EIN: 486030115
UEI: N3ULCQLVFB48
Audited by: RubinBrown LLP
Oversight agency: 84 [Department of Education]
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Data as of September 2, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on January 20, 2026. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by July 20, 2026 (45 days ago).
What is a management decision? →FAC accepted this audit on December 19, 2024 — management decision was due June 19, 2025.
FAC accepted this audit on January 5, 2024 — management decision was due July 5, 2024.
FAC accepted this audit on December 21, 2022 — management decision was due June 21, 2023.
FAC accepted this audit on January 11, 2022 — management decision was due July 11, 2022.
FAC accepted this audit on June 20, 2021 — management decision was due December 20, 2021.
In our nonstatistical sample of 40 students, it was noted that 2 students did not receive written notification of their loan disbursement within 30 days of the loan disbursement date. Context: We noted that both exceptions were in the Fall 2019 semester and were missed due to automated processes not including these two students. Subsequent follow-up was completed once it was determined notifications were not sent. Students were sent written notification within 70 days. Effect: Students may not be properly notified of their rights and responsibilities with regard to loans being credited to their accounts. Questioned Costs: Since students were not properly notified of their right to cancel loans on a timely basis, it is possible that eligible students may have chosen to cancel their disbursements/loans. It is not possible at this time to estimate the number of students that might have considered this option had they been properly notified; therefore, we cannot estimate a monetary amount of questioned costs. No exceptions related to student eligibility were noted. Cause: The University does not have proper processes and related controls in place to notify students (or parents) of the required information, within the proper timeframe, when crediting the student accounts with loan funds. Indication of Repeat Finding: This is a repeat finding from the immediate prior year; see summary schedule of prior audit findings 2019-003. Recommendation: The Financial Aid department should review and consider revisions to its processes and related controls in place to notify students (or parents) of the required information, within the proper timeframe, when crediting student accounts with loan funds. Views Of Responsible Officials (Unaudited): The finding for the notification occurred before the corrective action and controls were put in place as a result of the prior year?s audit. The target for implementation was December 2019 and controls were in place in October 2019. The new controls discovered and corrected the issue noted in 2020-001 in October 2019. Completion Date: September 30, 2020 Contact Person: Andy Fogel, Director of Financial Aid
Show full finding ▾Hide full finding ▴Finding 2020-001 ? Significant Deficiency ? Repeat of Finding 2019-003 Federal Award No. 84.268 U.S. Department Of Education Student Financial Aid Cluster Criteria: According to the Federal Student Financial Aid Handbook, Volume 4, Chapter 2, ?Except in the case of loan funds made as a part of a post-withdrawal disbursement, when?.. Direct Loan funds are being credited to a student?s account, the school must also notify the borrower in writing (paper or electronically) of the: anticipated date and amount of the disbursement; borrower?s right to cancel all or a part of the loan or disbursement; and procedures for canceling a Direct Loan?... and the time by which the borrower must notify the school that he or she wishes to cancel the loan or loan disbursement.? Due to the College obtaining affirmative confirmation, the notification must be sent ?no earlier than 30 days before and no later than 30 days after crediting the student?s account.? Condition: In our nonstatistical sample of 40 students, it was noted that 2 students did not receive written notification of their loan disbursement within 30 days of the loan disbursement date. Context: We noted that both exceptions were in the Fall 2019 semester and were missed due to automated processes not including these two students. Subsequent follow-up was completed once it was determined notifications were not sent. Students were sent written notification within 70 days. Effect: Students may not be properly notified of their rights and responsibilities with regard to loans being credited to their accounts. Questioned Costs: Since students were not properly notified of their right to cancel loans on a timely basis, it is possible that eligible students may have chosen to cancel their disbursements/loans. It is not possible at this time to estimate the number of students that might have considered this option had they been properly notified; therefore, we cannot estimate a monetary amount of questioned costs. No exceptions related to student eligibility were noted. Cause: The University does not have proper processes and related controls in place to notify students (or parents) of the required information, within the proper timeframe, when crediting the student accounts with loan funds. Indication of Repeat