the instance identified in which supporting documentation for a federal award disbursement could not be located at the time of audit. While this appears to be an isolated occurrence, the University recognizes the importance of maintaining complete and readily accessible documentation to support all federal expenditures in accordance with institutional policy and federal compliance requirements. The University will reinforce documentation and record retention requirements with all relevant personnel, including finance staff, grant administrators, and principal investigators. Additionally, management will implement enhanced controls to ensure that all required supporting documentation is properly maintained and centrally accessible. This will include transitioning toward a more standardized and, where feasible, electronic document management process to reduce the risk of missing records.Furthermore, periodic monitoring procedures will be established, including routine reviews of disbursement files to confirm the presence of required supporting documentation. Any identified deficiencies will be promptly addressed, and corrective actions will be taken to prevent recurrence.
2025-002: Missing Supporting Documentation Action Taken/Planned: Management acknowledges the instance identified in which supporting documentation for a federal award disbursement could not be located at the time of audit. While this appears to be an isolated occurrence, the University recognizes the importance of maintaining complete and readily accessible documentation to support all federal expenditures in accordance with institutional policy and federal compliance requirements. The University will reinforce documentation and record retention requirements with all relevant personnel, including finance staff, grant administrators, and principal investigators. Additionally, management will implement enhanced controls to ensure that all required supporting documentation is properly maintained and centrally accessible. This will include transitioning toward a more standardized and, where feasible, electronic document management process to reduce the risk of missing records. Furthermore, periodic monitoring procedures will be established, including routine reviews of disbursement files to confirm the presence of required supporting documentation. Any identified deficiencies will be promptly addressed, and corrective actions will be taken to prevent recurrence. Anticipated Completion Date/Date Completed: This will be implemented immediately with an anticipated completion date of June 30, 2026
Item No. 2025-003 – Period of Performance Compliance Applicable to: Research & Development (ALN 47.076) Criteria In accordance with the White House Compliance Supplement, allowable costs must be incurred within the established period of performance unless otherwise authorized. Costs incurred outside the grant period must be explicitly permitted under the terms of the award. Condition Testing identified four instances in which disbursements were made after the award’s estimated end date. Cause The University did not process or draw down funds in a timely manner upon completion of project activities. Effect Delayed disbursement of funds results in noncompliance with federal requirements governing the period of performance. Questioned Costs None.Recommendation Management should strengthen controls to ensure timely processing and drawdown of funds within the applicable grant period. Ongoing monitoring procedures should be implemented to ensure compliance with federal requirements. Views of Responsible Officials Management concurs with the finding. Management acknowledges the instances identified in which disbursements were processed after the award's period of performance. While no questioned costs were noted, the University recognizes that timely processing of expenditures and drawdowns is critical to ensuring compliance with federal requirements governing grant periods. To Strengthening Grant Closeout Procedures management will establish a formal grant closeout timeline to begin 90 days prior to the award end date, require principal investigators (PIs) and grant administrators to review all outstanding obligations and ensure timely submission of final expenses and implement a standardized closeout checklist to confirm all costs are recorded within the allowable period To Enhanced Monitoring of Grant Periods management will develop and maintain a centralized tracking system for all federal awards, including start and end dates, generate monthly reports identifying grants nearing expiration (within 90,60, and 30 days) and distribute reports to PIs, Grants Accounting, and Finance leadership for proactive management. For timely processing and drawdown controls management will require all invoices and expenditures to be submitted within a defined timeframe (e.g., within 30 days of service or project completion), establish internal deadlines for processing disbursements and drawdowns prior to the grant end date and implement a review step within Grants Accounting to verify that expenses fall within the period of performance before payment is released. The grants department will conduct mandatory training for PIs, grant managers, and finance staff on period of performance requirements and federal compliance expectations and reinforce accountability for timely submission and processing of expenditures Management will also put in place for any costs identified outside the period of performance will require, documented justification, review and approval by the Director of Grants Accounting and CFO, and verification of allowability under award terms or sponsor approval, if applicable.
Show full finding ▾Hide full finding ▴Item No. 2025-003 – Period of Performance Compliance Applicable to: Research & Development (ALN 47.076) Criteria In accordance with the White House Compliance Supplement, allowable costs must be incurred within the established period of performance unless otherwise authorized. Costs incurred outside the grant period must be explicitly permitted under the terms of the award. Condition Testing identified four instances in which disbursements were made after the award’s estimated end date. Cause The University did not process or draw down funds in a timely manner upon completion of project activities. Effect Delayed disbursement of funds results in noncompliance with federal requirements governing the period of performance. Questioned Costs None.Recommendation Management should strengthen controls to ensure timely processing and drawdown of funds within the applicable grant period. Ongoing monitoring procedures should be implemented to ensure compliance with federal requirements. Views of Responsible Officials Management concurs with the finding. Management acknowledges the instances identified in which disbursements were processed after the award's period of performance. While no questioned costs were noted, the University recognizes that timely processing of expenditures and drawdowns is critical to ensuring compliance with federal requirements governing grant periods. To Strengthening Grant Closeout Procedures management will establish a formal grant closeout timeline to begin 90 days prior to the award end date, require principal investigators (PIs) and grant administrators to review all outstanding obligations and ensure timely submission of final expenses and implement a standardized closeout checklist to confirm all costs are recorded within the allowable period To Enhanced Monitoring of Grant Periods management will develop and maintain a centralized tracking system for all federal awards, including start and end dates, generate monthly reports identifying grants nearing expiration (within 90,60, and 30 days) and distribute reports to PIs, Grants Accounting, and Finance leadership for proactive management. For timely processing and drawdown controls management will require all invoices and expenditures to be submitted within a defined timeframe (e.g., within 30 days of service or project completion), establish internal deadlines for processing disbursements and drawdowns prior to the grant end date and implement a review step within Grants Accounting to verify that expenses fall within the period of performance before payment is released. The grants department will conduct mandatory training for PIs, grant managers, and finance staff on period of performance requirements and federal compliance expectations and reinforce accountability for timely submission and processing of expenditures Management will also put in place for any costs identified outside the period of performance will require, documented justification, review and approval by the Director of Grants Accounting and CFO, and verification of allowability under award terms or sponsor approval, if applicable.
2025-003: Period of Performance Compliance Action Taken/Planned: Management acknowledges the instances identified in which disbursements were processed after the award's period of performance. While no questioned costs were noted, the University recognizes that timely processing of expenditures and drawdowns is critical to ensuring compliance with federal requirements governing grant periods. To Strengthening Grant Closeout Procedures management will establish a formal grant closeout timeline to begin 90 days prior to the award end date, require principal investigators (PIs) and grant administrators to review all outstanding obligations and ensure timely submission of final expenses and implement a standardized closeout checklist to confirm all costs are recorded within the allowable period To Enhanced Monitoring of Grant Periods management will develop and maintain a centralized tracking system for all federal awards, including start and end dates, generate monthly reports identifying grants nearing expiration (within 90, 60, and 30 days) and distribute reports to Pis, Grants Accounting, and Finance leadership for proactive management. For timely processing and drawdown controls management will require all invoices and expenditures to be submitted within a defined timeframe (e.g., within 30 days of service or project completion), establish internal deadlines for processing disbursements and drawdowns prior to the grant end date and implement a review step within Grants Accounting to verify that expenses fall within the period of performance before payment is released. The grants department will conduct mandatory training for PIs, grant managers, and finance staff on period of performance requirements and federal compliance expectations and reinforce accountability for timely submission and processing of expenditures Management will also put in place for any costs identified outside the period of performance will require, documented justification, review and approval by the Director of Grants Accounting and CFO, and verification of allowability under award terms or sponsor approval, if applicable. Anticipated Completion Date/Date Completed: This will be implemented immediately with an anticipated completion date of June 30, 2026
Item No. 2025-003 – Period of Performance Compliance Applicable to: Research & Development (ALN 47.076) Criteria In accordance with the White House Compliance Supplement, allowable costs must be incurred within the established period of performance unless otherwise authorized. Costs incurred outside the grant period must be explicitly permitted under the terms of the award. Condition Testing identified four instances in which disbursements were made after the award’s estimated end date. Cause The University did not process or draw down funds in a timely manner upon completion of project activities. Effect Delayed disbursement of funds results in noncompliance with federal requirements governing the period of performance. Questioned Costs None.Recommendation Management should strengthen controls to ensure timely processing and drawdown of funds within the applicable grant period. Ongoing monitoring procedures should be implemented to ensure compliance with federal requirements. Views of Responsible Officials Management concurs with the finding. Management acknowledges the instances identified in which disbursements were processed after the award's period of performance. While no questioned costs were noted, the University recognizes that timely processing of expenditures and drawdowns is critical to ensuring compliance with federal requirements governing grant periods. To Strengthening Grant Closeout Procedures management will establish a formal grant closeout timeline to begin 90 days prior to the award end date, require principal investigators (PIs) and grant administrators to review all outstanding obligations and ensure timely submission of final expenses and implement a standardized closeout checklist to confirm all costs are recorded within the allowable period To Enhanced Monitoring of Grant Periods management will develop and maintain a centralized tracking system for all federal awards, including start and end dates, generate monthly reports identifying grants nearing expiration (within 90,60, and 30 days) and distribute reports to PIs, Grants Accounting, and Finance leadership for proactive management. For timely processing and drawdown controls management will require all invoices and expenditures to be submitted within a defined timeframe (e.g., within 30 days of service or project completion), establish internal deadlines for processing disbursements and drawdowns prior to the grant end date and implement a review step within Grants Accounting to verify that expenses fall within the period of performance before payment is released. The grants department will conduct mandatory training for PIs, grant managers, and finance staff on period of performance requirements and federal compliance expectations and reinforce accountability for timely submission and processing of expenditures Management will also put in place for any costs identified outside the period of performance will require, documented justification, review and approval by the Director of Grants Accounting and CFO, and verification of allowability under award terms or sponsor approval, if applicable.
