EIN: 363376432
UEI: HMKUTACDKMX7
Audit also covers 5 related EINs: 363981333, 842410755, 853269875, 993609583, 993634643 · unlinked EINs have no separate FAC filing
Audited by: Wieland Wallace Inc.
Oversight agency: 14 [Department of Housing and Urban Development]
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Data as of August 28, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on January 26, 2026. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by July 26, 2026 (34 days ago).
What is a management decision? →FAC accepted this audit on January 3, 2025 — management decision was due July 3, 2025.
The Project did not make a required replacement reserve deposit. Context: The Project opened a new bank account in July and inadvertently missed the July replacement reserve deposit. All other deposits during the year were made timely. Effect: Failure to make replacement reserve deposits results in noncompliance with the regulatory agreement. Cause: Management oversight. Recommendation: The Project should review its internal control policies to ensure all deposits are made timely. Response: Management agrees with the finding. Actions Taken or Planned on the Finding: The delinquent deposit was made on September 5, 2024. This finding is closed.
Show full finding ▾Hide full finding ▴2024-001 Fred Woods Home Inc. Replacement Reserve Deposit Criteria: The Project is required to make monthly replacement reserve deposits. Condition: The Project did not make a required replacement reserve deposit. Context: The Project opened a new bank account in July and inadvertently missed the July replacement reserve deposit. All other deposits during the year were made timely. Effect: Failure to make replacement reserve deposits results in noncompliance with the regulatory agreement. Cause: Management oversight. Recommendation: The Project should review its internal control policies to ensure all deposits are made timely. Response: Management agrees with the finding. Actions Taken or Planned on the Finding: The delinquent deposit was made on September 5, 2024. This finding is closed.
CORRECTIVE ACTION PLAN FOR AUDIT FINDING 2024-001 The Organization agrees with the finding. The delinquent deposit was made on September 5, 2024 and internal controls have been implemented to assure timely replacement reserve deposits in the future. Contact: Michael Herman, CEO Completion Date: September 5, 2024
Englewood Family Homes LLC was not included in the consolidated financial statements for the year ended June 30, 2023. Context: On July 27, 2022, Englewood Family Homes LLC, a subsidiary of Chicago House and Social Service Agency, purchased an apartment building and entered into several loans to rehabilitate the building. Rehabilitation was still ongoing at June 30, 2023. Effect: The financial statements for Chicago House and Social Service Agency and Subsidiaries were not complete. Cause: The creation of Englewood Family Homes LLC, the purchase of the building, and the subsequent rehabilitation began in July 2022 and was not completed as of June 30, 2023. Although thorough financial records were being kept on the progress of the rehabilitation, due to an oversight by management because of the ongoing nature of the rehabilitation, the Englewood Family Homes LLC financials were not included in the consolidated financial statements of Chicago House and Social Service Agency. Recommendation: The financial statements of Englewood Family Homes LLC should be included in the consolidated financial statements of Chicago House and Social Service Agency moving forward. Controls should be implemented to assure any new subsidiaries of the Organization should be included in the consolidated financial statements. Response: Management agrees with the finding. Actions Taken or Planned on the Finding: Management has addressed and implemented internal controls to assure all subsidiaries are recorded on the consolidated financial statements. The financial statements for the year ended June 30, 2023 have been restated to include Englewood Family Homes LLC. This finding is closed.
Show full finding ▾Hide full finding ▴2024-002 Consolidating All Subsidiaries Criteria: All subsidiaries should be accounted for in the consolidated financial statements. Condition: Englewood Family Homes LLC was not included in the consolidated financial statements for the year ended June 30, 2023. Context: On July 27, 2022, Englewood Family Homes LLC, a subsidiary of Chicago House and Social Service Agency, purchased an apartment building and entered into several loans to rehabilitate the building. Rehabilitation was still ongoing at June 30, 2023. Effect: The financial statements for Chicago House and Social Service Agency and Subsidiaries were not complete. Cause: The creation of Englewood Family Homes LLC, the purchase of the building, and the subsequent rehabilitation began in July 2022 and was not completed as of June 30, 2023. Although thorough financial records were being kept on the progress of the rehabilitation, due to an oversight by management because of the ongoing nature of the rehabilitation, the Englewood Family Homes LLC financials were not included in the consolidated financial statements of Chicago House and Social Service Agency. Recommendation: The financial statements of Englewood Family Homes LLC should be included in the consolidated financial statements of Chicago House and Social Service Agency moving forward. Controls should be implemented to assure any new subsidiaries of the Organization should be included in the consolidated financial statements. Response: Management agrees with the finding. Actions Taken or Planned on the Finding: Management has addressed and implemented internal controls to assure all subsidiaries are recorded on the consolidated financial statements. The financial statements for the year ended June 30, 2023 have been restated to include Englewood Family Homes LLC. This finding is closed.
