EIN: 363838286
UEI: NJ76DUN6DFN4
Audited by: Christopher Ihejirika, CPA
Oversight agency: 14 [Department of Housing and Urban Development]
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Data as of September 2, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on September 27, 2024. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by March 27, 2025 (525 days ago).
What is a management decision? →FAC accepted this audit on January 8, 2024 — management decision was due July 8, 2024.
FAC accepted this audit on April 19, 2024 — management decision was due October 19, 2024.
FAC accepted this audit on December 29, 2022 — management decision was due June 29, 2023.
FAC accepted this audit on August 17, 2022 — management decision was due February 17, 2023.
2020-001 According to the program requirements, APR are due annually to the department of Housing & Urban Development (HUD) within 90 days of a recipient operating year.
Show full finding ▾Hide full finding ▴2020-001 According to the program requirements, APR are due annually to the department of Housing & Urban Development (HUD) within 90 days of a recipient operating year.
Matthew house has developed a schedule with dates of all reports to prevent future delays in reporting.
2019-001
FAC accepted this audit on October 27, 2021 — management decision was due April 27, 2022.
As part of my testing for eligibility and documentation requirements, I selected a sample of 25 clients receiving housing supports from continuum of care program out of 65 participants. In fifteen out of 25 clients, documentation was not available or updated to support the eligibility determination for clients receiving the housing support. Specifically, we noted the following: ? Most of the income verification documents on files were not current. Income verification documents need to be obtained annually or on a regular basis to determine the continued eligibility. ? Central referral systems entry forms not obtained for most of the client and there is no other evidence of referral in the client files. ? Mater lease and sublease on clients file are not updated. Therefore, monthly rents cannot be ascertained. ? Some of the intake forms were not signed by either the applicants and or the supervisor as evidence of review. ? Resident Rent calculation worksheets are not updated annually to reflect resident current incomes and we observed some difference in the client lease stated in the worksheet and the amount stated in the sublease agreements. ? There is no evidence that Housing Quality Standards inspection are conducted on a regularly basis in the client files. ? The organization cannot provide policies and procedure manual for the Continuum of Care Program. Cause: Inadequate record keeping and lack of compliance at the project level. Effect: There is an increased risk that ineligible clients could receive benefits from the program Questioned Cost: NA Context/Sampling: A non-statistical sample of 25 out of 65 Continuum of Care Program clients were selected for eligibility testing. Recommendation: ? To ensure with the program eligibility requirements are met, the organization should obtain and continuing updating the client files to reflect all the supporting documents to determine the program eligibility. ? The organization should also perform Housing Quality Standards inspection on a regular basis in line with the program requirements.
Show full finding ▾Hide full finding ▴U.S. Department of Housing and Urban Development CFDA #14.267 Continuum of Care Program ELIGIBILITY REQUIREMENT Criteria: In accordance with the award requirements, the organization must develop policies and procedures for screening applicants prior to housing assistance being offered. This includes completion of intake forms, income verification, homelessness verification, substantial loss of income affidavit. Also, in accordance with the awards requirements, Housing Quality Standards (HQS) are required both at initial occupancy and during the term of the lease. The organization must keep the inspection reports in the client files. Condition: As part of my testing for eligibility and documentation requirements, I selected a sample of 25 clients receiving housing supports from continuum of care program out of 65 participants. In fifteen out of 25 clients, documentation was not available or updated to support the eligibility determination for clients receiving the housing support. Specifically, we noted the following: ? Most of the income verification documents on files were not current. Income verification documents need to be obtained annually or on a regular basis to determine the continued eligibility. ? Central referral systems entry forms not obtained for most of the client and there is no other evidence of referral in the client files. ? Mater lease and sublease on clients file are not updated. Therefore, monthly rents cannot be ascertained. ? Some of the intake forms were not signed by either the applicants and or the supervisor as evidence of review. ? Resident Rent calculation worksheets are not updated annually to reflect resident current incomes and we observed some difference in the client lease stated in the worksheet and the amount stated in the sublease agreements. ? There is no evidence that Housing Quality Standards inspection are conducted on a regularly basis in the client files. ? The organization cannot provide policies and procedure manual for the Continuum of Care Program. Cause: Inadequate record keeping and lack of compliance at the project level. Effect: There is an increased risk that ineligible clients could receive benefits from the program Questioned Cost: NA Context/Sampling: A non-statistical sample of 25 out of 65 Continuum of Care Program clients were selected for eligibility testing. Recommendation: ? To ensure with the program eligibility requirements are met, the organization should obtain and continuing updating the client files to reflect all the supporting documents to determine the program eligibility. ? The organization should also perform Housing Quality Standards inspection on a regular basis in line with the program requirements.
