EIN: 370730118
UEI: F6G9C4HMNHW4
Audited by: RLN US LLP
Oversight agency: 47 [National Science Foundation]
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Data as of August 31, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on June 29, 2026. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by December 29, 2026 (118 days from today).
What is a management decision? →FAC accepted this audit on January 29, 2026 — management decision was due July 29, 2026.
FAC accepted this audit on October 15, 2025 — management decision was due April 15, 2026.
During our audit we noted that there were instances where billing for expenses associated with federal grants was not carried out in a timely manner. This delay was evidenced by the time laps between the completion of services and the request for reimbursement to agencies.
Show full finding ▾Hide full finding ▴During our audit we noted that there were instances where billing for expenses associated with federal grants was not carried out in a timely manner. This delay was evidenced by the time laps between the completion of services and the request for reimbursement to agencies.
The Accounting Department has established policies and procedures to ensure that grant billing is processed accurately and reconciled on a monthly basis. It is part of the CFO and Controller’s responsibility to verify that grant billing is reconciled each month and that there are no variances or discrepancies between the billing, drawdowns, and expenses. In addition, the CFO is working diligently to ensure that all grant billing is recorded in the same period in which the expenses are incurred.
2022-003
During the audit, it was identified that the Society did not retain sufficient documentation to verify participant eligibility for the program. In some cases, participant profile documents were missing or incomplete, limiting the ability to confirm compliance with eligibility requirements.
Show full finding ▾Hide full finding ▴During the audit, it was identified that the Society did not retain sufficient documentation to verify participant eligibility for the program. In some cases, participant profile documents were missing or incomplete, limiting the ability to confirm compliance with eligibility requirements.
ASEE is working with the Program Directors to ensure that proper and sufficient documentation is stored and retained for all federal awards. In addition, the organization is providing the necessary tools to help Program Directors store and retain all documents securely and for the long term.
2022-004
FAC accepted this audit on June 13, 2025 — management decision was due December 13, 2025.
During our audit we noted that there were instances where billing for expenses associated with federal grants was not carried out in a timely manner. This delay was evidenced by the time laps between the completion of services and the request for reimbursement to agencies.
Show full finding ▾Hide full finding ▴During our audit we noted that there were instances where billing for expenses associated with federal grants was not carried out in a timely manner. This delay was evidenced by the time laps between the completion of services and the request for reimbursement to agencies.
The Accounting department has established policies and procedures to ensure that grant billing is done properly and reconciled monthly. Part of the CFO and Controller’s duty is to ensure that grant billing is reconciled monthly, and there are no variances or discrepancies with the billing, drawdowns, and expenses. Last, the CFO and Controller are currently working diligently to ensure grant billing is properly done in the period the expenses are incurred.
2021-003
During the audit, it was identified that the Society did not retain sufficient documentation to verify participant eligibility for the program. In some cases, participant profile documents were missing or incomplete, limiting the ability to confirm compliance with eligibility requirements.
Show full finding ▾Hide full finding ▴During the audit, it was identified that the Society did not retain sufficient documentation to verify participant eligibility for the program. In some cases, participant profile documents were missing or incomplete, limiting the ability to confirm compliance with eligibility requirements.
ASEE is working with the Program directors to ensure that proper and sufficient documentation is stored and retained for all federal awards. In addition, the organization is providing the proper tools to assist the Program Directors store and retain all documents safely for a long time.
2021-004
FAC accepted this audit on March 14, 2025 — management decision was due September 14, 2025.
During our audit we noted that there were instances where billing for expenses associated with federal grants was not carried out in a timely manner. This delay was evidenced by the time laps between the completion of services and the request for reimbursement to agencies.
Show full finding ▾Hide full finding ▴During our audit we noted that there were instances where billing for expenses associated with federal grants was not carried out in a timely manner. This delay was evidenced by the time laps between the completion of services and the request for reimbursement to agencies.
The Accounting department has established policies and procedures to ensure that grant billing is done properly and reconciled monthly. Part of the CFO and Controller’s duty is to ensure that grant billing is reconciled monthly, and there are no variances or discrepancies with the billing, drawdowns, and expenses. Last, the CFO and Controller are currently working diligently to ensure grant billing is properly done in the period the expenses are incurred.