CORRECTIVE ACTION PLAN FOR AUDIT FINDING 2024-002 The Organization agrees with the finding. Management has implemented controls to assure all subsidiaries are included in the financial statements. The June 30, 2023 financial statements were restated to include Englewood Family Homes LLC. Contact: Michael Herman, CEO Completion Date: November 20, 2024
FAC accepted this audit on December 20, 2023 — management decision was due June 20, 2024.
FAC accepted this audit on March 6, 2023 — management decision was due September 6, 2023.
FAC accepted this audit on February 9, 2022 — management decision was due August 9, 2022.
FAC accepted this audit on December 12, 2021 — management decision was due June 12, 2022.
The replacement reserve was not funded as required and unauthorized disbursements were made from the account. Criteria: All disbursements from the replacement reserve must be approved by HUD and monthly deposits are required. Questioned Cost: $3,462 for FHA project No. 071-HD024 and $4,035 for FHA project No. 071-HD152 Effect: Noncompliance with the regulatory agreement and distributions not authorized by HUD. Cause: The Organization was not receiving HUD subsidies which affected its cash flow. The Organization did not have enough cash to cover the deposits to the replacement reserve for the last seven months of the year. Several withdrawals and deposits from the replacement reserve were made to cover the operating account as well. Recommendation: The Organization should review procedures to assure safeguards are adequate to assure against future unallowable activity. The reserve should also be funded as required. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and the auditor?s recommendations have been adopted. The Organization funded the reserve in full subsequent to year end.
Show full finding ▾Hide full finding ▴FINDING NO. 2020-002: CFDA 14.181 Supportive Housing for Persons with Disabilities Condition: The replacement reserve was not funded as required and unauthorized disbursements were made from the account. Criteria: All disbursements from the replacement reserve must be approved by HUD and monthly deposits are required. Questioned Cost: $3,462 for FHA project No. 071-HD024 and $4,035 for FHA project No. 071-HD152 Effect: Noncompliance with the regulatory agreement and distributions not authorized by HUD. Cause: The Organization was not receiving HUD subsidies which affected its cash flow. The Organization did not have enough cash to cover the deposits to the replacement reserve for the last seven months of the year. Several withdrawals and deposits from the replacement reserve were made to cover the operating account as well. Recommendation: The Organization should review procedures to assure safeguards are adequate to assure against future unallowable activity. The reserve should also be funded as required. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and the auditor?s recommendations have been adopted. The Organization funded the reserve in full subsequent to year end.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING NO. 2020-002: CFDA 14.181 Supportive Housing for Persons with Disabilities Recommendation: The Organization should review procedures to assure safeguards are adequate to assure against future unallowable activity. The reserve should also be funded as required. Actions Taken: The auditor?s recommendations have been adopted. The Organization funded the reserve in full subsequent to year end. Responsible Person: Michael Herman, Chief Executive Officer Anticipated Completion Date: June 2021
The OMB Uniform Guidance reporting package was not submitted timely. Criteria: The OMB Uniform Guidance reporting package is due nine months after year-end. Questioned Cost: None Effect: Noncompliance with the regulatory agreement. Cause: The audit for fiscal year ended June 30, 2019 was completed late due to additional work performed by the previous auditors causing the reporting packages for the years ending June 30, 2019 and 2020 to be submitted late. Recommendation: The Organization should review procedures to assure safeguards are adequate to assure against future tardiness. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and the auditor?s recommendations have been adopted. New procedures have been implemented to ensure timely filings in the future.
