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SPEARFISH SCHOOL DISTRICT NO. 40-2Local Government

EIN: 460278406

UEI: E6TRA2KCS6E7

Audited by: KETEL THORSTENSON, LLP

Oversight agency: 84 [Department of Education]

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Data as of September 2, 2026

SPEARFISH SCHOOL DISTRICT NO. 40-210 audit years5 findings2 repeat
10
Audit Years
5
Total Findings
2
Repeat Findings
$1.9M
Federal Awards Expended (FY 2025)

FY 2025-06-30

$1,942,811 federal awards expended

Management decision deadline — for entities that funded this organization

The FAC accepted this audit on January 23, 2026. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by July 23, 2026 (42 days ago).

What is a management decision? →
2025-001
Reporting
MATERIAL WEAKNESS

#2025-001: Financial Statement and Schedule of Expenditures of Federal Awards (SEFA) Preparation Federal Program Affected: All Compliance Requirement: Reporting Questioned Costs: None Condition and Cause: As a matter of practicality and efficiency, we have assisted in drafting the financial statements and SEFA, in both form and content, based on information provided by management during the audit. Criteria and Effect: Management and those charged with governance are ultimately responsible for preparing and presenting the financial statements and SEFA in accordance with the applicable financial reporting framework. The auditor’s responsibility for the financial statements and SEFA is to express an opinion on them based on the audit evidence obtained. Repeat Finding from Prior Year: Yes, prior year finding #2024-001. Recommendation: Management should review the financial statements and SEFA for accuracy of account balances and context of note disclosures. Management and governance should inquire of the auditors about any balances or disclosures which management does not understand or cannot reconcile to internal records prior to signing the management representation letter. Response/Corrective Action Plan: The School agrees with the above Finding. See Corrective Action Plan.

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Full finding narrative

#2025-001: Financial Statement and Schedule of Expenditures of Federal Awards (SEFA) Preparation Federal Program Affected: All Compliance Requirement: Reporting Questioned Costs: None Condition and Cause: As a matter of practicality and efficiency, we have assisted in drafting the financial statements and SEFA, in both form and content, based on information provided by management during the audit. Criteria and Effect: Management and those charged with governance are ultimately responsible for preparing and presenting the financial statements and SEFA in accordance with the applicable financial reporting framework. The auditor’s responsibility for the financial statements and SEFA is to express an opinion on them based on the audit evidence obtained. Repeat Finding from Prior Year: Yes, prior year finding #2024-001. Recommendation: Management should review the financial statements and SEFA for accuracy of account balances and context of note disclosures. Management and governance should inquire of the auditors about any balances or disclosures which management does not understand or cannot reconcile to internal records prior to signing the management representation letter. Response/Corrective Action Plan: The School agrees with the above Finding. See Corrective Action Plan.

Corrective Action Plan

Responsible Individuals: Craig Crosswait, Business Manager Corrective Action Plan: Management of the School has reviewed the financial statements and SEFA prepared by Ketel Thorstenson, LLP. The financial statements have been compared and reconciled to the internal records maintained by the School. Management and the School Board have been given adequate opportunity to ask questions regarding the financial statements, SEFA, and note disclosures and have received sufficient responses from the auditors prior to final publication of the audited financial statements and SEFA. Management is satisfied that appropriate actions have been taken to allow them to take responsibility for the financial statements and SEFA. Anticipated Completion Date: Ongoing

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FY 2024-06-30

$3,032,529 federal awards expended

FAC accepted this audit on February 8, 2025 — management decision was due August 8, 2025.