Show full finding ▾Hide full finding ▴Item No. 2025-003 – Period of Performance Compliance Applicable to: Research & Development (ALN 47.076) Criteria In accordance with the White House Compliance Supplement, allowable costs must be incurred within the established period of performance unless otherwise authorized. Costs incurred outside the grant period must be explicitly permitted under the terms of the award. Condition Testing identified four instances in which disbursements were made after the award’s estimated end date. Cause The University did not process or draw down funds in a timely manner upon completion of project activities. Effect Delayed disbursement of funds results in noncompliance with federal requirements governing the period of performance. Questioned Costs None.Recommendation Management should strengthen controls to ensure timely processing and drawdown of funds within the applicable grant period. Ongoing monitoring procedures should be implemented to ensure compliance with federal requirements. Views of Responsible Officials Management concurs with the finding. Management acknowledges the instances identified in which disbursements were processed after the award's period of performance. While no questioned costs were noted, the University recognizes that timely processing of expenditures and drawdowns is critical to ensuring compliance with federal requirements governing grant periods. To Strengthening Grant Closeout Procedures management will establish a formal grant closeout timeline to begin 90 days prior to the award end date, require principal investigators (PIs) and grant administrators to review all outstanding obligations and ensure timely submission of final expenses and implement a standardized closeout checklist to confirm all costs are recorded within the allowable period To Enhanced Monitoring of Grant Periods management will develop and maintain a centralized tracking system for all federal awards, including start and end dates, generate monthly reports identifying grants nearing expiration (within 90,60, and 30 days) and distribute reports to PIs, Grants Accounting, and Finance leadership for proactive management. For timely processing and drawdown controls management will require all invoices and expenditures to be submitted within a defined timeframe (e.g., within 30 days of service or project completion), establish internal deadlines for processing disbursements and drawdowns prior to the grant end date and implement a review step within Grants Accounting to verify that expenses fall within the period of performance before payment is released. The grants department will conduct mandatory training for PIs, grant managers, and finance staff on period of performance requirements and federal compliance expectations and reinforce accountability for timely submission and processing of expenditures Management will also put in place for any costs identified outside the period of performance will require, documented justification, review and approval by the Director of Grants Accounting and CFO, and verification of allowability under award terms or sponsor approval, if applicable.
2025-003: Period of Performance Compliance Action Taken/Planned: Management acknowledges the instances identified in which disbursements were processed after the award's period of performance. While no questioned costs were noted, the University recognizes that timely processing of expenditures and drawdowns is critical to ensuring compliance with federal requirements governing grant periods. To Strengthening Grant Closeout Procedures management will establish a formal grant closeout timeline to begin 90 days prior to the award end date, require principal investigators (PIs) and grant administrators to review all outstanding obligations and ensure timely submission of final expenses and implement a standardized closeout checklist to confirm all costs are recorded within the allowable period To Enhanced Monitoring of Grant Periods management will develop and maintain a centralized tracking system for all federal awards, including start and end dates, generate monthly reports identifying grants nearing expiration (within 90, 60, and 30 days) and distribute reports to Pis, Grants Accounting, and Finance leadership for proactive management. For timely processing and drawdown controls management will require all invoices and expenditures to be submitted within a defined timeframe (e.g., within 30 days of service or project completion), establish internal deadlines for processing disbursements and drawdowns prior to the grant end date and implement a review step within Grants Accounting to verify that expenses fall within the period of performance before payment is released. The grants department will conduct mandatory training for PIs, grant managers, and finance staff on period of performance requirements and federal compliance expectations and reinforce accountability for timely submission and processing of expenditures Management will also put in place for any costs identified outside the period of performance will require, documented justification, review and approval by the Director of Grants Accounting and CFO, and verification of allowability under award terms or sponsor approval, if applicable. Anticipated Completion Date/Date Completed: This will be implemented immediately with an anticipated completion date of June 30, 2026
FAC accepted this audit on July 23, 2026 — management decision was due January 23, 2027.
Item No. 2025-001 – Internal Controls Over Disbursement Approvals Applicable to: All Federal Awards, including Higher Education Student Aid (ALN 84.031) and Research & Development (ALN 47.076, 12.630, 93.859) Criteria The University’s Federal Award Procedures require that all Requests for Purchase be reviewed and approved by multiple levels of management prior to the disbursement of federal funds. Condition During testing of disbursements charged to federal programs, fourteen instances were identified in which required approvals were either incomplete or not documented. Specifically, certain transactions contained only a single approval or lacked evidence of approval entirely. Cause These exceptions appear to result from insufficient oversight and inconsistent adherence to established approval procedures related to federal expenditures. Effect The lack of required approvals constitutes noncompliance with the University’s internal control policies and increases the risk of unauthorized or unallowable expenditures. Questioned Costs None. Recommendation Management should enhance oversight of federal award disbursements to ensure compliance with established approval protocols. This includes reinforcing procedural expectations with relevant personnel and implementing periodic monitoring to ensure controls are consistently applied.Views of Responsible Officials Management concurs with the finding. The University acknowledges the control deficiencies identified related to disbursement approval documentation for federal awards. While policies requiring multi-level approvals are formally established, management recognizes that consistent execution and documentation of these controls were not fully adhered to in all instances. Management will formally re-communicate federal disbursement approval requirements to all relevant personnel, including principal investigators, department heads, and finance staff. This will include mandatory training sessions on federal compliance and approval protocols and distribution of updated written procedures outlining required approval levels and documentation standards. To reduce reliance on manual processes, the University will configure the financial system/workflow to require multiple levels of electronic approval prior to payment processing and restrict disbursement processing until all required approvals are completed and documented within the system. Management will implement ongoing monitoring procedures to ensure compliance, including monthly reviews of a sample of federal disbursements by the Controller's Office or Grants Accounting, quarterly compliance reporting to the CFO and senior leadership, and documentation of review results and corrective follow-up actions.
Show full finding ▾Hide full finding ▴Item No. 2025-001 – Internal Controls Over Disbursement Approvals Applicable to: All Federal Awards, including Higher Education Student Aid (ALN 84.031) and Research & Development (ALN 47.076, 12.630, 93.859) Criteria The University’s Federal Award Procedures require that all Requests for Purchase be reviewed and approved by multiple levels of management prior to the disbursement of federal funds. Condition During testing of disbursements charged to federal programs, fourteen instances were identified in which required approvals were either incomplete or not documented. Specifically, certain transactions contained only a single approval or lacked evidence of approval entirely. Cause These exceptions appear to result from insufficient oversight and inconsistent adherence to established approval procedures related to federal expenditures. Effect The lack of required approvals constitutes noncompliance with the University’s internal control policies and increases the risk of unauthorized or unallowable expenditures. Questioned Costs None. Recommendation Management should enhance oversight of federal award disbursements to ensure compliance with established approval protocols. This includes reinforcing procedural expectations with relevant personnel and implementing periodic monitoring to ensure controls are consistently applied.Views of Responsible Officials Management concurs with the finding. The University acknowledges the control deficiencies identified related to disbursement approval documentation for federal awards. While policies requiring multi-level approvals are formally established, management recognizes that consistent execution and documentation of these controls were not fully adhered to in all instances. Management will formally re-communicate federal disbursement approval requirements to all relevant personnel, including principal investigators, department heads, and finance staff. This will include mandatory training sessions on federal compliance and approval protocols and distribution of updated written procedures outlining required approval levels and documentation standards. To reduce reliance on manual processes, the University will configure the financial system/workflow to require multiple levels of electronic approval prior to payment processing and restrict disbursement processing until all required approvals are completed and documented within the system. Management will implement ongoing monitoring procedures to ensure compliance, including monthly reviews of a sample of federal disbursements by the Controller's Office or Grants Accounting, quarterly compliance reporting to the CFO and senior leadership, and documentation of review results and corrective follow-up actions.
2025-001: Internal Controls Over Disbursement Approvals Action Taken/Planned: The University acknowledges the control deficiencies identified related to disbursement approval documentation for federal awards. While policies requiring multi-level approvals are formally established, management recognizes that consistent execution and documentation of these controls were not fully adhered to in all instances. Management will formally re-communicate federal disbursement approval requirements to all relevant personnel, i ncluding principal investigators, department heads, and finance staff. This will include mandatory training sessions on federal compliance and approval protocols and distribution of updated written procedures outlining required approval l evels and documentation standards. To reduce reliance on manual processes, the University will configure the financial system/workilow to require multiple l evels of electronic approval prior to payment processing and restrict disbursement processing until all required a pprovals are completed and documented within the system. Management will implement ongoing monitoring procedures to ensure compliance, including monthly reviews of a sample of federal disbursements by the Controller's Office or Grants Accounting, quarterly compliance reporting to the CFO and senior leadership, and documentation of review results and corrective follow-up actions. Anticipated Completion Date/Date Completed: This will be implemented immediately with an anticipated completion date of June 30, 2026
Item No. 2025-001 – Internal Controls Over Disbursement Approvals Applicable to: All Federal Awards, including Higher Education Student Aid (ALN 84.031) and Research & Development (ALN 47.076, 12.630, 93.859) Criteria The University’s Federal Award Procedures require that all Requests for Purchase be reviewed and approved by multiple levels of management prior to the disbursement of federal funds. Condition During testing of disbursements charged to federal programs, fourteen instances were identified in which required approvals were either incomplete or not documented. Specifically, certain transactions contained only a single approval or lacked evidence of approval entirely. Cause These exceptions appear to result from insufficient oversight and inconsistent adherence to established approval procedures related to federal expenditures. Effect The lack of required approvals constitutes noncompliance with the University’s internal control policies and increases the risk of unauthorized or unallowable expenditures. Questioned Costs None. Recommendation Management should enhance oversight of federal award disbursements to ensure compliance with established approval protocols. This includes reinforcing procedural expectations with relevant personnel and implementing periodic monitoring to ensure controls are consistently applied.Views of Responsible Officials Management concurs with the finding. The University acknowledges the control deficiencies identified related to disbursement approval documentation for federal awards. While policies requiring multi-level approvals are formally established, management recognizes that consistent execution and documentation of these controls were not fully adhered to in all instances. Management will formally re-communicate federal disbursement approval requirements to all relevant personnel, including principal investigators, department heads, and finance staff. This will include mandatory training sessions on federal compliance and approval protocols and distribution of updated written procedures outlining required approval levels and documentation standards. To reduce reliance on manual processes, the University will configure the financial system/workflow to require multiple levels of electronic approval prior to payment processing and restrict disbursement processing until all required approvals are completed and documented within the system. Management will implement ongoing monitoring procedures to ensure compliance, including monthly reviews of a sample of federal disbursements by the Controller's Office or Grants Accounting, quarterly compliance reporting to the CFO and senior leadership, and documentation of review results and corrective follow-up actions.