2020-003
During the audit, it was identified that the Society did not retain sufficient documentation to verify participant eligibility for the program. In some cases, participant profile documents were missing or incomplete, limiting the ability to confirm compliance with eligibility requirements.
Show full finding ▾Hide full finding ▴During the audit, it was identified that the Society did not retain sufficient documentation to verify participant eligibility for the program. In some cases, participant profile documents were missing or incomplete, limiting the ability to confirm compliance with eligibility requirements.
ASEE is working with the Program directors to ensure that proper and sufficient documentation is stored and retained for all federal awards. In addition, the organization is providing the proper tools to assist the Program Directors store and retain all documents safely for a long time.
2020-004
FAC accepted this audit on November 18, 2024 — management decision was due May 18, 2025.
During our audit we noted that there were instances where billing for expenses associated with federal grants was not carried out in a timely manner. This delay was evidenced by the time laps between the completion of services and the request for reimbursement to agencies.
Show full finding ▾Hide full finding ▴During our audit we noted that there were instances where billing for expenses associated with federal grants was not carried out in a timely manner. This delay was evidenced by the time laps between the completion of services and the request for reimbursement to agencies.
The ASEE accounting department has established policies and procedures to ensure that cash is fully reconciled on a monthly basis. Part of the CFO and Controller’s duty is to ensure that cash is fully reconciled monthly and there are no variances or discrepancies with cash. In addition, the CFO and Controller work together to ensure grant billing is done properly in the period the expenses are incurred.
2019-003
The Society did not provide sufficient documentation to verify and support some stipend expenses for participants during the audit period. Additionally, inadequate internal controls and policies resulted in the failure to retain supporting documentation for participant eligibility.
Show full finding ▾Hide full finding ▴The Society did not provide sufficient documentation to verify and support some stipend expenses for participants during the audit period. Additionally, inadequate internal controls and policies resulted in the failure to retain supporting documentation for participant eligibility.
The ASEE accounting department has established policies and procedures to ensure federal awards documents are stored and preserved for at least for a seven-year period or even long if necessary. However, there are in some cases where the documents were not stored, or they become not operable due to the fact of not saving the documents properly in the network.
2019-004
FAC accepted this audit on April 22, 2024 — management decision was due October 22, 2024.
The billing for expenses associated with federal grants was not carried out in a timely manner. This delay was evidenced by the time laps between the completion of services and the request for reimbursement to agencies.
Show full finding ▾Hide full finding ▴The billing for expenses associated with federal grants was not carried out in a timely manner. This delay was evidenced by the time laps between the completion of services and the request for reimbursement to agencies.
The ASEE accounting department has established policies and procedures to ensure that cash is fully reconciled on a monthly basis. Part of the CFO and Controller’s duty is to ensure cash is fully reconciled monthly and there are no variances or discrepancies with cash. In addition, the CFO and Controller work together to ensure grant billing is done properly in the period the expenses are incurred.
2018-003
The Society lacked sufficient documentation to substantiate the eligibility of expenditures during the audit period. Additionally, inadequate internal controls and policies resulted in the failure to retain supporting documentation for program participant eligibility.
Show full finding ▾Hide full finding ▴The Society lacked sufficient documentation to substantiate the eligibility of expenditures during the audit period. Additionally, inadequate internal controls and policies resulted in the failure to retain supporting documentation for program participant eligibility.
The ASEE accounting department has established policies and procedures to ensure federal awards documents are stored and preserved for at least for a seven-year period or even long if necessary. However, on the case of NDSEG Contract – CC538, ASEE could not retain the documents for the federal award because the Federal Government requested that all paperwork be transferred to the new federal contractor; as a result, ASEE could not keep to any of the records.
2018-004
The Society lacked support and procedures to ensure open and free competition or to determine if vendors were suspended or debarred. Further, the Society has inadequate procurement procedures and internal controls.
Show full finding ▾Hide full finding ▴The Society lacked support and procedures to ensure open and free competition or to determine if vendors were suspended or debarred. Further, the Society has inadequate procurement procedures and internal controls.
The ASEE accounting department has established policies and procedures to ensure ASEE is fully incompliance with the federal awards. Policies and procedures were established to ensure the organization does a risk assessment and vendor bidding process for all awards over $ 10,000 in value for vendors.
