VILLAGE OF WEYERHAEUSERLocal Government

Criteria: The Village is responsible for establishing a procurement policy that follows related requirements outlined in Uniform Guidance. Condition: The Uniform Guidance requires governmental entities to have procurement policies that address specific elements, including: the five procurement methods, open competition, conflicts of interest, avoidance of unnecessary or duplicative items, contracting with small and minority businesses, women?s business enterprises, and labor surplus area firms. The Village?s procurement policy, although approved by the award oversight agency, did not contain all the required elements as set forth by CFR 2, Part 200, Subpart D. Context: The Village adopted a procurement policy that met the requirements outlined by the award oversight agency of their sole active federal aid program and was not aware that it needed to establish a procurement policy that follows the requirements outlined in Uniform Guidance. We have concluded that the Village met all of the procurement requirements outlined by the awarding agency related to the one federal grant program operated during the audit period. The procurement requirements for the one active federal grant program during the period under audit were determined, reviewed and approved by the award oversight agency. Cause: The Village relied on guidance provided by the award oversight agency during the procurement process. Effect: The potential exists that compliance requirements are not being met if the Village is not familiar with Uniform Guidance compliance requirements.