SARASOTA FILM SOCIETY, INC.Non-Profit

Finding 2021-001 - COVID-19 Shuttered Venue Operators Grant Finding Type Compliance deficiency Condition During our review of payroll disbursements, we noted two instances where the amount charged to the program did not agree to the supporting payroll documentation. Criteria Management is responsible for eligible expenses for grant reimbursement. Cause Typographical errors were made when documenting expenses as eligible for the program. It was noted that a review was not performed in sufficient enough detail to identify and correct the misstatements. Effect A lack of proper review resulted in an overstatement of payroll expenses. Questioned Costs $1,200 Context During the year ended December 31, 2021 we identified two instances, out of the eleven selections made, in which payroll registers which were documented as eligible for reimbursement had costs that exceeded the supporting documentation by $600 each. Recommendation We recommend that all expenses identified for grant reimbursement be reviewed in sufficient enough detail to prevent and detect errors. At least one level of review should be performed timely on all transactions by an experienced person other than the individual who prepared it. Additionally, this review should be documented to identify the date and individual who performed the review. View of Responsible Officials The business office has been operating at less than full staff for more than eighteen months in an effort to conserve resources. This has had an effect on the ability to keep up certain tasks, including reconciliations. As our operations as a whole have rebounded from the COVID-19 pandemic, we were able to secure an additional employee. We have found a suitable candidate and she will be assisting the CFO and CEO with reconciliations, and other accounting tasks. She will also have the responsibility of checking every expense sheet and expense and payment methods for all SBA SVOG expenses, as well as all other expenses for the Sarasota Film Society to ensure there are no data entry, or other errors.