The Society did not perform required policies and procedures required under the subrecipient monitoring compliance requirements. Additionally, Society did not have a policy document for monitoring subrecipients
Show full finding ▾Hide full finding ▴The Society did not perform required policies and procedures required under the subrecipient monitoring compliance requirements. Additionally, Society did not have a policy document for monitoring subrecipients
The ASEE accounting department has policies and procedures to ensure the monitoring and post award process is performed on all subrecipients for FY19. In addition to our compliance review with NSF in 2021, we made an effort to go back and fill out the subrecipient and contractor forms for active awards included in the FY19 timeframe.
FAC accepted this audit on March 5, 2024 — management decision was due September 5, 2024.
The Society does not have an adequate process to reconcile its cash balances, perform a review of the cash reconciliation, and address unreconciled items. Further, during our audit we noted that, on certain occassions, billing for expeneses related to federal grants was not carried out in a timely manner
Show full finding ▾Hide full finding ▴The Society does not have an adequate process to reconcile its cash balances, perform a review of the cash reconciliation, and address unreconciled items. Further, during our audit we noted that, on certain occassions, billing for expeneses related to federal grants was not carried out in a timely manner
The ASEE accounting team has generated policies and procedures to ensure that all the balance sheet accounts are fully reconciled monthly, and one of the main reconciliations is the cash accounts. Part of the CFO and Controller’s duty is to ensure cash is fully reconciled monthly and there are no variances or discrepancies on the cash. In addition, the CFO and Controller review the reconciliation to ensure that all the workpapers and reconciliations are appropriate and there are no discrepancies with cash
The Society has not implemented proper internal control and has inadequate policies, and procedures to ensure that supporting documentation for the eligibility of the program participants is retained
Show full finding ▾Hide full finding ▴The Society has not implemented proper internal control and has inadequate policies, and procedures to ensure that supporting documentation for the eligibility of the program participants is retained
The ASEE accounting team has generated policies and procedures to create stronger internal controls; in addition, the accounting team work closely with the Compliance and Program Directors to ensure ASEE is fully in compliance with the federal grant law requirements. Furthermore, the ASEE accounting team reviews all expenses to ensure they are allowable and in compliance with federal award regulations
During our testing, we noted that the Society did not have the internal controls in place regarding the preparation and review and did not regularly report to the governmental agencies the program performance reports as stipulated within the program award contract
Show full finding ▾Hide full finding ▴During our testing, we noted that the Society did not have the internal controls in place regarding the preparation and review and did not regularly report to the governmental agencies the program performance reports as stipulated within the program award contract
The ASEE accounting team has generated policies and procedures to ensure ASEE is fully incompliance with federal grant awards. In addition, the accounting team works closely with the Compliance and Program Directors to ensure ASEE is fully in compliance with the federal grant law requirements and reporting
During our testing, we identified that the Society did not perform required policies and procedures required under the subrecipient monitoring compliance requirements. Additionally, Society did not have a policy document for monitoring subrecipients
Show full finding ▾Hide full finding ▴During our testing, we identified that the Society did not perform required policies and procedures required under the subrecipient monitoring compliance requirements. Additionally, Society did not have a policy document for monitoring subrecipients
The ASEE accounting team has generated policies and procedures to create stronger internal control; in addition, the accounting team work closely with the Compliance Directors to ensure ASEE is fully in compliance with the federal grant law requirements and subrecipient monitoring. Furthermore, the ASEE accounting team reviews all subrecipient expenses to ensure they are allowable and in compliance with federal award regulations
FAC accepted this audit on January 20, 2022 — management decision was due July 20, 2022.
GSA_MIGRATION
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2016-001
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2016-003
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2016-004
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2016-005
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2016-007
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Show full finding ▾Hide full finding ▴FAC accepted this audit on April 8, 2019 — management decision was due October 8, 2019.
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2015-001
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2015-003
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2015-004
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2015-006
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2015-007
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2015-008
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2015-009
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2015-012
Data source: This information comes from the Federal Audit Clearinghouse, the official repository of Single Audit data. All data is public domain. Verify this organization's audit history at fac.gov.
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