The American College of Medical Genetics and GenomicsNon-Profit

2023-004: Late Submission of Audit Report to the Federal Audit Clearinghouse (Significant Deficiency - Reporting Compliance Area) Federal Program: All Federal Programs Criteria: The Uniform Guidance, specifically 2 CFR 200.512(a), establishes the filing requirements for the submission of single audits to the Federal audit clearing house and indicates that the single audit reporting package must be submitted 30 days after the date of the auditor's report(s) or 9 months after the end of the fiscal year, whichever comes first. Condition: The single audit reporting package for the College's year ended December 31, 2023, was due to the Federal audit clearinghouse by September 30, 2024. However, the College's data collection form for 2023 was not submitted by September 30, 2024. Cause: During the 2023 audit process, the College did not provide supporting documentation for audit requests in a timely manner, which caused significant delays in completing the audit process. Effect or Potential Effect: Not timely filing the single audit reporting package is indicative of timeliness issues with the audit process. Questioned Costs: None. Context: As a result of delays in the completion of the 2023 audit, the single audit reporting package for the year ended December 31, 2023, was not submitted timely. Identification as a Repeat Finding, if Applicable: Not a repeat finding.Recommendation: We recommend that management implement procedures and control processes to ensure that future audits are completed timely so that the single audit reporting package is submitted by the appropriate deadline of either 30 days after the date of the auditor's report(s) or 9 months after the end of the fiscal year, whichever comes first.

Finding 2020-001 - Hourly Rate Employees Criteria or Specific Requirement: Title 2 U.S. Code of Federal Regulations (CFR) Part 200, paragraph 430 ?Compensation ? personal services? requires that charges to Federal awards for salaries and wages must be based on records that accurately reflect the work performed, and that these records must be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Additionally, these records must comply with established accounting policies and practices of the non-Federal entity. Condition: ACMG?s hourly employees were being paid at a lower rate than approved. Cause: ACMG?s payroll provider was using a 40 hour work week for the hourly rate calculation rather than a 37.5 hour work week. The payroll provider used 2,080 hours for their calculation instead of 1,950 hours. Effect or Potential Effect: Employees were being paid less their authorized rate. Questioned Costs: None noted Context: ACMG hired a third party to administer their payroll. The payroll company was not aware that ACMG had a 37.5 hour work week. Identification as a Repeat Finding, if Applicable: Not applicable Recommendation: Management should do a review of the payroll journal provided each cycle to ensure that the proper rates are being paid.

Finding: 2020-002 - Salary Allocation Criteria or Specific Requirement: Title 2 U.S. Code of Federal Regulations (CFR) Part 200, paragraph 430 ?Compensation ? personal services? requires that charges to Federal awards for salaries and wages must be based on records that accurately reflect the work performed, and that these records must be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Additionally, these records must comply with established accounting policies and practices of the non-Federal entity. Condition: ACMG provided timesheets for May, 2020 showing time spent on ACMG?s behalf. A portion of May's time was not entered into ACMG's general ledger. All employees are employees of the ACMG Foundation, a related party. Salary expense is allocated to ACMG based on actual time spent per employee timesheets. After discussion with management, it was determined that part of May and all of June was not allocated to ACMG which is not in agreement with the employee timesheets. Cause: ACMG Foundation received funds via the Payroll Protection Program. In order to qualify for forgiveness, the qualifying salary expenses were not allocated to ACMG. All salary expense remained on ACMG Foundation?s books as they are all employees of ACMG Foundation. Effect or Potential Effect: Documented actual time spent with respect to ACMG was not properly allocated to ACMG. Payroll expense was understated on ACMG?s financial statements. ACMG Foundation's salaries were overstated which could potentially adversely the tax status of the Foundation. Questioned Costs: None noted Context: ACMG did not directly receive the Payroll Protection Funding. These funds went to the ACMG Foundation as they are the employer on record. ACMG was using the time spent on 501c(3) type activities to satisfy the terms of the loan. ACMG did track the time by program appropriately. Identification as a Repeat Finding, if Applicable: Not applicable Recommendation: As a result of the audit, an adjusting journal entry was posted to properly record the time for May and June in ACMG's accounting system. We recommend going forward, the allocation of salaries should be charged to the appropriate entity based on the documented supporting timesheets which aligns with the entity that is receiving the effort from employees.

GSA_MIGRATION

GSA_MIGRATION

GSA_MIGRATION