Russell House: Response to Domestic and Sexual ViolenceNon-Profit

2020-002 Procurement procedures Criteria: Recipients of federal awards are required to comply with the Procurement Standards section of the Uniform Guidance. Additionally, the Organization is required to comply with the procurement standards outlined by the Missouri Department of Social Services (DSS). Condition: Although procurement procedures were performed, the Organization was unable to provide documentation to support the rationale of the procurement method used or the basis for the proposal selected. In addition, the Organization did not obtain prior approval from DSS when required for sole source procurements, nor did it obtain a written agreement for contractual services. Cause: The Organization was unaware of the documentation and approval requirements. Effect: The Organization was not in compliance with federal awards Uniform Guidance or DSS requirements. Questioned Costs: None Recommendation: In December 2020, the Organization adopted revised fiscal policies that concur with the Uniform Guidance and DSS requirements. We recommend the Organization maintain adequate records to support the procedures performed and implement oversight of procurement procedures to prevent future issues of noncompliance. Views of responsible officials and planned corrective actions: Subsequent to year end, the Organization has implemented written policies and procedures to ensure compliance with the Uniform Guidance and DSS requirements. Russell House has also implemented procedures and is in the process of training staff to assure vendors are checked for debarment and suspension, that the bid process is followed, and that the Organization has permission before obtaining a sole-source procurement.