Show full finding ▾Hide full finding ▴Item No. 2025-001 – Internal Controls Over Disbursement Approvals Applicable to: All Federal Awards, including Higher Education Student Aid (ALN 84.031) and Research & Development (ALN 47.076, 12.630, 93.859) Criteria The University’s Federal Award Procedures require that all Requests for Purchase be reviewed and approved by multiple levels of management prior to the disbursement of federal funds. Condition During testing of disbursements charged to federal programs, fourteen instances were identified in which required approvals were either incomplete or not documented. Specifically, certain transactions contained only a single approval or lacked evidence of approval entirely. Cause These exceptions appear to result from insufficient oversight and inconsistent adherence to established approval procedures related to federal expenditures. Effect The lack of required approvals constitutes noncompliance with the University’s internal control policies and increases the risk of unauthorized or unallowable expenditures. Questioned Costs None. Recommendation Management should enhance oversight of federal award disbursements to ensure compliance with established approval protocols. This includes reinforcing procedural expectations with relevant personnel and implementing periodic monitoring to ensure controls are consistently applied.Views of Responsible Officials Management concurs with the finding. The University acknowledges the control deficiencies identified related to disbursement approval documentation for federal awards. While policies requiring multi-level approvals are formally established, management recognizes that consistent execution and documentation of these controls were not fully adhered to in all instances. Management will formally re-communicate federal disbursement approval requirements to all relevant personnel, including principal investigators, department heads, and finance staff. This will include mandatory training sessions on federal compliance and approval protocols and distribution of updated written procedures outlining required approval levels and documentation standards. To reduce reliance on manual processes, the University will configure the financial system/workflow to require multiple levels of electronic approval prior to payment processing and restrict disbursement processing until all required approvals are completed and documented within the system. Management will implement ongoing monitoring procedures to ensure compliance, including monthly reviews of a sample of federal disbursements by the Controller's Office or Grants Accounting, quarterly compliance reporting to the CFO and senior leadership, and documentation of review results and corrective follow-up actions.
2025-001: Internal Controls Over Disbursement Approvals Action Taken/Planned: The University acknowledges the control deficiencies identified related to disbursement approval documentation for federal awards. While policies requiring multi-level approvals are formally established, management recognizes that consistent execution and documentation of these controls were not fully adhered to in all instances. Management will formally re-communicate federal disbursement approval requirements to all relevant personnel, i ncluding principal investigators, department heads, and finance staff. This will include mandatory training sessions on federal compliance and approval protocols and distribution of updated written procedures outlining required approval l evels and documentation standards. To reduce reliance on manual processes, the University will configure the financial system/workilow to require multiple l evels of electronic approval prior to payment processing and restrict disbursement processing until all required a pprovals are completed and documented within the system. Management will implement ongoing monitoring procedures to ensure compliance, including monthly reviews of a sample of federal disbursements by the Controller's Office or Grants Accounting, quarterly compliance reporting to the CFO and senior leadership, and documentation of review results and corrective follow-up actions. Anticipated Completion Date/Date Completed: This will be implemented immediately with an anticipated completion date of June 30, 2026
Item No. 2025-002 – Missing Supporting Documentation Applicable to: All Federal Awards, including Higher Education Student Aid (ALN 84.031) and Research & Development (ALN 12.351) Criteria University policy requires that vendor invoices be maintained as supporting documentation for all federal award expenditures. Such documentation must be submitted and retained in accordance with established procedures. Condition Testing identified one instance in which the supporting vendor invoice for a disbursement could not be located or provided for audit.Cause The University did not retain required supporting documentation, indicating a lapse in record retention controls. Effect The absence of supporting documentation results in noncompliance with internal control requirements and increases the risk that unsupported or unallowable costs may be charged to federal programs. Questioned Costs None. Recommendation Management should reinforce compliance with documentation and record retention policies, ensuring that all required support is properly maintained and readily accessible. Periodic monitoring should be implemented to promote sustained compliance. Views of Responsible Officials Management concurs with the finding. Management acknowledges the instance identified in which supporting documentation for a federal award disbursement could not be located at the time of audit. While this appears to be an isolated occurrence, the University recognizes the importance of maintaining complete and readily accessible documentation to support all federal expenditures in accordance with institutional policy and federal compliance requirements. The University will reinforce documentation and record retention requirements with all relevant personnel, including finance staff, grant administrators, and principal investigators. Additionally, management will implement enhanced controls to ensure that all required supporting documentation is properly maintained and centrally accessible. This will include transitioning toward a more standardized and, where feasible, electronic document management process to reduce the risk of missing records.Furthermore, periodic monitoring procedures will be established, including routine reviews of disbursement files to confirm the presence of required supporting documentation. Any identified deficiencies will be promptly addressed, and corrective actions will be taken to prevent recurrence.
Show full finding ▾Hide full finding ▴Item No. 2025-002 – Missing Supporting Documentation Applicable to: All Federal Awards, including Higher Education Student Aid (ALN 84.031) and Research & Development (ALN 12.351) Criteria University policy requires that vendor invoices be maintained as supporting documentation for all federal award expenditures. Such documentation must be submitted and retained in accordance with established procedures. Condition Testing identified one instance in which the supporting vendor invoice for a disbursement could not be located or provided for audit.Cause The University did not retain required supporting documentation, indicating a lapse in record retention controls. Effect The absence of supporting documentation results in noncompliance with internal control requirements and increases the risk that unsupported or unallowable costs may be charged to federal programs. Questioned Costs None. Recommendation Management should reinforce compliance with documentation and record retention policies, ensuring that all required support is properly maintained and readily accessible. Periodic monitoring should be implemented to promote sustained compliance. Views of Responsible Officials Management concurs with the finding. Management acknowledges the instance identified in which supporting documentation for a federal award disbursement could not be located at the time of audit. While this appears to be an isolated occurrence, the University recognizes the importance of maintaining complete and readily accessible documentation to support all federal expenditures in accordance with institutional policy and federal compliance requirements. The University will reinforce documentation and record retention requirements with all relevant personnel, including finance staff, grant administrators, and principal investigators. Additionally, management will implement enhanced controls to ensure that all required supporting documentation is properly maintained and centrally accessible. This will include transitioning toward a more standardized and, where feasible, electronic document management process to reduce the risk of missing records.Furthermore, periodic monitoring procedures will be established, including routine reviews of disbursement files to confirm the presence of required supporting documentation. Any identified deficiencies will be promptly addressed, and corrective actions will be taken to prevent recurrence.
2025-002: Missing Supporting Documentation Action Taken/Planned: Management acknowledges the instance identified in which supporting documentation for a federal award disbursement could not be located at the time of audit. While this appears to be an isolated occurrence, the University recognizes the importance of maintaining complete and readily accessible documentation to support all federal expenditures in accordance with institutional policy and federal compliance requirements. The University will reinforce documentation and record retention requirements with all relevant personnel, including finance staff, grant administrators, and principal investigators. Additionally, management will implement enhanced controls to ensure that all required supporting documentation is properly maintained and centrally accessible. This will include transitioning toward a more standardized and, where feasible, electronic document management process to reduce the risk of missing records. Furthermore, periodic monitoring procedures will be established, including routine reviews of disbursement files to confirm the presence of required supporting documentation. Any identified deficiencies will be promptly addressed, and corrective actions will be taken to prevent recurrence. Anticipated Completion Date/Date Completed: This will be implemented immediately with an anticipated completion date of June 30, 2026
Item No. 2025-002 – Missing Supporting Documentation Applicable to: All Federal Awards, including Higher Education Student Aid (ALN 84.031) and Research & Development (ALN 12.351) Criteria University policy requires that vendor invoices be maintained as supporting documentation for all federal award expenditures. Such documentation must be submitted and retained in accordance with established procedures. Condition Testing identified one instance in which the supporting vendor invoice for a disbursement could not be located or provided for audit.Cause The University did not retain required supporting documentation, indicating a lapse in record retention controls. Effect The absence of supporting documentation results in noncompliance with internal control requirements and increases the risk that unsupported or unallowable costs may be charged to federal programs. Questioned Costs None. Recommendation Management should reinforce compliance with documentation and record retention policies, ensuring that all required support is properly maintained and readily accessible. Periodic monitoring should be implemented to promote sustained compliance. Views of Responsible Officials Management concurs with the finding. Management acknowledges the instance identified in which supporting documentation for a federal award disbursement could not be located at the time of audit. While this appears to be an isolated occurrence, the University recognizes the importance of maintaining complete and readily accessible documentation to support all federal expenditures in accordance with institutional policy and federal compliance requirements. The University will reinforce documentation and record retention requirements with all relevant personnel, including finance staff, grant administrators, and principal investigators. Additionally, management will implement enhanced controls to ensure that all required supporting documentation is properly maintained and centrally accessible. This will include transitioning toward a more standardized and, where feasible, electronic document management process to reduce the risk of missing records.Furthermore, periodic monitoring procedures will be established, including routine reviews of disbursement files to confirm the presence of required supporting documentation. Any identified deficiencies will be promptly addressed, and corrective actions will be taken to prevent recurrence.
Show full finding ▾Hide full finding ▴Item No. 2025-002 – Missing Supporting Documentation Applicable to: All Federal Awards, including Higher Education Student Aid (ALN 84.031) and Research & Development (ALN 12.351) Criteria University policy requires that vendor invoices be maintained as supporting documentation for all federal award expenditures. Such documentation must be submitted and retained in accordance with established procedures. Condition Testing identified one instance in which the supporting vendor invoice for a disbursement could not be located or provided for audit.Cause The University did not retain required supporting documentation, indicating a lapse in record retention controls. Effect The absence of supporting documentation results in noncompliance with internal control requirements and increases the risk that unsupported or unallowable costs may be charged to federal programs. Questioned Costs None. Recommendation Management should reinforce compliance with documentation and record retention policies, ensuring that all required support is properly maintained and readily accessible. Periodic monitoring should be implemented to promote sustained compliance. Views of Responsible Officials Management concurs with the finding. Management acknowledges the instance identified in which supporting documentation for a federal award disbursement could not be located at the time of audit. While this appears to be an isolated occurrence, the University recognizes the importance of maintaining complete and readily accessible documentation to support all federal expenditures in accordance with institutional policy and federal compliance requirements. The University will reinforce documentation and record retention requirements with all relevant personnel, including finance staff, grant administrators, and principal investigators. Additionally, management will implement enhanced controls to ensure that all required supporting documentation is properly maintained and centrally accessible. This will include transitioning toward a more standardized and, where feasible, electronic document management process to reduce the risk of missing records.Furthermore, periodic monitoring procedures will be established, including routine reviews of disbursement files to confirm the presence of required supporting documentation. Any identified deficiencies will be promptly addressed, and corrective actions will be taken to prevent recurrence.