Finding: This is a repeat finding from the immediate prior year; see summary schedule of prior audit findings 2019-003. Recommendation: The Financial Aid department should review and consider revisions to its processes and related controls in place to notify students (or parents) of the required information, within the proper timeframe, when crediting student accounts with loan funds. Views Of Responsible Officials (Unaudited): The finding for the notification occurred before the corrective action and controls were put in place as a result of the prior year?s audit. The target for implementation was December 2019 and controls were in place in October 2019. The new controls discovered and corrected the issue noted in 2020-001 in October 2019. Completion Date: September 30, 2020 Contact Person: Andy Fogel, Director of Financial Aid
Finding 2020-001 Corrective Action Plan: The University notes the finding for the notification occurred before the corrective action and controls were put in place as a result of the prior year?s audit. The target for implementation was December 2019 and controls were in place in October 2019. The new controls put in place discovered and corrected the issue noted in 2020-001 in October 2019. Completion Date: September 30, 2020 Contact Person: Andy Fogel, Director of Financial Aid
2019-003
In our nonstatistical sample of 41 students, it was noted for 12 individuals that exit counseling was mailed beyond the 30 day threshold after learning that the students left the University. Context: We noted for 8 Fall graduates and unofficial withdrawals that exit counseling was sent after 143 days, for one Fall official withdrawal exit counseling was sent after 33 days, and for 3 Spring official withdrawals that exit counseling was sent after 102 days. Effect: Students are not properly informed in a timely manner of their responsibilities for the repayment of loans received once leaving the University. Questioned Costs: There were no questioned costs to report as the finding relates only to exit counseling and is not related to eligibility. Cause: The University does not have proper processes and related controls in place to complete the exit counseling requirements within 30 days of the date of the student?s exit from the University for all students who have exited the University upon expected graduation or upon withdrawal from the University. The delay in sending exit counseling was due to an automation error in which exit counseling materials were expected to be sent from an automated process, but were not sent until it was determined the automated process did not send the appropriate communications to students timely. Indication of Repeat Finding: This is a repeat finding from the immediate prior year; see summary schedule of prior audit findings 2019-002. Recommendation: The Financial Aid department should review and consider revisions to its processes and related controls in place to complete the exit counseling requirements for all students who have exited the University within 30 days of the date of the student?s exit. Views Of Responsible Officials/Corrective Action Plan (Unaudited): Dedicated IT staff set up controls and an automated report in December 2019. However, dedicated IT staff set up controls with incorrect variables and the automated report to identify exceptions in the exit counseling process was not activated properly. The variables have been added correctly and the backup report is now active. In addition, Financial Aid staff will review variables and exit counseling on a regular basis to ensure functionality. Completion Date: September 30, 2020 Contact Person: Andy Fogel, Director of Financial Aid
Show full finding ▾Hide full finding ▴Finding 2020-002 ? Significant Deficiency ? Repeat of Finding 2019-002 Federal Award No. 84.268, 84.038 U.S. Department Of Education Student Financial Aid Cluster Criteria: According to the Federal Student Aid Handbook, Volume 2, Chapter 6, a University must confirm that the student has completed face-to-face or online counseling, or that the student has been mailed exit loan counseling material within 30 days of learning that the student has withdrawn or failed to participate in an exit counseling session. Condition: In our nonstatistical sample of 41 students, it was noted for 12 individuals that exit counseling was mailed beyond the 30 day threshold after learning that the students left the University. Context: We noted for 8 Fall graduates and unofficial withdrawals that exit counseling was sent after 143 days, for one Fall official withdrawal exit counseling was sent after 33 days, and for 3 Spring official withdrawals that exit counseling was sent after 102 days. Effect: Students are not properly informed in a timely manner of their responsibilities for the repayment of loans received once leaving the University. Questioned Costs: There were no questioned costs to report as the finding relates only to exit counseling and is not related to eligibility. Cause: The University does not have proper processes and related controls in place to complete the exit counseling requirements within 30 days of the date of the student?s exit from the University for all students who have exited the University upon expected graduation or upon withdrawal from the