2024-004
Activities Allowed or Unallowed / Cost Allowability
SIGNIFICANT DEFICIENCY

Federal Program Affected: SPED Cluster, ALN #84.027 and #84.173 Compliance Requirement: Activities Allowed/Allowable Costs Questioned Costs: None Condition and Cause: During our testing of payroll transactions, we noted two instances in which time-certification percentages did not agree to the amount charged to the grant. However, we were able to verify the employee was properly charged to the grant. Criteria and Effect: Uniform Guidance requires adequate documentation, including support for all time charged to federal grants. Incorrect documentation may result in noncompliance. Repeat Finding from Prior Year: No. Recommendation: We recommend the District ensure time-certifications are reviewed for accuracy and the general ledger coding is consistent with the certifications. Response/Corrective Action Plan: Management is in agreement with the finding. See Corrective Action Plan.

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Full finding narrative

Federal Program Affected: SPED Cluster, ALN #84.027 and #84.173 Compliance Requirement: Activities Allowed/Allowable Costs Questioned Costs: None Condition and Cause: During our testing of payroll transactions, we noted two instances in which time-certification percentages did not agree to the amount charged to the grant. However, we were able to verify the employee was properly charged to the grant. Criteria and Effect: Uniform Guidance requires adequate documentation, including support for all time charged to federal grants. Incorrect documentation may result in noncompliance. Repeat Finding from Prior Year: No. Recommendation: We recommend the District ensure time-certifications are reviewed for accuracy and the general ledger coding is consistent with the certifications. Response/Corrective Action Plan: Management is in agreement with the finding. See Corrective Action Plan.

Corrective Action Plan

Responsible Individuals: Craig Crosswait, Business Manager Corrective Action Plan: The District will review all time-certifications for accuracy. Anticipated Completion Date: Ongoing

About Activities Allowed or Unallowed, Allowable Costs / Cost Principles →

FY 2023-06-30

$4,164,184 federal awards expendedNo findings recorded this year

FAC accepted this audit on January 31, 2024 — management decision was due July 31, 2024.

FY 2022-06-30

$3,394,227 federal awards expendedNo findings recorded this year

FAC accepted this audit on February 1, 2023 — management decision was due August 1, 2023.

FY 2021-06-30

$3,485,645 federal awards expendedNo findings recorded this year

FAC accepted this audit on January 13, 2022 — management decision was due July 13, 2022.

FY 2020-06-30

$1,755,788 federal awards expendedNo findings recorded this year

FAC accepted this audit on January 14, 2021 — management decision was due July 14, 2021.

FY 2019-06-30

$1,674,465 federal awards expendedNo findings recorded this year

FAC accepted this audit on November 19, 2019 — management decision was due May 19, 2020.

FY 2018-06-30

$1,650,989 federal awards expended

FAC accepted this audit on January 6, 2019 — management decision was due July 6, 2019.

2018-003
Cost Allowability / Cash Management
SIGNIFICANT DEFICIENCY

GSA_MIGRATION

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GSA_MIGRATION

Corrective Action Plan

GSA_MIGRATION

About Allowable Costs / Cost Principles, Cash Management →

FY 2017-06-30

$1,677,781 federal awards expendedNo findings recorded this year

FAC accepted this audit on January 24, 2018 — management decision was due July 24, 2018.

FY 2016-06-30

$1,448,737 federal awards expended

FAC accepted this audit on January 3, 2017 — management decision was due July 3, 2017.

2016-001
Cost Allowability / Reporting
MATERIAL WEAKNESSREPEAT OF 2015-001

GSA_MIGRATION

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GSA_MIGRATION

Corrective Action Plan

GSA_MIGRATION

Prior Finding References

2015-001

About Allowable Costs / Cost Principles, Reporting →
2016-002
Cost Allowability / Reporting
MATERIAL WEAKNESSREPEAT OF 2015-002

GSA_MIGRATION

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GSA_MIGRATION

Corrective Action Plan

GSA_MIGRATION

Prior Finding References

2015-002

About Allowable Costs / Cost Principles, Reporting →

Data source: This information comes from the Federal Audit Clearinghouse, the official repository of Single Audit data. All data is public domain. Verify this organization's audit history at fac.gov.

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