2025-002: Missing Supporting Documentation Action Taken/Planned: Management acknowledges the instance identified in which supporting documentation for a federal award disbursement could not be located at the time of audit. While this appears to be an isolated occurrence, the University recognizes the importance of maintaining complete and readily accessible documentation to support all federal expenditures in accordance with institutional policy and federal compliance requirements. The University will reinforce documentation and record retention requirements with all relevant personnel, including finance staff, grant administrators, and principal investigators. Additionally, management will implement enhanced controls to ensure that all required supporting documentation is properly maintained and centrally accessible. This will include transitioning toward a more standardized and, where feasible, electronic document management process to reduce the risk of missing records. Furthermore, periodic monitoring procedures will be established, including routine reviews of disbursement files to confirm the presence of required supporting documentation. Any identified deficiencies will be promptly addressed, and corrective actions will be taken to prevent recurrence. Anticipated Completion Date/Date Completed: This will be implemented immediately with an anticipated completion date of June 30, 2026
Item No. 2025-003 – Period of Performance Compliance Applicable to: Research & Development (ALN 47.076) Criteria In accordance with the White House Compliance Supplement, allowable costs must be incurred within the established period of performance unless otherwise authorized. Costs incurred outside the grant period must be explicitly permitted under the terms of the award. Condition Testing identified four instances in which disbursements were made after the award’s estimated end date. Cause The University did not process or draw down funds in a timely manner upon completion of project activities. Effect Delayed disbursement of funds results in noncompliance with federal requirements governing the period of performance. Questioned Costs None.Recommendation Management should strengthen controls to ensure timely processing and drawdown of funds within the applicable grant period. Ongoing monitoring procedures should be implemented to ensure compliance with federal requirements. Views of Responsible Officials Management concurs with the finding. Management acknowledges the instances identified in which disbursements were processed after the award's period of performance. While no questioned costs were noted, the University recognizes that timely processing of expenditures and drawdowns is critical to ensuring compliance with federal requirements governing grant periods. To Strengthening Grant Closeout Procedures management will establish a formal grant closeout timeline to begin 90 days prior to the award end date, require principal investigators (PIs) and grant administrators to review all outstanding obligations and ensure timely submission of final expenses and implement a standardized closeout checklist to confirm all costs are recorded within the allowable period To Enhanced Monitoring of Grant Periods management will develop and maintain a centralized tracking system for all federal awards, including start and end dates, generate monthly reports identifying grants nearing expiration (within 90,60, and 30 days) and distribute reports to PIs, Grants Accounting, and Finance leadership for proactive management. For timely processing and drawdown controls management will require all invoices and expenditures to be submitted within a defined timeframe (e.g., within 30 days of service or project completion), establish internal deadlines for processing disbursements and drawdowns prior to the grant end date and implement a review step within Grants Accounting to verify that expenses fall within the period of performance before payment is released. The grants department will conduct mandatory training for PIs, grant managers, and finance staff on period of performance requirements and federal compliance expectations and reinforce accountability for timely submission and processing of expenditures Management will also put in place for any costs identified outside the period of performance will require, documented justification, review and approval by the Director of Grants Accounting and CFO, and verification of allowability under award terms or sponsor approval, if applicable.
Show full finding ▾Hide full finding ▴Item No. 2025-003 – Period of Performance Compliance Applicable to: Research & Development (ALN 47.076) Criteria In accordance with the White House Compliance Supplement, allowable costs must be incurred within the established period of performance unless otherwise authorized. Costs incurred outside the grant period must be explicitly permitted under the terms of the award. Condition Testing identified four instances in which disbursements were made after the award’s estimated end date. Cause The University did not process or draw down funds in a timely manner upon completion of project activities. Effect Delayed disbursement of funds results in noncompliance with federal requirements governing the period of performance. Questioned Costs None.Recommendation Management should strengthen controls to ensure timely processing and drawdown of funds within the applicable grant period. Ongoing monitoring procedures should be implemented to ensure compliance with federal requirements. Views of Responsible Officials Management concurs with the finding. Management acknowledges the instances identified in which disbursements were processed after the award's period of performance. While no questioned costs were noted, the University recognizes that timely processing of expenditures and drawdowns is critical to ensuring compliance with federal requirements governing grant periods. To Strengthening Grant Closeout Procedures management will establish a formal grant closeout timeline to begin 90 days prior to the award end date, require principal investigators (PIs) and grant administrators to review all outstanding obligations and ensure timely submission of final expenses and implement a standardized closeout checklist to confirm all costs are recorded within the allowable period To Enhanced Monitoring of Grant Periods management will develop and maintain a centralized tracking system for all federal awards, including start and end dates, generate monthly reports identifying grants nearing expiration (within 90,60, and 30 days) and distribute reports to PIs, Grants Accounting, and Finance leadership for proactive management. For timely processing and drawdown controls management will require all invoices and expenditures to be submitted within a defined timeframe (e.g., within 30 days of service or project completion), establish internal deadlines for processing disbursements and drawdowns prior to the grant end date and implement a review step within Grants Accounting to verify that expenses fall within the period of performance before payment is released. The grants department will conduct mandatory training for PIs, grant managers, and finance staff on period of performance requirements and federal compliance expectations and reinforce accountability for timely submission and processing of expenditures Management will also put in place for any costs identified outside the period of performance will require, documented justification, review and approval by the Director of Grants Accounting and CFO, and verification of allowability under award terms or sponsor approval, if applicable.
2025-003: Period of Performance Compliance Action Taken/Planned: Management acknowledges the instances identified in which disbursements were processed after the award's period of performance. While no questioned costs were noted, the University recognizes that timely processing of expenditures and drawdowns is critical to ensuring compliance with federal requirements governing grant periods. To Strengthening Grant Closeout Procedures management will establish a formal grant closeout timeline to begin 90 days prior to the award end date, require principal investigators (PIs) and grant administrators to review all outstanding obligations and ensure timely submission of final expenses and implement a standardized closeout checklist to confirm all costs are recorded within the allowable period To Enhanced Monitoring of Grant Periods management will develop and maintain a centralized tracking system for all federal awards, including start and end dates, generate monthly reports identifying grants nearing expiration (within 90, 60, and 30 days) and distribute reports to Pis, Grants Accounting, and Finance leadership for proactive management. For timely processing and drawdown controls management will require all invoices and expenditures to be submitted within a defined timeframe (e.g., within 30 days of service or project completion), establish internal deadlines for processing disbursements and drawdowns prior to the grant end date and implement a review step within Grants Accounting to verify that expenses fall within the period of performance before payment is released. The grants department will conduct mandatory training for PIs, grant managers, and finance staff on period of performance requirements and federal compliance expectations and reinforce accountability for timely submission and processing of expenditures Management will also put in place for any costs identified outside the period of performance will require, documented justification, review and approval by the Director of Grants Accounting and CFO, and verification of allowability under award terms or sponsor approval, if applicable. Anticipated Completion Date/Date Completed: This will be implemented immediately with an anticipated completion date of June 30, 2026
Item No. 2025-003 – Period of Performance Compliance Applicable to: Research & Development (ALN 47.076) Criteria In accordance with the White House Compliance Supplement, allowable costs must be incurred within the established period of performance unless otherwise authorized. Costs incurred outside the grant period must be explicitly permitted under the terms of the award. Condition Testing identified four instances in which disbursements were made after the award’s estimated end date. Cause The University did not process or draw down funds in a timely manner upon completion of project activities. Effect Delayed disbursement of funds results in noncompliance with federal requirements governing the period of performance. Questioned Costs None.Recommendation Management should strengthen controls to ensure timely processing and drawdown of funds within the applicable grant period. Ongoing monitoring procedures should be implemented to ensure compliance with federal requirements. Views of Responsible Officials Management concurs with the finding. Management acknowledges the instances identified in which disbursements were processed after the award's period of performance. While no questioned costs were noted, the University recognizes that timely processing of expenditures and drawdowns is critical to ensuring compliance with federal requirements governing grant periods. To Strengthening Grant Closeout Procedures management will establish a formal grant closeout timeline to begin 90 days prior to the award end date, require principal investigators (PIs) and grant administrators to review all outstanding obligations and ensure timely submission of final expenses and implement a standardized closeout checklist to confirm all costs are recorded within the allowable period To Enhanced Monitoring of Grant Periods management will develop and maintain a centralized tracking system for all federal awards, including start and end dates, generate monthly reports identifying grants nearing expiration (within 90,60, and 30 days) and distribute reports to PIs, Grants Accounting, and Finance leadership for proactive management. For timely processing and drawdown controls management will require all invoices and expenditures to be submitted within a defined timeframe (e.g., within 30 days of service or project completion), establish internal deadlines for processing disbursements and drawdowns prior to the grant end date and implement a review step within Grants Accounting to verify that expenses fall within the period of performance before payment is released. The grants department will conduct mandatory training for PIs, grant managers, and finance staff on period of performance requirements and federal compliance expectations and reinforce accountability for timely submission and processing of expenditures Management will also put in place for any costs identified outside the period of performance will require, documented justification, review and approval by the Director of Grants Accounting and CFO, and verification of allowability under award terms or sponsor approval, if applicable.
Show full finding ▾Hide full finding ▴Item No. 2025-003 – Period of Performance Compliance Applicable to: Research & Development (ALN 47.076) Criteria In accordance with the White House Compliance Supplement, allowable costs must be incurred within the established period of performance unless otherwise authorized. Costs incurred outside the grant period must be explicitly permitted under the terms of the award. Condition Testing identified four instances in which disbursements were made after the award’s estimated end date. Cause The University did not process or draw down funds in a timely manner upon completion of project activities. Effect Delayed disbursement of funds results in noncompliance with federal requirements governing the period of performance. Questioned Costs None.Recommendation Management should strengthen controls to ensure timely processing and drawdown of funds within the applicable grant period. Ongoing monitoring procedures should be implemented to ensure compliance with federal requirements. Views of Responsible Officials Management concurs with the finding. Management acknowledges the instances identified in which disbursements were processed after the award's period of performance. While no questioned costs were noted, the University recognizes that timely processing of expenditures and drawdowns is critical to ensuring compliance with federal requirements governing grant periods. To Strengthening Grant Closeout Procedures management will establish a formal grant closeout timeline to begin 90 days prior to the award end date, require principal investigators (PIs) and grant administrators to review all outstanding obligations and ensure timely submission of final expenses and implement a standardized closeout checklist to confirm all costs are recorded within the allowable period To Enhanced Monitoring of Grant Periods management will develop and maintain a centralized tracking system for all federal awards, including start and end dates, generate monthly reports identifying grants nearing expiration (within 90,60, and 30 days) and distribute reports to PIs, Grants Accounting, and Finance leadership for proactive management. For timely processing and drawdown controls management will require all invoices and expenditures to be submitted within a defined timeframe (e.g., within 30 days of service or project completion), establish internal deadlines for processing disbursements and drawdowns prior to the grant end date and implement a review step within Grants Accounting to verify that expenses fall within the period of performance before payment is released. The grants department will conduct mandatory training for PIs, grant managers, and finance staff on period of performance requirements and federal compliance expectations and reinforce accountability for timely submission and processing of expenditures Management will also put in place for any costs identified outside the period of performance will require, documented justification, review and approval by the Director of Grants Accounting and CFO, and verification of allowability under award terms or sponsor approval, if applicable.