University. The delay in sending exit counseling was due to an automation error in which exit counseling materials were expected to be sent from an automated process, but were not sent until it was determined the automated process did not send the appropriate communications to students timely. Indication of Repeat Finding: This is a repeat finding from the immediate prior year; see summary schedule of prior audit findings 2019-002. Recommendation: The Financial Aid department should review and consider revisions to its processes and related controls in place to complete the exit counseling requirements for all students who have exited the University within 30 days of the date of the student?s exit. Views Of Responsible Officials/Corrective Action Plan (Unaudited): Dedicated IT staff set up controls and an automated report in December 2019. However, dedicated IT staff set up controls with incorrect variables and the automated report to identify exceptions in the exit counseling process was not activated properly. The variables have been added correctly and the backup report is now active. In addition, Financial Aid staff will review variables and exit counseling on a regular basis to ensure functionality. Completion Date: September 30, 2020 Contact Person: Andy Fogel, Director of Financial Aid
Finding 2020-002 Corrective Action Plan: The University notes that dedicated IT staff set up controls and an automated report in December 2019. However, dedicated IT staff set up controls with incorrect variables and the automated report to identify exceptions in the exit counseling process was not activated properly. The variables have been added correctly and the backup report is now functioning. In addition, FA staff will review variables and exit counseling on a regular basis to ensure functionality. Completion Date: September 30, 2020 Contact Person: Andy Fogel, Director of Financial Aid
2019-002
FAC accepted this audit on November 19, 2019 — management decision was due May 19, 2020.
In our nonstatistical sample of 49 students, it was noted for 1 student, who was an unofficial withdrawal that a status update was not made for this student to NSLDS within the 60 day requirement from the withdrawal determination date, which is the date the student began the official withdrawal process. We also noted for 1 student who was a fall 2018 semester graduate that a status update was not made for this student to NSLDS within the 60 day requirement from the graduation determination date which is the date the student?s degree was conferred. Context: The first student?s enrollment status was updated 63 days after the withdrawal date. The second student?s enrollment status was updated 157 days after the graduation date. Effect: Students may not enter repayment or their grace period within the appropriate timeframe from their exit from the University or students may not receive adequate notice of the timing of their grace period. Questioned Costs: There were no questioned costs to report as the finding relates only to enrollment reporting is not related to eligibility. Cause: The University does not have proper processes and related controls in place to complete the required updates to NSLDS for reporting changes in enrollment status within the 60 day requirement in relation to official withdrawals or graduations. Recommendation: The Registrar department should review and consider revisions to its processes and related controls in place to ensure completion of updates to NSLDS within the required 60 day timeframe for official withdrawals and graduations. Views Of Responsible Officials/Corrective Action Plan (Unaudited): The University notes personnel changes at Washburn Tech resulted in reassignment of duties and a delay in processing. The staff has completed training and has been provided with compliance expectations. They are now aware how to handle these situations going forward. Completion Date: October 31, 2019 Contact Person: Andy Fogel, Director of Financial Aid
Show full finding ▾Hide full finding ▴Finding 2019-001 ? Significant Deficiency Federal Award No. 84.268, 84.007, 84.033, 84.038, 84.063 U.S. Department Of Education Student Financial Aid Cluster Criteria: According to the Federal Student Aid Handbook, Volume 2, Chapter 3, a university must report changes in a student?s enrollment status, the effective date of the status, and an anticipated completion date to NSLDS. Changes in enrollment to less than half-time, graduated, or withdrawn must be reported within 60 days of the withdrawal determination date for schools that submit roster files to NSLDS. The withdrawal determination date for an official withdrawal is the date that the student begins the school?s withdrawal process, or the date the student otherwise provides official notification to the school of the intent to withdraw. Condition: In our nonstatistical sample of 49 students, it was noted for 1 student, who was an unofficial withdrawal that a status update was not made for this student to NSLDS within the 60 day requirement from the withdrawal determination date, which is the date the student began the official withdrawal process. We also noted for 1 student who was a fall 2018 semester graduate that a status update was not made for this student to NSLDS within the 60 day