Metropolitan Community CollegeHigher Education

Student Financial Assistance Cluster U.S. Department of Education 84.268 - Federal Direct Student Loans - Award Year 2024/2025 84.063 - Federal Pell Grant Program - Award Year 2024/2025 Criteria or Specific Requirement – Special Tests & Provisions: Enrollment Reporting Pell 34 CFR Section 690.83(b)(2); FDL, 34 CFR Section 685.309. Federal regulations state that enrollment information must be reported to the NSLDS website within 30 days of whenever attendance changes for students, unless a complete roster will be submitted within 60 days. These changes include reductions or increases in attendance levels, withdrawals, graduations or approved leave of absence. Institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. Condition – Enrollment information was not submitted within the required timeframe by the College. Cause – Lack of oversight by management. Effect or potential effect – Notification of student changes was not reported in a timely manner. Questioned Costs – None noted. Context – Out of a population of 333 student enrollment status changes, a sample of 40 student status changes was selected for testing. Out of the 40 selected for testing, 13 students that had status changes were not communicated to NSLDS on a timely basis. The sample was not, and was not intended to be, a statistically valid sample. Identification as a Repeat Finding – Yes, see 2024-001 Recommendation – The College should improve monitoring policies and procedures to ensure student status changes are reported timely to NSLDS. Views of Responsible Officials and Planned Corrective Actions – Management agrees with the stated finding and has implemented a corrective action plan.

Student Financial Assistance Cluster U.S. Department of Education 84.268 - Federal Direct Student Loans - Award Year 2023/2024 84.063 - Federal Pell Grant Program - Award Year 2023/2024 Criteria or Specific Requirement – Special Tests & Provisions: Enrollment Reporting Pell 34 CFR Section 690.83(b)(2); FDL, 34 CFR Section 685.309. Federal regulations state that enrollment information must be reported to the NSLDS website within 30 days of whenever attendance changes for students, unless a complete roster will be submitted within 60 days. These changes include reductions or increases in attendance levels, withdrawals, graduations or approved leave of absence. Institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. Condition – Enrollment information was not submitted within the required timeframe by the College. Questioned Costs – None noted. Context – Out of a population of 398 student enrollment status changes, a sample of 40 student status changes was selected for testing. Out of the 40 selected for testing, two students that had status changes were not communicated to NSLDS on a timely basis. The sample was not, and was not intended to be, a statistically valid sample. Effect – Notification of student changes was not reported in a timely manner. Cause – Oversight by management. Identification as a Repeat Finding – No Recommendation – The College should improve monitoring policies and procedures to ensure student status changes are reported timely to NSLDS. Views of Responsible Officials and Planned Corrective Actions – Management agrees with the stated finding and has implemented a corrective action plan.

COVID-19 Education Stabalization Fund U.S. Department of Education COVID-19 - Education Stabalization Fund - Student Aid (CFDA No. 84.425E) Criteria or Specific Requirement - Reporting, Section 18004(a)(1) Condition - The College did not post the required documentation on its website until June 11, 2020. This is 6 days late, when considering the May 6, 2020 date of the EA. Questioned Costs - None Context - Section 18004(e) of the CARES Act requires each institution that received a 18004 (a)(1) Student Aid Portion award to submit a report to the Secretary of the U.S. Department of Education (the Department) ?at such time and in such manner as the Secretary may require.? This was later clarified through an Electronic Announcement (EA) from the Department on May 6, 2020, to require the IHEs publicly post specified information on their website no later than 30 days from the date of the institution?s Certification and Agreement with the Department. The OMB Compliance Supplement Addendum implies this requirement is effective beginning May 6, 2020. Effect - The College failed to comply with the reporting requirements of the HEERF program. Cause - At the time that the information was required to be posted, there was existing confusion as to when the various reports were due, including this initial report. Confusion existed at that time as to when the 30 days would begin and how quickly the initial information should be posted. Furthermore, the College did not have strong controls in place that would trigger the posting of the information within the required timing. These factors resulted in the College temporarily overlooking this requirement and posting the information past the required deadline. Identification as a Repeat Finding - N/A Recommendation - The College should strengthen the internal controls surrounding the HEERF reporting by establishing policies and procedures to ensure that reporting information is submitted timely. Views of Responsible Officials and Planned Corrective Actions - The College has established a process of running the report on a monthly basis to ensure that reporting information is compiled and ready for submission by the required quarterly reporting timeframes.

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