2025-003: Period of Performance Compliance Action Taken/Planned: Management acknowledges the instances identified in which disbursements were processed after the award's period of performance. While no questioned costs were noted, the University recognizes that timely processing of expenditures and drawdowns is critical to ensuring compliance with federal requirements governing grant periods. To Strengthening Grant Closeout Procedures management will establish a formal grant closeout timeline to begin 90 days prior to the award end date, require principal investigators (PIs) and grant administrators to review all outstanding obligations and ensure timely submission of final expenses and implement a standardized closeout checklist to confirm all costs are recorded within the allowable period To Enhanced Monitoring of Grant Periods management will develop and maintain a centralized tracking system for all federal awards, including start and end dates, generate monthly reports identifying grants nearing expiration (within 90, 60, and 30 days) and distribute reports to Pis, Grants Accounting, and Finance leadership for proactive management. For timely processing and drawdown controls management will require all invoices and expenditures to be submitted within a defined timeframe (e.g., within 30 days of service or project completion), establish internal deadlines for processing disbursements and drawdowns prior to the grant end date and implement a review step within Grants Accounting to verify that expenses fall within the period of performance before payment is released. The grants department will conduct mandatory training for PIs, grant managers, and finance staff on period of performance requirements and federal compliance expectations and reinforce accountability for timely submission and processing of expenditures Management will also put in place for any costs identified outside the period of performance will require, documented justification, review and approval by the Director of Grants Accounting and CFO, and verification of allowability under award terms or sponsor approval, if applicable. Anticipated Completion Date/Date Completed: This will be implemented immediately with an anticipated completion date of June 30, 2026
FAC accepted this audit on April 30, 2025 — management decision was due October 30, 2025.
ITEM # 2024-001 Timely Disbursement of Title IV Funds to Students Federal Student Aid Cluster Assistance Listing Numbers 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 U.S. Department of Education Criteria When an institution submits a drawdown request for funds utilizing the Department of Education’s (“DOE”) electronic grants management system, known as G5, the drawdown may not exceed the amount of funds needed to make immediate disbursements to eligible students and parents. If the request is accepted, the DOE initiates an electronic funds transfer to the institution’s account. The institution must then disburse the requested funds no later than three business days following receipt of those funds from the DOE. Condition and Context The University did not disburse the requested funds to the students within the three-business day requirement for thirteen of the forty-five disbursements tested. Specifically, eleven of the disbursements were for Direct Loans and two of the disbursements were for Pell spanning across both the fall and spring semesters. Questioned Cost Undetermined. Cause The University had a lack of oversight over disbursement of Title IV funding to students after drawing down funds from the DOE. The University did not properly disburse Title IV funding to students within the required timeframe. Effect The University is not in compliance with the cash management requirement of Title IV funding awarded to students. Recommendation We recommend the University consistently adhere to its system and reconcile drawdowns to the student records to ensure amounts disbursed to students for Title IV awards are timely distributed to students within three business days.
Show full finding ▾Hide full finding ▴ITEM # 2024-001 Timely Disbursement of Title IV Funds to Students Federal Student Aid Cluster Assistance Listing Numbers 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 U.S. Department of Education Criteria When an institution submits a drawdown request for funds utilizing the Department of Education’s (“DOE”) electronic grants management system, known as G5, the drawdown may not exceed the amount of funds needed to make immediate disbursements to eligible students and parents. If the request is accepted, the DOE initiates an electronic funds transfer to the institution’s account. The institution must then disburse the requested funds no later than three business days following receipt of those funds from the DOE. Condition and Context The University did not disburse the requested funds to the students within the three-business day requirement for thirteen of the forty-five disbursements tested. Specifically, eleven of the disbursements were for Direct Loans and two of the disbursements were for Pell spanning across both the fall and spring semesters. Questioned Cost Undetermined. Cause The University had a lack of oversight over disbursement of Title IV funding to students after drawing down funds from the DOE. The University did not properly disburse Title IV funding to students within the required timeframe. Effect The University is not in compliance with the cash management requirement of Title IV funding awarded to students. Recommendation We recommend the University consistently adhere to its system and reconcile drawdowns to the student records to ensure amounts disbursed to students for Title IV awards are timely distributed to students within three business days.
Management concurs with the finding. The specific occurrences will be reviewed to determine the cause. In addition, the procedure to facilitate drawdowns after funds have been disbursed will be reemphasized to ensure compliance with the three-business day disbursement rule from the time of drawdown. The Student Financial Aid Office (SFA) will authorize Title IV awards and notify the Bursar and the Grants Account. The Bursar will facilitate disbursement of the funds to the students’ accounts and notify the Grants Accountant once the disbursement has been processed. The Grants accountant will facilitate the drawdown of funds after the funds have been disbursed. This will mitigate the potential recurrence of funds being drawn down prior to being disbursed to students’ accounts resulting in the potential for noncompliance with the three-day window.
ITEM # 2024-002 Late Submission of Data Collection Form and Reporting Package All Federal Programs – Uniform Guidance Single Audit Reporting Requirement Criteria Section 200.512(a)–(b) of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200, Uniform Guidance) requires the auditee (or its auditor acting on its behalf) to submit the Data Collection Form (Form SF-SAC) and the complete single-audit reporting package to the Federal Audit Clearinghouse (FAC) no later than the earlier of 30 calendar days after the audit report is issued, or nine months after the end of the audit period. The 2024 OMB Compliance Supplement (Part 2, § 200.512) identifies this filing deadline as part of the Reporting compliance requirement that is applicable to every federal program. Condition For the fiscal years ended June 30, 2023, and June 30, 2024, the University’s single-audit packages were filed with the FAC after the nine-month statutory deadline. Cause The delays in submission were primarily due to the implementation of a new accounting software system in fiscal year 2023 that caused delays in the audit process in 2023 and turnover in critical accounting roles in fiscal year 2023 and 2024 that caused delays in the audit in 2024. Effect Late submission of the single audit reporting package limits the federal awarding agencies' and pass-through entities' ability to perform timely evaluations of the auditee’s financial and compliance standing. Repeated late filings may impact future funding decisions and increase oversight or monitoring requirements. Questioned Costs None. Recommendation We recommend that the University strengthen its year-end financial reporting and audit preparation processes to ensure timely completion and submission of the single audit report. This may include developing a detailed closing calendar, assigning additional resources, and closely monitoring the audit timeline to comply with the Uniform Guidance requirements.
Show full finding ▾Hide full finding ▴ITEM # 2024-002 Late Submission of Data Collection Form and Reporting Package All Federal Programs – Uniform Guidance Single Audit Reporting Requirement Criteria Section 200.512(a)–(b) of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200, Uniform Guidance) requires the auditee (or its auditor acting on its behalf) to submit the Data Collection Form (Form SF-SAC) and the complete single-audit reporting package to the Federal Audit Clearinghouse (FAC) no later than the earlier of 30 calendar days after the audit report is issued, or nine months after the end of the audit period. The 2024 OMB Compliance Supplement (Part 2, § 200.512) identifies this filing deadline as part of the Reporting compliance requirement that is applicable to every federal program. Condition For the fiscal years ended June 30, 2023, and June 30, 2024, the University’s single-audit packages were filed with the FAC after the nine-month statutory deadline. Cause The delays in submission were primarily due to the implementation of a new accounting software system in fiscal year 2023 that caused delays in the audit process in 2023 and turnover in critical accounting roles in fiscal year 2023 and 2024 that caused delays in the audit in 2024. Effect Late submission of the single audit reporting package limits the federal awarding agencies' and pass-through entities' ability to perform timely evaluations of the auditee’s financial and compliance standing. Repeated late filings may impact future funding decisions and increase oversight or monitoring requirements. Questioned Costs None. Recommendation We recommend that the University strengthen its year-end financial reporting and audit preparation processes to ensure timely completion and submission of the single audit report. This may include developing a detailed closing calendar, assigning additional resources, and closely monitoring the audit timeline to comply with the Uniform Guidance requirements.
Management concurs with the finding. The new ERP system implementation and first year of operations resulted in delays in timely preparation for the audit. In addition, the unexpected loss of the audit liaison contributed to further delay. The University has begun strengthening its year-end financial reporting and audit preparation processes. Items that can be compiled prior to year-end will be identified and the compilation of those items will begin. Areas that presented challenges during the FY 24 audit will be given special attention in advance. Lastly, audit assignments will be delegated to improve response efficiency. A detailed closing schedule has been developed. Staff duties and responsibilities have been reassigned and repurposed to improve processing timelines and audit preparation. The audit timeline will be monitored more closely to ensure timely responses to audit requests that support the timely completion and issuance of the audit to meet Uniform Guidance timeline requirements.
FAC accepted this audit on March 27, 2025 — management decision was due September 27, 2025.
FAC accepted this audit on January 3, 2023 — management decision was due July 3, 2023.