requirement from the graduation determination date which is the date the student?s degree was conferred. Context: The first student?s enrollment status was updated 63 days after the withdrawal date. The second student?s enrollment status was updated 157 days after the graduation date. Effect: Students may not enter repayment or their grace period within the appropriate timeframe from their exit from the University or students may not receive adequate notice of the timing of their grace period. Questioned Costs: There were no questioned costs to report as the finding relates only to enrollment reporting is not related to eligibility. Cause: The University does not have proper processes and related controls in place to complete the required updates to NSLDS for reporting changes in enrollment status within the 60 day requirement in relation to official withdrawals or graduations. Recommendation: The Registrar department should review and consider revisions to its processes and related controls in place to ensure completion of updates to NSLDS within the required 60 day timeframe for official withdrawals and graduations. Views Of Responsible Officials/Corrective Action Plan (Unaudited): The University notes personnel changes at Washburn Tech resulted in reassignment of duties and a delay in processing. The staff has completed training and has been provided with compliance expectations. They are now aware how to handle these situations going forward. Completion Date: October 31, 2019 Contact Person: Andy Fogel, Director of Financial Aid
Finding: 2019-001 Corrective Action Plan: The University notes personnel changes at Washburn Tech resulted in reassignment of duties and a delay in processing. The staff has completed training and has been provided with compliance expectations. They are now aware how to handle these situations going forward. Completion Date: October 31, 2019 Contact Person: Andy Fogel, Director of Financial Aid
In our nonstatistical sample of 49 students, it was noted for 12 individuals that exit counseling was mailed over the 30 day threshold after learning that the students left the University. Context: We noted that for all exceptions noted for the Fall that exit counseling was sent after 70 days, and that for the one exception noted for the Spring that exit counseling was sent after 74 days. Effect: Students are not properly informed in a timely manner of their responsibilities for the repayment of loans received once leaving the University. Questioned Costs: There were no questioned costs to report as the finding relates only to exit counseling and is not related to eligibility. Cause: The University does not have proper processes and related controls in place to complete the exit counseling requirements within 30 days of the date of the student?s exit from the University for all students who have exited the University upon expected graduation but for which graduation was not conferred until a later date. Recommendation: The Financial Aid department should review and consider revisions to its processes and related controls in place to complete the exit counseling requirements for all students who have exited the University within 30 days of the date of the student?s exit. Views Of Responsible Officials/Corrective Action Plan (Unaudited): The University notes that the exit counseling notification process is automated, however, financial aid ITS had the spring process set to not active. It was made active as soon as the issue was found. The individual has since completed training and has been provided with compliance expectations regarding the exit counseling process. In addition, we are developing a failsafe report if the exit counseling is not sent. Completion Date: December 31, 2019 Contact Person: Andy Fogel, Director of Financial Aid
Show full finding ▾Hide full finding ▴Finding 2019-002 ? Significant Deficiency Federal Award No. 84.268, 84.038 U.S. Department Of Education Student Financial Aid Cluster Criteria: According to the Federal Student Aid Handbook, Volume 2, Chapter 6, a University must confirm that the student has completed face-to-face or online counseling, or that the student has been mailed exit loan counseling material within 30 days of learning that the student has withdrawn or failed to participate in an exit counseling session. Condition: In our nonstatistical sample of 49 students, it was noted for 12 individuals that exit counseling was mailed over the 30 day threshold after learning that the students left the University. Context: We noted that for all exceptions noted for the Fall that exit counseling was sent after 70 days, and that for the one exception noted for the Spring that exit counseling was sent after 74 days. Effect: Students are not properly informed in a timely manner of their responsibilities for the repayment of loans received once leaving the University. Questioned Costs: There were no questioned costs to report as the finding relates only to exit counseling and is not related to eligibility. Cause: The University does not have proper processes and related controls in place to complete the exit counseling requirements within 30 days of the date of the student?s exit from the University for all students who have exited the University upon expected graduation but