EIN: 370947016
UEI: MPKHSMGA55W1
Audited by: Pamela J Simpson, CPA
Oversight agency: 10 [Department of Agriculture]
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Data as of September 7, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on June 27, 2024. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by December 27, 2024 (621 days ago).
What is a management decision? →Electronic payments of the monthly credit card statements and other vendor payments were noted that did not have all of the required detailed invoices attached to support the charges. Effect: The electronic payments were not fully supported by the required, detailed invoices. Lack of supporting detail results in expenditures that may not be allowable. Electronic payments of vendor bills and credit cards are not allowed according to the Housing Authority’s internal control policy. A Board member is not signing off on the payment as required. Cause: The internal controls established are not being followed. Recommendation: It is recommended that all electronic payments be discontinued in accordance with Housing Authority’s policy. All expenditures must have complete, detailed support attached prior to a check being prepared for payment. Two signatures must be affixed to all checks as the final approval prior to distribution.
Show full finding ▾Hide full finding ▴Criteria or specific requirement: AU Section 325 indicates that the “failure of controls designed to safeguard assets from loss, damage or misappropriations” should be regarded as a material weakness in internal controls. In order to safeguard assets, the Ford County Housing Authority’s Internal Control Policy requires that all disbursements be appropriately explained and documented. Statements are to be adequately supported by detailed invoices prior to payment. All disbursements except for payroll taxes and loan payments are to be made by check; all checks are to be co-signed by the Executive Director and a Board member. Condition: Electronic payments of the monthly credit card statements and other vendor payments were noted that did not have all of the required detailed invoices attached to support the charges. Effect: The electronic payments were not fully supported by the required, detailed invoices. Lack of supporting detail results in expenditures that may not be allowable. Electronic payments of vendor bills and credit cards are not allowed according to the Housing Authority’s internal control policy. A Board member is not signing off on the payment as required. Cause: The internal controls established are not being followed. Recommendation: It is recommended that all electronic payments be discontinued in accordance with Housing Authority’s policy. All expenditures must have complete, detailed support attached prior to a check being prepared for payment. Two signatures must be affixed to all checks as the final approval prior to distribution.
Managements Planned Corrective Action: The Executive Director, Jamie Satterfield will review all statements received and match detailed invoices to the statements prior to a check being prepared for payment. That detail will be made available to the Board member designated to co-sign the checks prior to distribution. Payment should be withheld until adequate documentation is obtained from the employee initiating the purchase.
FAC accepted this audit on June 29, 2022 — management decision was due December 29, 2022.
Receipt of rents received from tenants were not being reconciled to the bank deposits on a daily basis. The lack of reconciliations allowed for cash payments to be misappropriated by a former office employee. Effect: The payments received from the tenants were credited to their individual accounts, but the cash was not deposited in the bank resulting in a loss of assets. Cause: The internal controls in place were not being followed. Financial statements and the underlying records were not being properly reviewed and reconciled. When discrepancies were noted, there was not a timely follow up or investigation. Recommendation: It is recommended that all internal controls be reviewed and enforced. Discrepancies, if noted, should be investigated and resolved immediately.
Show full finding ▾Hide full finding ▴Finding 2021-001: Failure of Internal Control CFDA#: 14.850 Public Housing and 10.415 Rural Rental Housing Loans Year: 09/30/2021 Questioned Costs: Not determined. Criteria or specific requirement: AU Section 325 indicates that the ?failure of controls designed to safeguard assets from loss, damage or misappropriations? should be regarded as a material weakness in internal controls. Condition: Receipt of rents received from tenants were not being reconciled to the bank deposits on a daily basis. The lack of reconciliations allowed for cash payments to be misappropriated by a former office employee. Effect: The payments received from the tenants were credited to their individual accounts, but the cash was not deposited in the bank resulting in a loss of assets. Cause: The internal controls in place were not being followed. Financial statements and the underlying records were not being properly reviewed and reconciled. When discrepancies were noted, there was not a timely follow up or investigation. Recommendation: It is recommended that all internal controls be reviewed and enforced. Discrepancies, if noted, should be investigated and resolved immediately.
CORRECTIVE ACTION PLAN Managements Planned Corrective Action: The Executive Director discovered the misappropriation and terminated the employee. A reconciliation was completed by the Director of the credits posted to tenant accounts to the cash received/deposited and a claim was submitted to the insurance carrier. Subsequent legal action was also taken. Additionally, the internal controls were reviewed with all employees; and enforcement of those controls is monitored daily by the Director.
FAC accepted this audit on December 20, 2021 — management decision was due June 20, 2022.
FAC accepted this audit on July 28, 2020 — management decision was due January 28, 2021.
FAC accepted this audit on June 16, 2019 — management decision was due December 16, 2019.
FAC accepted this audit on May 31, 2018 — management decision was due December 1, 2018.
FAC accepted this audit on May 30, 2017 — management decision was due November 30, 2017.
Data source: This information comes from the Federal Audit Clearinghouse, the official repository of Single Audit data. All data is public domain. Verify this organization's audit history at fac.gov.
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