# 2022-001 CASH MANAGEMENT Higher Education Emergency Relief Funding Assistance Listing No. 84.425E and 84.425F U.S. Department of Education Criteria For CRRSAA HEERF II and ARP HEERF III, the Certification and Agreements and/or Supplemental Agreements requires that Student Aid Portion (ALN 84.425E) should be disbursed within 15 calendar days of the drawdown from ED?s G5 grants system and Institutional Aid Portion, (a)(2), and (a)(3) funds (all other ALNs) should be disbursed within 3 calendar days of the drawdown from G5. For lost revenue, the ?obligation? occurs on the date the institution completes its estimate of its amount of lost revenue after the estimation period. Condition and Context The University did not disbursement certain Student Aid Portion within the 15-calendar day threshold and (a)(2) drawdown funding within the 3-calendar day threshold. Questioned Cost None Cause The University made drawdowns of funding without having allowable expenditures designated to match the drawdown within the required timeframe. Effect The University was not in compliance with the cash management requirement of the HEERF agreements.Recommendation We recommend the University to consistently adhere to the disbursement timing requirements of the grant. We recommend the University to drawdown HEERF funding when the University has allowable expenditures that have occurred or are going to occur within the 3 or 15-day calendar threshold. Views of Responsible Officials and Planned Corrective Action The University concurs with the finding and will adhere to the disbursement timing requirements of the HEERF II and HEERF III awards in accordance with the Certification and Agreements and/or Supplemental Agreements. To ensure compliance with the 3-day or 15-day calendar threshold, funds will be drawn down at the time of, or after the occurrence of the allowable expenditures
Show full finding ▾Hide full finding ▴# 2022-001 CASH MANAGEMENT Higher Education Emergency Relief Funding Assistance Listing No. 84.425E and 84.425F U.S. Department of Education Criteria For CRRSAA HEERF II and ARP HEERF III, the Certification and Agreements and/or Supplemental Agreements requires that Student Aid Portion (ALN 84.425E) should be disbursed within 15 calendar days of the drawdown from ED?s G5 grants system and Institutional Aid Portion, (a)(2), and (a)(3) funds (all other ALNs) should be disbursed within 3 calendar days of the drawdown from G5. For lost revenue, the ?obligation? occurs on the date the institution completes its estimate of its amount of lost revenue after the estimation period. Condition and Context The University did not disbursement certain Student Aid Portion within the 15-calendar day threshold and (a)(2) drawdown funding within the 3-calendar day threshold. Questioned Cost None Cause The University made drawdowns of funding without having allowable expenditures designated to match the drawdown within the required timeframe. Effect The University was not in compliance with the cash management requirement of the HEERF agreements.Recommendation We recommend the University to consistently adhere to the disbursement timing requirements of the grant. We recommend the University to drawdown HEERF funding when the University has allowable expenditures that have occurred or are going to occur within the 3 or 15-day calendar threshold. Views of Responsible Officials and Planned Corrective Action The University concurs with the finding and will adhere to the disbursement timing requirements of the HEERF II and HEERF III awards in accordance with the Certification and Agreements and/or Supplemental Agreements. To ensure compliance with the 3-day or 15-day calendar threshold, funds will be drawn down at the time of, or after the occurrence of the allowable expenditures
2022-001 CASH MANAGEMENT Corrective Action The University concurs with the finding and will adhere to the disbursement timing requirements of the HEERF II and HEERF III awards in accordance with the Certification and Agreements and/or Supplemental Agreements. To ensure compliance with the 3-day or 15-day calendar threshold, funds will be drawn down at the time of, or after the occurrence of the allowable expenditures. Anticipated Completion Date June 30, 2023 Name of Contact Person Norman Jones, Vice President for Finance and CFO Fisk University (615) 329-8500
ITEM # 2022-002 REPORTING Higher Education Emergency Relief Funding Assistance Listing No. 84.425F and 84.425J U.S. Department of Education Criteria For the Quarterly Public Reporting for (a)(1) Institutional Portion, (a)(2), and (a)(3) funds (Assistance Listings 84.425F, 84.425J, 84.425K, 84.425L, 84.425M, 84.425N, 84.425S, 84.425T as applicable), an institution must be both timely and accurate in publicly posting its Quarterly Reporting Form from October 30, 2020, onward. Condition and Context The University had inaccurate reporting in the Quarterly Reporting Form posted in each quarter of the fiscal year. The reports did not match the program expenditures details provided by management. Questioned Cost NoneCause The University did not reconcile the Quarterly Reporting Forms to the program expenditure details. Effect The University was not in compliance with the quarterly reporting requirement of the HEERF agreements. Recommendation We recommend that the University reconcile all reporting forms to the internal expenditure records, to ensure reporting is timely and accurate for each HEERF program. Views of Responsible Officials and Planned Corrective Action The University concurs with the finding. To ensure reporting forms are reconciled to internal expenditure records to ensure timely and accurate reporting for each HEERF program, a second level review by conducted by the Associate VP of Finance prior to the report being submitted.
Show full finding ▾Hide full finding ▴ITEM # 2022-002 REPORTING Higher Education Emergency Relief Funding Assistance Listing No. 84.425F and 84.425J U.S. Department of Education Criteria For the Quarterly Public Reporting for (a)(1) Institutional Portion, (a)(2), and (a)(3) funds (Assistance Listings 84.425F, 84.425J, 84.425K, 84.425L, 84.425M, 84.425N, 84.425S, 84.425T as applicable), an institution must be both timely and accurate in publicly posting its Quarterly Reporting Form from October 30, 2020, onward. Condition and Context The University had inaccurate reporting in the Quarterly Reporting Form posted in each quarter of the fiscal year. The reports did not match the program expenditures details provided by management. Questioned Cost NoneCause The University did not reconcile the Quarterly Reporting Forms to the program expenditure details. Effect The University was not in compliance with the quarterly reporting requirement of the HEERF agreements. Recommendation We recommend that the University reconcile all reporting forms to the internal expenditure records, to ensure reporting is timely and accurate for each HEERF program. Views of Responsible Officials and Planned Corrective Action The University concurs with the finding. To ensure reporting forms are reconciled to internal expenditure records to ensure timely and accurate reporting for each HEERF program, a second level review by conducted by the Associate VP of Finance prior to the report being submitted.
2022-002 REPORTING Corrective Action The University concurs with the finding. To ensure reporting forms are reconciled to internal expenditure records to ensure timely and accurate reporting for each HEERF program, a second level review by conducted by the Associate VP of Finance prior to the report being submitted. Anticipated Completion Date June 30, 2023 Name of Contact Person Norman Jones, Vice President for Finance and CFO Fisk University (615) 329-8500
2021-005
FAC accepted this audit on October 24, 2021 — management decision was due April 24, 2022.
Federal Student Aid Cluster CFDA No. 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 U.S. Department of Education Criteria The University is required to report amounts awarded and disbursed to students for Direct Loans to the Department of Education within 15 days of disbursement. Condition and Context The University did not properly report the amount of Direct loans awarded within the 15-day requirement for five out of twenty-nine students tested to the Department of Education through the Common Origination and Disbursement (COD) records. Questioned Cost None. Cause A bug in the University?s software, CAMS, caused several records to change to ?False? when reported through the COD system, and had to be manually changed. Due to turnover and other reasons, the manual changes did not occur timely, which caused the University to not properly report Direct loans awarded to students within the applicable time limits. Effect The University is not in compliance with reporting Direct loans awarded to students through the COD System on a timely basis. Recommendation We are aware the University is in the process of changing to a different software, which will help the University process federal aid more efficiently. In the meantime, we recommend the University consistently review Direct Loan reporting to ensure corrections can be made timely, if needed, and amounts disbursed to students for Direct loan awards are timely reported to the Department of Education. Views of Responsible Officials and Planned Corrective Actions The University concurs with the finding and will adhere to the 15-day reporting requirement for federal student loans by sending the disbursement file to the Department of Education, then disbursing the aid to the student accounts. The Direct Loan Disbursement Detail and CAMS Transfer reports will be used to reconcile. The summaries generated by each report will allow the University to transfer aid with accuracy prior to the 15-day reporting deadline.
Show full finding ▾Hide full finding ▴Federal Student Aid Cluster CFDA No. 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 U.S. Department of Education Criteria The University is required to report amounts awarded and disbursed to students for Direct Loans to the Department of Education within 15 days of disbursement. Condition and Context The University did not properly report the amount of Direct loans awarded within the 15-day requirement for five out of twenty-nine students tested to the Department of Education through the Common Origination and Disbursement (COD) records. Questioned Cost None. Cause A bug in the University?s software, CAMS, caused several records to change to ?False? when reported through the COD system, and had to be manually changed. Due to turnover and other reasons, the manual changes did not occur timely, which caused the University to not properly report Direct loans awarded to students within the applicable time limits. Effect The University is not in compliance with reporting Direct loans awarded to students through the COD System on a timely basis. Recommendation We are aware the University is in the process of changing to a different software, which will help the University process federal aid more efficiently. In the meantime, we recommend the University consistently review Direct Loan reporting to ensure corrections can be made timely, if needed, and amounts disbursed to students for Direct loan awards are timely reported to the Department of Education. Views of Responsible Officials and Planned Corrective Actions The University concurs with the finding and will adhere to the 15-day reporting requirement for federal student loans by sending the disbursement file to the Department of Education, then disbursing the aid to the student accounts. The Direct Loan Disbursement Detail and CAMS Transfer reports will be used to reconcile. The summaries generated by each report will allow the University to transfer aid with accuracy prior to the 15-day reporting deadline.
The University concurs with the finding and will adhere to the 15-day reporting requirement for federal student loans by sending the disbursement file to the Department of Education, then disbursing the aid to the students accounts. The Direct Loan Disbursement Detail and CAMS Transfer reports will be used to reconcile. The summaries generated by each report will allow the University to transfer aid with accuracy prior to the 15-day reporting deadline. Anticipated Completion Date: June 30, 2022.Name of Contact Person: Norman Jones, Vice President Fisk University (615) 329-8500
2020-001
Federal Student Aid Cluster CFDA No. 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 U.S. Department of Education Criteria The University is required to reconcile Direct Loans between the Department of Education system (?SAS?) and the University?s internal records on a monthly basis. Condition and Context The University was unable to provide two of the three monthly direct loan reconciliations requested for review. Due to turnover, it is unknown if the reconciliations were performed. Questioned Cost None Cause The above finding resulted primarily due to the student financial aid office not properly retaining documentation records. Effect The University was not in compliance with Federal Direct Loan program requirement of maintaining monthly reconciliation between the Direct Loan system and the University?s internal records. Therefore, we could not ascertain that the University was reconciling records in a timely and accurate manner. Recommendation We recommend the University consistently adhere to its procedures to ensure monthly reconciliations are performed and documentation retention requirements are met. Views of Responsible Officials and Planned Corrective Actions The University concurs with the finding. However, it is believed that the reconciliations were performed, but staff turnover prohibited the ability to locate the files. Monthly reconciliations are being conducted and steps are in place to ensure that files are maintained on a Financial Aid shared drive so that staff turnover does not preclude file access in the future.