CAP TITLE - ELIGIBILITY REQUIREMENTS CAP RESPONSIBLE OFFICER - SANJA RICKETTE STINSON, EXECUTIVE DIRECTOR Most of the income verification documents on files are not current. Income verification documents need to be obtained annually or on a regular basis to determine the continued eligibility. ? We are aware that some of the client?s files do not have income verification, primarily due their lack of income. Those who have no income should have a ?Zero Income Affidavit? in their file. Although, services are provided it is not required therefore there are instances where the case manager has experienced difficulty obtaining verification documents due to client?s lack of compliance. MH will document every attempt to obtain verification documents as a way to document our compliance efforts. Central referral systems entry forms are not obtained for most of the clients and there is no other evidence of referral in the client files. ? Some of the files reviewed may have pre-dated both the Central Referral System (CRS) and Coordinated Entry System (CES). All clients entered after 2018 were without question directly from CES, due to matching requirements. MH will place a copy of original referral of all future referrals in the charts. Master lease and sublease on clients file are not updated. Therefore, monthly rents cannot be ascertained from the client files. ? MH will ensure that the sub-lease agreements are complete and include both the total rent amount and the client?s share. Some of the intake forms were not signed by either the applicants and or the supervisor as evidence of review. ? MH supervisor will conduct an internal audit of the files to ensure all documents are signed with her signature for anyone entering the program after November 2016-May 2021. Due to staffing change. Resident Rent calculation worksheets are not updated annually to reflect resident current incomes and we observed some difference in the client lease stated in the worksheet and the amount stated in the sublease agreements. ? MH will review files at their Annual Assessment and make all effort to obtain accurate income information. There is no evidence that Housing Quality Standards inspections are conducted on a regular basis in the client files ? MH will conduct annual HQS inspections around the anniversary date of the move-in.
Matthew House, Inc. did not file the required reports as at when due. Cause: Late filing of required reporting. All the APR print out presented for our review were filled at a date later than 90 days of the organization operating year Effect: Non compliance with the reporting requirements Questioned Cost: NA Recommendation: Management should be complying with reporting deadlines.
Show full finding ▾Hide full finding ▴U.S. Department of Housing and Urban Development CFDA #14.267 Continuum of Care Program ANNUAL PERFORMANCE REPORTS (APR) Criteria: According to the program requirements, APR are due annually to the department of Housing & Urban Development (HUD) within 90 days of a recipient operating year. Condition: Matthew House, Inc. did not file the required reports as at when due. Cause: Late filing of required reporting. All the APR print out presented for our review were filled at a date later than 90 days of the organization operating year Effect: Non compliance with the reporting requirements Questioned Cost: NA Recommendation: Management should be complying with reporting deadlines.
CAP TITLE - REPORTING REQUIREMENTS CAP RESPONSIBLE OFFICER - SANJA RICKETTE STINSON, EXECUTIVE DIRECTOR CAP - HUD CDP Representative was made aware of the reasons for the delays, which vary from HMIS data issues, or personal or medical reasons. MH has been on-time with current APR?s.
FAC accepted this audit on March 26, 2020 — management decision was due September 26, 2020.
FAC accepted this audit on May 24, 2021 — management decision was due November 24, 2021.
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