for which graduation was not conferred until a later date. Recommendation: The Financial Aid department should review and consider revisions to its processes and related controls in place to complete the exit counseling requirements for all students who have exited the University within 30 days of the date of the student?s exit. Views Of Responsible Officials/Corrective Action Plan (Unaudited): The University notes that the exit counseling notification process is automated, however, financial aid ITS had the spring process set to not active. It was made active as soon as the issue was found. The individual has since completed training and has been provided with compliance expectations regarding the exit counseling process. In addition, we are developing a failsafe report if the exit counseling is not sent. Completion Date: December 31, 2019 Contact Person: Andy Fogel, Director of Financial Aid
Finding: 2019-002 Corrective Action Plan: The University notes that the exit counseling notification process is automated, however, financial aid ITS had the spring process set to not active. It was made active as soon as the issue was found. The individual has since completed training and has been provided with compliance expectations regarding the exit counseling process. In addition, we are developing a failsafe report if the exit counseling is not sent. Completion Date: December 31, 2019 Contact Person: Andy Fogel, Director of Financial Aid
In our nonstatistical sample of 40 students, it was noted that 2 students did not receive written notification of their loan disbursement within 30 days of the loan disbursement date. Context: We noted that both exceptions were noted to be in the Fall 2018 semester and were missed due to changes in staffing during the Fall 2018 semester. Effect: Students may not be properly notified of their rights and responsibilities with regard to loans being credited to their accounts. Questioned Costs: Since students were not properly notified of their right to cancel loans on a timely basis, it is possible that eligible students may have chosen to cancel their disbursements/loans. It is not possible at this time to estimate the number of students that might have considered this option had they been properly notified; therefore, we cannot estimate a monetary amount of questioned costs. No exceptions related to student eligibility were noted. Cause: The University does not have proper processes and related controls in place to notify students (or parents) of the required information, within the proper timeframe, when crediting the student accounts with loan funds. Recommendation: The Financial Aid department should review and consider revisions to its processes and related controls in place to notify students (or parents) of the required information, within the proper timeframe, when crediting student accounts with loan funds. Views Of Responsible Officials (Unaudited): The University notes that personnel changes at Washburn Tech resulted in a delay in processing notifications. The new staff has since completed training and been provided with compliance expectations. Beginning August 2019, this process is now automated for Washburn Tech. In addition, we are developing a failsafe report if the loan disbursement notification is not sent. Completion Date: December 31, 2019 Contact Person: Andy Fogel, Director of Financial Aid
Show full finding ▾Hide full finding ▴Finding 2019-003 - Significant Deficiency Federal Award No. 84.268 U.S. Department Of Education Student Financial Aid Cluster Criteria: According to the Federal Student Financial Aid Handbook, Volume 4, Chapter 2, ?Except in the case of loan funds made as a part of a post-withdrawal disbursement, when?.. Direct Loan funds are being credited to a student?s account, the school must also notify the borrower in writing (paper or electronically) of the: anticipated date and amount of the disbursement; borrower?s right to cancel all or a part of the loan or disbursement; and procedures for canceling a Direct Loan?... and the time by which the borrower must notify the school that he or she wishes to cancel the loan or loan disbursement.? Due to the College obtaining affirmative confirmation, the notification must be sent ?no earlier than 30 days before and no later than 30 days after crediting the student?s account.? Condition: In our nonstatistical sample of 40 students, it was noted that 2 students did not receive written notification of their loan disbursement within 30 days of the loan disbursement date. Context: We noted that both exceptions were noted to be in the Fall 2018 semester and were missed due to changes in staffing during the Fall 2018 semester. Effect: Students may not be properly notified of their rights and responsibilities with regard to loans being credited to their accounts. Questioned Costs: Since students were not properly notified of their right to cancel loans on a timely basis, it is possible that eligible students may have chosen to cancel their disbursements/loans. It is not possible at this time to estimate the number of students that might have considered this option had they been properly notified; therefore, we cannot estimate a monetary amount of questioned costs. No exceptions related to student eligibility were noted. Cause: The University does not have proper processes and related controls in place to notify students (or parents) of the required information, within the proper timeframe, when crediting the student accounts with loan funds. Recommendation: The Financial Aid department should review and consider revisions to its processes and related controls in place to notify students (or parents) of the required information, within the proper timeframe, when crediting student accounts with loan funds. Views Of Responsible Officials (Unaudited): The University notes that personnel changes at Washburn Tech resulted in a delay in processing notifications. The new staff has since completed training and been provided with compliance expectations. Beginning August 2019, this process is now automated for Washburn Tech. In addition, we are developing a failsafe report if the loan disbursement notification is not sent. Completion Date: December 31, 2019 Contact Person: Andy Fogel, Director of Financial Aid
Finding: 2019-003 Corrective Action Plan: The University notes that personnel changes at Washburn Tech resulted in a delay in processing notifications. The new staff has since completed training and been provided with compliance expectations. Beginning August 2019, this process is now automated for Washburn Tech. In addition, we are developing a failsafe report if the loan disbursement notification is not sent. Completion Date: December 31, 2019 Contact Person: Andy Fogel, Director of Financial Aid
In our nonstatistical sample of 40 students, it was noted that 4 students? Pell and Direct Loan Disbursement Dates did not match between the University?s General Ledger and the Common Origination and Disbursement (COD) website. Context: We noted that for all students with exceptions noted, the disbursement dates listed in the University?s General Ledger were one day before the disbursement dates listed on the Common Origination and Disbursement (COD) website for the students? Pell and Federal Direct Loans, except for one instance where the disbursement date listed in the University?s General Ledger was 16 days after the disbursement date listed on the Common Origination and Disbursement (COD) website for the student?s Fall 2018 Pell disbursement. Effect: Interest may be charged inaccurately to students for Federal Direct Loans resulting in being under or over-charged interest, and the Department of Education may not be aware of the accurate dates of disbursements which aid the Department of Education in anticipating cash flow requirements for higher education institutions. Questioned Costs: There were no known or likely questioned costs over $25,000. Cause: The University does not have proper processes and related controls in place to verify the disbursement dates matched between the two systems. Recommendation: The Financial Aid department should review and consider revisions to its processes and related controls in place to update the disbursement dates in the Common Origination and Disbursement website, based on the actual disbursement date of funds according the University?s General Ledger. Views Of Responsible Officials (Unaudited): The University notes personnel changes at Washburn Tech resulted in disbursement dates not matching. The new staff has since completed training and provided compliance expectations. Completion Date: October 31, 2019 Contact Person: Andy Fogel, Director of Financial Aid
Show full finding ▾Hide full finding ▴Finding 2019-004 - Significant Deficiency Federal Award No. 84.268 & 84.063 U.S. Department Of Education Student Financial Aid Cluster Criteria: According to 34 CFR 668.164(a)(1), ??a disbursement of title IV, HEA program funds occurs on the date that the institution credits the student?s ledger account or pays the student or parent directly?? Condition: In our nonstatistical sample of 40 students, it was noted that 4 students? Pell and Direct Loan Disbursement Dates did not match between the University?s General Ledger and the Common Origination and Disbursement (COD) website. Context: We noted that for all students with exceptions noted, the disbursement dates listed in the University?s General Ledger were one day before the disbursement dates listed on the Common Origination and Disbursement (COD) website for the students? Pell and Federal Direct Loans, except for one instance where the disbursement date listed in the University?s General Ledger was 16 days after the disbursement date listed on the Common Origination and Disbursement (COD) website for the student?s Fall 2018 Pell disbursement. Effect: Interest may be charged inaccurately to students for Federal Direct Loans resulting in being under or over-charged interest, and the Department of Education may not be aware of the accurate dates of disbursements which aid the Department of Education in anticipating cash flow requirements for higher education institutions. Questioned Costs: There were no known or likely questioned costs over $25,000. Cause: The University does not have proper processes and related controls in place to verify the disbursement dates matched between the two systems. Recommendation: The Financial Aid department should review and consider revisions to its processes and related controls in place to update the disbursement dates in the Common Origination and Disbursement website, based on the actual disbursement date of funds according the University?s General Ledger. Views Of Responsible Officials (Unaudited): The University notes personnel changes at Washburn Tech resulted in disbursement dates not matching. The new staff has since completed training and provided compliance expectations. Completion Date: October 31, 2019 Contact Person: Andy Fogel, Director of Financial Aid