Show full finding ▾Hide full finding ▴Federal Student Aid Cluster CFDA No. 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 U.S. Department of Education Criteria The University is required to reconcile Direct Loans between the Department of Education system (?SAS?) and the University?s internal records on a monthly basis. Condition and Context The University was unable to provide two of the three monthly direct loan reconciliations requested for review. Due to turnover, it is unknown if the reconciliations were performed. Questioned Cost None Cause The above finding resulted primarily due to the student financial aid office not properly retaining documentation records. Effect The University was not in compliance with Federal Direct Loan program requirement of maintaining monthly reconciliation between the Direct Loan system and the University?s internal records. Therefore, we could not ascertain that the University was reconciling records in a timely and accurate manner. Recommendation We recommend the University consistently adhere to its procedures to ensure monthly reconciliations are performed and documentation retention requirements are met. Views of Responsible Officials and Planned Corrective Actions The University concurs with the finding. However, it is believed that the reconciliations were performed, but staff turnover prohibited the ability to locate the files. Monthly reconciliations are being conducted and steps are in place to ensure that files are maintained on a Financial Aid shared drive so that staff turnover does not preclude file access in the future.
The University concurs with the finding. However, it is believed that the reconciliations were performed, but staff turnover prohibited the ability to locate the files. Monthly reconciliations are being conducted and steps are in place to ensure that files are maintained on a Financial Aid shared drive so that staff turnover does not preclude file access in the future. Anticipated Completion Date: June 30, 2022. Name of Contact Person: Norman Jones, Vice President for Finance and CFO Fisk University (615) 329-8500
Federal Student Aid Cluster CFDA No. 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 U.S. Department of Education Criteria The University is required to report changes in student enrollment status, the effective date of the status, and the anticipated completion date to the National Student Loan Data System (?NSLDS?) within 30 days, however if a roster file is expected within 60 days, a 60-day time frame is allowable. Condition and Context The University did not properly report changes in student enrollment status for two of the four student status changes tested within the allowable timeframe Questioned Cost None. Cause The University had a lack of oversight over reporting of student enrollment status changes to the National Student Loan Data System. Effect The University is not in compliance with reporting student enrollment data to the National Student Loan Data System Recommendation We recommend the University consistently adhere to its a system to ensure that student enrollment data is properly reported in the allowable timeframe. Views of Responsible Officials and Planned Corrective Actions The University concurs with the finding. The Registrar will review and assess the NSLDS reporting process and implement steps to ensure compliance with proper reporting in the allowable timeframe.
Show full finding ▾Hide full finding ▴Federal Student Aid Cluster CFDA No. 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 U.S. Department of Education Criteria The University is required to report changes in student enrollment status, the effective date of the status, and the anticipated completion date to the National Student Loan Data System (?NSLDS?) within 30 days, however if a roster file is expected within 60 days, a 60-day time frame is allowable. Condition and Context The University did not properly report changes in student enrollment status for two of the four student status changes tested within the allowable timeframe Questioned Cost None. Cause The University had a lack of oversight over reporting of student enrollment status changes to the National Student Loan Data System. Effect The University is not in compliance with reporting student enrollment data to the National Student Loan Data System Recommendation We recommend the University consistently adhere to its a system to ensure that student enrollment data is properly reported in the allowable timeframe. Views of Responsible Officials and Planned Corrective Actions The University concurs with the finding. The Registrar will review and assess the NSLDS reporting process and implement steps to ensure compliance with proper reporting in the allowable timeframe.
The University concurs with the finding. The Registrar will review and assess the NSLDS reporting process and implement steps to ensure compliance with proper reporting in the allowable timeframe. Anticipated Completion Date: June 30, 2022. Name of Contact Person: Norman Jones, Vice President for Finance and CFO Fisk University (615) 329-8500
Federal Student Aid Cluster CFDA No. 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 U.S. Department of Education Criteria For a student to be eligible for Title IV funds, a student must make satisfactory academic progress, and University must have a reasonable policy for monitoring that progress. The University?s policy must include an academic progress evaluation at the end of each payment period for students in programs lasting one year or less. Condition and Context The University?s policy is to evaluate student?s satisfactory academic progress (?SAP?) at the end of each semester (Fall, Spring and Summer). The University informs students by email of their SAP status, at the end of each semester. For one of the forty students tested that received Title IV funds, the student did not meet SAP and was not informed by the University of their SAP status Questioned Cost None Cause The above finding resulted primarily due to the student financial aid office not properly reviewing the student?s academic progress and informing the students of their SAP status in accordance with the University?s policy. Effect The University did not comply with their academic satisfactory policy, as required by the Federal Student Aid Program. Recommendation We recommend the University consistently adhere to its procedures to ensure the University complies with its policy of informing students of their satisfactory academic performance. Views of Responsible Officials and Planned Corrective Actions The University concurs with the finding. Once grades are finalized for the applicable term, the Satisfactory Academic Progress (SAP) report will be generated to identify students who should be placed on SAP warning or probation, and the students will be notified accordingly
Show full finding ▾Hide full finding ▴Federal Student Aid Cluster CFDA No. 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 U.S. Department of Education Criteria For a student to be eligible for Title IV funds, a student must make satisfactory academic progress, and University must have a reasonable policy for monitoring that progress. The University?s policy must include an academic progress evaluation at the end of each payment period for students in programs lasting one year or less. Condition and Context The University?s policy is to evaluate student?s satisfactory academic progress (?SAP?) at the end of each semester (Fall, Spring and Summer). The University informs students by email of their SAP status, at the end of each semester. For one of the forty students tested that received Title IV funds, the student did not meet SAP and was not informed by the University of their SAP status Questioned Cost None Cause The above finding resulted primarily due to the student financial aid office not properly reviewing the student?s academic progress and informing the students of their SAP status in accordance with the University?s policy. Effect The University did not comply with their academic satisfactory policy, as required by the Federal Student Aid Program. Recommendation We recommend the University consistently adhere to its procedures to ensure the University complies with its policy of informing students of their satisfactory academic performance. Views of Responsible Officials and Planned Corrective Actions The University concurs with the finding. Once grades are finalized for the applicable term, the Satisfactory Academic Progress (SAP) report will be generated to identify students who should be placed on SAP warning or probation, and the students will be notified accordingly
The University concurs with the finding. Once grades are finalized for the applicable term, the Satisfactory Academic Progress (SAP) report will be generated to identify students who should be placed on SAP warning or probation, and the students will be notified accordingly. Anticipated Completion Date: June 30, 2022. Name of Contact Person: Norman Jones, Vice President and CFO Fisk University (615) 329-8500
GSA_MIGRATION
Show full finding ▾Hide full finding ▴FAC accepted this audit on November 6, 2020 — management decision was due May 6, 2021.
Criteria The University is required to report amounts awarded and disbursed to students for Direct Loans to the Department of Education within 15 days of disbursement. Condition and Context The University did not properly report the amount of Direct loans awarded within the 15 day requirement for one out of thirty-six students tested to the Department of Education through the Common Origination and Disbursement (COD) records. Questioned Cost None. Cause The University had a lack of oversight over reporting of Direct loans. The University did not properly report Direct loans awarded to students within the applicable time limits. Effect The University is not in compliance with reporting Direct loans awarded to students through the COD System on a timely basis. Recommendation We recommend the University consistently adhere to its system to ensure amounts disbursed to students for Direct loan awards are timely reported to the Department of Education.
Show full finding ▾Hide full finding ▴Criteria The University is required to report amounts awarded and disbursed to students for Direct Loans to the Department of Education within 15 days of disbursement. Condition and Context The University did not properly report the amount of Direct loans awarded within the 15 day requirement for one out of thirty-six students tested to the Department of Education through the Common Origination and Disbursement (COD) records. Questioned Cost None. Cause The University had a lack of oversight over reporting of Direct loans. The University did not properly report Direct loans awarded to students within the applicable time limits. Effect The University is not in compliance with reporting Direct loans awarded to students through the COD System on a timely basis. Recommendation We recommend the University consistently adhere to its system to ensure amounts disbursed to students for Direct loan awards are timely reported to the Department of Education.
Corrective Action The University concurs with this finding. The Financial Aid Office has enhanced the Financial Aid disbursement process to include an automated transfer roster of all students whose funds were released by the Department of Education via the EDconnect software system. The Financial Aid Director will import all Common Origination Files received by the Department of Education into the Fisk University CAMS system. The Bursar process was updated to include an automated transfer roster from financial aid before releasing funds to the student's account. The Business Office drawdown authorization request process was updated to include student accounts disbursement records and financial aid transfer logs as part of all drawdown authorization requests. Anticipated Completion Date Name ofContact Person June 30, 2021 Willie Hughey, Vice President for Finance and CFO Fisk University (615) 329-8500
2019-004
Criteria A student receiving a Federal Direct loan who is classified as a dependent undergraduate student has an aggregate loan limit for subsidized and unsubsidized loans of $31,000. Condition and Context Three of thirty-six students selected for testing received Federal Direct Loans in excess of federal aggregate limits. Questioned Cost Known questioned cost totaled $4,250. Cause The above finding resulted primarily due to the student financial aid office not properly reviewing aggregate award amounts. Effect The University was not in compliance with Federal Direct Loan program award limits. Recommendation We recommend the University consistently adhere to its procedures to ensure information regarding students? aggregate loan amounts is reviewed prior to awarding loans. These steps should help to ensure the loan award limits are not exceeded by the University.
Show full finding ▾Hide full finding ▴Criteria A student receiving a Federal Direct loan who is classified as a dependent undergraduate student has an aggregate loan limit for subsidized and unsubsidized loans of $31,000. Condition and Context Three of thirty-six students selected for testing received Federal Direct Loans in excess of federal aggregate limits. Questioned Cost Known questioned cost totaled $4,250. Cause The above finding resulted primarily due to the student financial aid office not properly reviewing aggregate award amounts. Effect The University was not in compliance with Federal Direct Loan program award limits. Recommendation We recommend the University consistently adhere to its procedures to ensure information regarding students? aggregate loan amounts is reviewed prior to awarding loans. These steps should help to ensure the loan award limits are not exceeded by the University.
