Galatia Community Unit School District #1Local Government

Federal Program Name and Year: American Rescue Plan Elementary and Secondary School Emergency Relief. Project No.: 22-4998-E3. CFDA No.: 84.425U. Passed Through: Illinois State Board of Education. Federal Agency: U.S. Department of Education. Criteria or Specific Requirement: For employees whose time is coded to multiple cost centers, time and effort documentation is essential to support the amount of time charged to each program. That documentation should be approved by the employee's supervisor. Condition: We found that time cards supporting the amount of time charged to the grant program contain3ed no evidence of supervisory approval. Questioned Costs: None. Context: Total salaries of the program were $212,955. The portion of these salaries paid to employees working for multiple cost centers is not known. Effect: Increases the risk that inappropriate time charges could be applied to the grant program resulting in overcharging the grant for costs incurred. Our test was a statistical sample of 17 salary charges to the grant and 10 charges did not have supervisory approval of time cards. Cause: Hourly employee timesheets are not reviewed and approved by a supervisor. Recommendation: We recommend the District provide proper documentation of a supervisors approval on the timesheet for payment of hourly employees. Management's response: The Superintendent will begin noting his approval with his initials on payroll reports for hourly employees each pay period.

Federal Program Name and Year: American Rescue Plan Elementary and Secondary School Emergency Relief. Project No.: 22-4998-E3. CFDA No.: 84.425U. Passed Through: Illinois State Board of Education. Federal Agency: U.S. Department of Education. Criteria or Specific Requirement: Per Title 2 CFR 200.512(d), the data collection form must be submitted within the earlier of 30 calendar days after receipt of the auditors' report, or nine months after the end of the audit period. Condition: The data collection form for the audit of the year ended June 30, 2021 was due March 31, 2022, but was not submitted until June 16, 2022, or 77 days late. Questioned Costs: None. Context: The data collection form submission must include an attachment of the annual audit report of an independent auditor. As of May 2022, the auditor had not completed the audit in accordance with his agreement with the District. The District fired the auditor and hired a new firm to complete the audit, but the deadline had already passed. Effect: The submission of the prior year audit and data collection form was not done before the deadline. Cause: The data collection form could not be submitted without the audited financial statements. The firm hired to perform the audit failed to do so. They were fired in May 2022, after the submission deadline. The new firm completed the audit and the data collection form was filed on June 16, 2022. Recommendation: We recommend that all required filings be submitted timely according to the Single Audit Act of 1984 and Title 2, U.S. Code of Federal Regulations guidelines. Management's Response: A new firmhas been engaged to perform the District's audits. This will allow filings to be made before the deadline.

Federal Program Name and Year: Child Nutrition Cluster-2021. Project No.: 20-4210, 20-4220, and 21-4225. CFDA No.: 10553, 10.555 and 10.559. Passed Through: Illinois State Board of Education. Federal Agency: U.S. Department of Agriculture. Criteria or specific requirement: According to 2 CFR Section 180.300, when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity is not suspended, debarred or otherwise excluded. Condition: The District had transactions in excess of $25,000 with one vendor that they did not check for suspension and debarment or have a signed certification. Questioned Cost: None. Context: Total payments to the vendor were $100,867 as of June 30, 2021. Effect: The District was at risk of making material payments to vendors who are not allowed to do business with the federal government. There was no noncompliance, but there was no internal control in place to prevent noncompliance. Cause: The District was not aware of this requirement. Recommendation: We recommend the District check the Excluded Parties List System or collect certifications from the entity for any vendor that the District expects to pay more than $25,000 for the year. Management's Response: We were not aware of this requirement, but we will ensure that we comply going forward.

Federal Program and year: Child Nutrition Cluster and Elementary and Secondary School Emergency Relief - 2021. Project No.: 20-4210, 20-4220, 21-4225 and 21-4998. CFDA No.: 10.553, 10.555, 10.559 and 84.425D. Passed Through: Illinois State Board of Education. Federal Agency: U.S. Department of Agriculture and U.S. Department of Education. Criteria or specific requirement: Uniform Guidance requires policies related to cash management, cost allowability, procurement, and conflict of interest provisions, along with appropriate financial management systems and internal controls over federal awards to safeguard federal funds. Condition: The District did not have written policies and procedures over any of the components of grant administration. Questioned Costs: None. Context: Total federal grants expended during the fiscal year ended June 30, 2021 was $837,477. Effect: There are no written policies in place to prevent the misuse of federal funds. Cause: The District was not aware of this requirement. Recommendation: The District needs to develop written policies and procedures related to cash management, cost allowability, procurement, and conflict of interest provisions for federal funds it receives. Management's Response: We have adopted the appropriate policies as of May 26, 2022.