Finding: 2019-004 Corrective Action Plan: The University notes personnel changes at Washburn Tech resulted in disbursement dates not matching. The new staff has since completed training and provided compliance expectations. Completion Date: October 31, 2019 Contact Person: Andy Fogel, Director of Financial Aid
In our nonstatistical sample of 44 students, it was noted that 2 students who withdrew that did not have their unearned funds returned within 45 days of their withdrawal determination date. Context: We noted that the unearned aid for the noted exceptions was returned to the Department of Education after 48 and 49 days. Effect: Delays in the return of funds to the Department of Education allows students and the University to improperly keep funds longer than allowed and prevents the Department of Education from potentially earning interest on these funds. Questioned Costs: There were no known or likely questioned costs that exceeded $25,000. Cause: The University does not have proper processes and related controls in place to remit the required amount of funds to the Department of Education within the proper timeframe, when a return of unearned aid is required. Recommendation: The Financial Aid department should review and consider revisions to its processes and related controls in place to remit the required amount of funds to the Department of Education within the proper timeframe, when a return of unearned aid is required. Views Of Responsible Officials (Unaudited): The University notes personnel changes at Washburn Tech resulted in reassignment of duties and a delay in processing. The new staff has since completed training and received compliance expectations on R2T4 and deadlines. In addition, we are developing a failsafe report if the return to Title IV is not processed. Completion Date: December 31, 2019 Contact Person: Andy Fogel, Director of Financial Aid
Show full finding ▾Hide full finding ▴Finding 2019-005 - Significant Deficiency Federal Award No. 84.268, 84.007, & 84.063 U.S. Department Of Education Student Financial Aid Cluster Criteria: According to the Federal Student Financial Aid Handbook, Volume 5, Chapter 2, when a withdrawn student requires a Return of Title IV Funds calculation, ?a school must return unearned funds for which it is reasonable as soon as possible but no later than 45 days from the determination of a student?s withdrawal.? Condition: In our nonstatistical sample of 44 students, it was noted that 2 students who withdrew that did not have their unearned funds returned within 45 days of their withdrawal determination date. Context: We noted that the unearned aid for the noted exceptions was returned to the Department of Education after 48 and 49 days. Effect: Delays in the return of funds to the Department of Education allows students and the University to improperly keep funds longer than allowed and prevents the Department of Education from potentially earning interest on these funds. Questioned Costs: There were no known or likely questioned costs that exceeded $25,000. Cause: The University does not have proper processes and related controls in place to remit the required amount of funds to the Department of Education within the proper timeframe, when a return of unearned aid is required. Recommendation: The Financial Aid department should review and consider revisions to its processes and related controls in place to remit the required amount of funds to the Department of Education within the proper timeframe, when a return of unearned aid is required. Views Of Responsible Officials (Unaudited): The University notes personnel changes at Washburn Tech resulted in reassignment of duties and a delay in processing. The new staff has since completed training and received compliance expectations on R2T4 and deadlines. In addition, we are developing a failsafe report if the return to Title IV is not processed. Completion Date: December 31, 2019 Contact Person: Andy Fogel, Director of Financial Aid
Finding: 2019-005 Corrective Action Plan: The University notes personnel changes at Washburn Tech resulted in reassignment of duties and a delay in processing. The new staff has since completed training and received compliance expectations on R2T4 and deadlines. In addition, we are developing a failsafe report if the return to Title IV is not processed. Completion Date: December 31, 2019 Contact Person: Andy Fogel, Director of Financial Aid
FAC accepted this audit on January 2, 2019 — management decision was due July 2, 2019.
FAC accepted this audit on March 11, 2018 — management decision was due September 11, 2018.
FAC accepted this audit on January 11, 2017 — management decision was due July 11, 2017.
GSA_MIGRATION
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GSA_MIGRATION
2015-001
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