Corrective Action The University concurs with this finding. The Director of Financial Aid will include the running of the aggregate loan limit process via the Fisk University CAMS system before packaging students. This process ensures aggregate limits are factored in before running the packaging process. The Director of Financial Aid will utilize the Department of Education's reports to monitor this process weekly. Anticipated Completion Date Name of Contact Person June 30, 2021 Willie Hughey, Vice President for Finance and CFO Fisk University (615) 329-8500
Criteria The University is required to report amounts awarded and disbursed to students for Pell grants to the Department of Education within 15 days of disbursement. Condition and Context The University did not report the proper amount of Pell grants awarded for one of thirty-three students tested to the Department of Education through the Common Origination and Disbursement (COD) records. Questioned Cost None. Cause The University had a lack of oversight over reporting of Pell grants. The University did not properly report amounts granted to Pell students for the summer term. Effect The University is not in compliance with reporting Pell grants awarded to students through the COD System. Recommendation We recommend the University consistently adhere to its a system to ensure amounts disbursed to students for Pell awards are properly reported to the Department of Education.
Show full finding ▾Hide full finding ▴Criteria The University is required to report amounts awarded and disbursed to students for Pell grants to the Department of Education within 15 days of disbursement. Condition and Context The University did not report the proper amount of Pell grants awarded for one of thirty-three students tested to the Department of Education through the Common Origination and Disbursement (COD) records. Questioned Cost None. Cause The University had a lack of oversight over reporting of Pell grants. The University did not properly report amounts granted to Pell students for the summer term. Effect The University is not in compliance with reporting Pell grants awarded to students through the COD System. Recommendation We recommend the University consistently adhere to its a system to ensure amounts disbursed to students for Pell awards are properly reported to the Department of Education.
Corrective Action The University concurs with this finding. The Financial Aid Office has enhanced the Financial Aid disbursement process to include an automated transfer roster of all students whose funds were released by the Department of Education via the EDconnect software system. The Financial Aid Director will import all Common Origination Files received by the Department of Education into the Fisk University CAMS system. The Bursar process was updated to include an automated transfer roster from financial aid before releasing funds to the student's account. The Business Office drawdown authorization request process was updated to include student accounts disbursement records and financial aid transfer logs as part of all drawdown authorization requests. Anticipated Completion Date N arne of Contact Person June 30, 2021 Willie Hughey, Vice President for Finance and CPO Fisk University (615) 329-8500
Criteria A first-year dependent student receiving an unsubsidized Federal Direct loan has an annual loan limit of $2,000. Condition and Context One of thirty-six students selected for testing received Federal Direct Loans in excess of federal annual limits. The student was disbursed $3,000 in unsubsidized Federal Direct Loans as a firstyear dependent student. Questioned Cost Known questioned cost totaled $1,000. Cause The above finding resulted primarily due to the student financial aid office not properly reviewing annual award amounts. Effect The University was not in compliance with Federal Direct Loan program award limits. Recommendation We recommend the University consistently adhere to its procedures to ensure information regarding students? annual loan amounts is reviewed prior to awarding loans. These steps should help to verify the loan award limits are not exceeded by the University.
Show full finding ▾Hide full finding ▴Criteria A first-year dependent student receiving an unsubsidized Federal Direct loan has an annual loan limit of $2,000. Condition and Context One of thirty-six students selected for testing received Federal Direct Loans in excess of federal annual limits. The student was disbursed $3,000 in unsubsidized Federal Direct Loans as a firstyear dependent student. Questioned Cost Known questioned cost totaled $1,000. Cause The above finding resulted primarily due to the student financial aid office not properly reviewing annual award amounts. Effect The University was not in compliance with Federal Direct Loan program award limits. Recommendation We recommend the University consistently adhere to its procedures to ensure information regarding students? annual loan amounts is reviewed prior to awarding loans. These steps should help to verify the loan award limits are not exceeded by the University.
Corrective Action The University concurs with this finding. The Director of Financial Aid will include the running of the aggregate loan limit process via the Fisk University CAMS system before packaging students. This process ensures aggregate limits are factored in before running the packaging process. The Director of Financial Aid will utilize the Department of Education's reports to monitor this process weekly. Anticipated Completion Date N arne of Contact Person June 30, 2021 Willie Hughey, Vice President for Finance and CFO Fisk University (615) 329-8500
Criteria Federal aid may only be awarded and disbursed to currently enrolled students. When federal funds are awarded to a student who is not enrolled, the federal funds must be returned to the Department of Education. Condition and Context The University disbursed Federal Direct Loans to one student totaling $3,217 for the Spring 2020 term, when the student was not enrolled at the University. Questioned Cost $3,217 Cause The above finding resulted primarily due to the student financial aid office not properly reviewing the student?s enrollment status when disbursing federal student aid. Effect The University improperly awarded Direct Loans to a student who was not eligible to receive federal aid due to not being enrolled at the University. Recommendation We recommend the University consistently adhere to its procedures to ensure the coordination of correct and updated student enrollment information is properly communicated to all departments to ensure that the financial aid office can properly award aid to enrolled students.
Show full finding ▾Hide full finding ▴Criteria Federal aid may only be awarded and disbursed to currently enrolled students. When federal funds are awarded to a student who is not enrolled, the federal funds must be returned to the Department of Education. Condition and Context The University disbursed Federal Direct Loans to one student totaling $3,217 for the Spring 2020 term, when the student was not enrolled at the University. Questioned Cost $3,217 Cause The above finding resulted primarily due to the student financial aid office not properly reviewing the student?s enrollment status when disbursing federal student aid. Effect The University improperly awarded Direct Loans to a student who was not eligible to receive federal aid due to not being enrolled at the University. Recommendation We recommend the University consistently adhere to its procedures to ensure the coordination of correct and updated student enrollment information is properly communicated to all departments to ensure that the financial aid office can properly award aid to enrolled students.
Corrective Action The University concurs with this finding. The Director of Financial Aid process was updated to include disbursing funds on registered students only. The Registrars department process was updated to provide weekly withdrawal reports to financial aid. Anticipated Completion Date Name of Contact Person June 30, 2021 Willie Hughey, Vice President for Finance and CPO Fisk University (615) 329-8500
FAC accepted this audit on January 30, 2020 — management decision was due July 30, 2020.
Criteria A student?s Pell Grant award is based on the student?s expected family contribution (EFC) and the cost of attendance (COA) for a full-time student for a full academic year. Award amounts are specified on the Pell Grant payment schedules released by the Department of Education. Condition and Context One of thirty five students receiving a Pell grant for the 2018-2019 academic year should have received $6,095 in Pell grants based on their EFC, full-time status, and COA, however, the student received $5,333 in Pell funds. Questioned Cost None. Cause The error occurred when the student changed their enrollment status from ? time to full-time. An adjustment was not made to award the student the proper amount of Pell. Effect The Student was awarded an improper amount of Pell grant funds based on their eligibility. Recommendation We recommend the University improve internal controls in order to identify when Pell grant awards should be adjusted based on changes in a student?s enrollment status and eligibility.
Show full finding ▾Hide full finding ▴Criteria A student?s Pell Grant award is based on the student?s expected family contribution (EFC) and the cost of attendance (COA) for a full-time student for a full academic year. Award amounts are specified on the Pell Grant payment schedules released by the Department of Education. Condition and Context One of thirty five students receiving a Pell grant for the 2018-2019 academic year should have received $6,095 in Pell grants based on their EFC, full-time status, and COA, however, the student received $5,333 in Pell funds. Questioned Cost None. Cause The error occurred when the student changed their enrollment status from ? time to full-time. An adjustment was not made to award the student the proper amount of Pell. Effect The Student was awarded an improper amount of Pell grant funds based on their eligibility. Recommendation We recommend the University improve internal controls in order to identify when Pell grant awards should be adjusted based on changes in a student?s enrollment status and eligibility.
Corrective Action The University concurs with this finding. The Financial Aid Office has enhanced the Financial Aid Status Reporting process by including the Registrar in the review process. This comprehensive process includes a reconciliation of the Registrar?s Enrollment Status report to the Financial Aid information. The report is reviewed by each financial aid counselor. The Financial Aid Director will review the completed reports and provide final authorization attesting to the review. Anticipated Completion Date June 30, 2020 Name of Contact Person Willie Hughey, Vice President for Finance and CFO Fisk University (615) 329-8500
2018-004
Criteria The University is required to report amounts awarded and disbursed to students for Direct Loans to the Department of Education within 15 days of disbursement. Condition and Context The University disbursed a total of $10,839 in unsubsidized direct loans for one student in fiscal year 2019, however amounts reported through the Common Origination and Disbursement (COD) system was $10,452. An additional $387 should have been reported through COD for amounts disbursed to the student. Questioned Cost None Cause The University had a lack of oversight over reporting of Direct loans. The University did not properly report the correct amount of Direct Loans awarded to the student. Effect The University is not in compliance with reporting Direct loans awarded to students through the COD System. Recommendation We recommend the University implement a system to ensure amounts disbursed to students for Direct Loans are accurately reported to the Department of Education.
Show full finding ▾Hide full finding ▴Criteria The University is required to report amounts awarded and disbursed to students for Direct Loans to the Department of Education within 15 days of disbursement. Condition and Context The University disbursed a total of $10,839 in unsubsidized direct loans for one student in fiscal year 2019, however amounts reported through the Common Origination and Disbursement (COD) system was $10,452. An additional $387 should have been reported through COD for amounts disbursed to the student. Questioned Cost None Cause The University had a lack of oversight over reporting of Direct loans. The University did not properly report the correct amount of Direct Loans awarded to the student. Effect The University is not in compliance with reporting Direct loans awarded to students through the COD System. Recommendation We recommend the University implement a system to ensure amounts disbursed to students for Direct Loans are accurately reported to the Department of Education.
Corrective Action The University concurs with this finding. The Financial Aid Office has enhanced the Financial Aid Status Reporting process. Financial Aid staff are required to audit their assigned alphabet monthly in conjunction with completing a verification log with student reports attached. The Financial Aid Director is required to review the completed reports and provide final authorization attesting to the review. The enhancement of the reconciliation process will ensure that all aid received is properly accounted for and reported to the Department of Education. Anticipated Completion Date June 30, 2020 Name of Contact Person Willie Hughey, Vice President for Finance and CFO Fisk University (615) 329-8500
FAC accepted this audit on March 26, 2019 — management decision was due September 26, 2019.
GSA_MIGRATION
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2017-009
FAC accepted this audit on April 17, 2018 — management decision was due October 17, 2018.
GSA_MIGRATION
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GSA_MIGRATION
2016-004
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2016-008
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2016-002
GSA_MIGRATION
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GSA_MIGRATION
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GSA_MIGRATION
FAC accepted this audit on March 28, 2017 — management decision was due September 28, 2017.
GSA_MIGRATION
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GSA_MIGRATION
2015-153
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2015-152
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2015-154
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2015-157
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2015-158
GSA_MIGRATION
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