Show full finding ▾Hide full finding ▴FINDING NO. 2020-003: CFDA 14.181 Supportive Housing for Persons with Disabilities; 14.241 Housing Opportunities for Persons with AIDS; and 14.267 Continuum of Care Condition: The OMB Uniform Guidance reporting package was not submitted timely. Criteria: The OMB Uniform Guidance reporting package is due nine months after year-end. Questioned Cost: None Effect: Noncompliance with the regulatory agreement. Cause: The audit for fiscal year ended June 30, 2019 was completed late due to additional work performed by the previous auditors causing the reporting packages for the years ending June 30, 2019 and 2020 to be submitted late. Recommendation: The Organization should review procedures to assure safeguards are adequate to assure against future tardiness. Views of Responsible Officials and Planned Corrective Actions: The Organization agrees with the finding and the auditor?s recommendations have been adopted. New procedures have been implemented to ensure timely filings in the future.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING NO. 2020-003: CFDA 14.181 Supportive Housing for Persons with Disabilities Recommendation: The Organization should review procedures to assure safeguards are adequate to assure against future tardiness of the submission of the OMB Uniform Guidance reporting package. Actions Taken: New procedures have been implemented to ensure timely filings in the future. Although the filing for June 30, 2020 will also be late, management anticipates the filing for June 30, 2021 will be timely. Responsible Person: Michael Herman, Chief Executive Officer Anticipated Completion Date: March 31, 2022
2019-004
Surplus cash of $12,314 existing at June 30, 2019 has not yet been deposited into the residual receipts reserve for FHA Project Number 071-HD152. Criteria: Surplus cash at the end of each fiscal reporting period is to be deposited into the residual receipts reserve. Questioned Cost: $12,314 Effect: Noncompliance with the regulatory agreement Cause: Operational personnel were unaware that the transfer was necessary. Recommendation: Management should arrange to transfer the amount due to the residual receipts account as soon as possible. Operational personnel should be educated about required residual receipts deposits. Views of Responsible Officials and Planned Corrective Actions: Management is in discussions with HUD to have the surplus cash contributions waived for both years ended June 30, 2019 and 2018 totaling $12,314 and $21,909, respectively, for FHA Project No. 071-HD152.
Show full finding ▾Hide full finding ▴FINDING NO. 2020-004: CFDA 14.181 Supportive Housing for Persons with Disabilities Condition: Surplus cash of $12,314 existing at June 30, 2019 has not yet been deposited into the residual receipts reserve for FHA Project Number 071-HD152. Criteria: Surplus cash at the end of each fiscal reporting period is to be deposited into the residual receipts reserve. Questioned Cost: $12,314 Effect: Noncompliance with the regulatory agreement Cause: Operational personnel were unaware that the transfer was necessary. Recommendation: Management should arrange to transfer the amount due to the residual receipts account as soon as possible. Operational personnel should be educated about required residual receipts deposits. Views of Responsible Officials and Planned Corrective Actions: Management is in discussions with HUD to have the surplus cash contributions waived for both years ended June 30, 2019 and 2018 totaling $12,314 and $21,909, respectively, for FHA Project No. 071-HD152.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING NO. 2020-004: CFDA 14.181 Supportive Housing for Persons with Disabilities Recommendation: Management should arrange to transfer the amount due to the residual receipts account as soon as possible. Operational personnel should be educated about required residual receipts deposits. Actions Taken: Management is in discussions with HUD to have the residual receipt deposit waived for the years ended June 30, 2019 and 2018. Responsible Person: Michael Herman, Chief Executive Officer Anticipated Completion Date: December 31, 2021
FAC accepted this audit on June 9, 2021 — management decision was due December 9, 2021.
The audit package was required to have been submitted to the FAC no later than March 31, 2020. Questioned Cost: N/A Context: The audit package currently remains past due. Effect: Failure to report upon compliance with major federal programs in accordance with the Uniform Guidance may result in penalties assessed against the Organizations, including holdbacks of funding. Cause: The Organizations have experienced significant turnover of personnel within their financial reporting department, including at the CFO position, and replacement personnel had severely underperformed. Identification as a Repeat Finding: Identified as a repeat finding. Recommendation: We recommend that the Organizations hire a CFO replacement and that management oversight and monitoring by those charged with governance should be increased to ensure compliance with these timing requirements. Response: Management agrees with the Finding.
Show full finding ▾Hide full finding ▴Finding #2019-004 ? Timeliness of Financial Reporting Federal Agency: U.S. Department of Housing and Urban Development and U.S. Department of Health and Human Services Program: Supportive Housing for Persons with Disabilities (Section 811) and Housing Opportunities for Persons with AIDS (HOPWA) Federal CFDA#: 14.181 and 14.241 Type of Finding: Noncompliance with requirements of major federal program Material weakness in internal control over compliance Criteria: The audit package and the related data collection form shall be submitted to the Federal Audit Clearinghouse (?FAC?) no later than 30 days after receipt of the auditors? report or nine months after the end of the fiscal year, whichever comes first. Condition: The audit package was required to have been submitted to the FAC no later than March 31, 2020. Questioned Cost: N/A Context: The audit package currently remains past due. Effect: Failure to report upon compliance with major federal programs in accordance with the Uniform Guidance may result in penalties assessed against the Organizations, including holdbacks of funding. Cause: The Organizations have experienced significant turnover of personnel within their financial reporting department, including at the CFO position, and replacement personnel had severely underperformed. Identification as a Repeat Finding: Identified as a repeat finding. Recommendation: We recommend that the Organizations hire a CFO replacement and that management oversight and monitoring by those charged with governance should be increased to ensure compliance with these timing requirements. Response: Management agrees with the Finding.
Finding # 2019-004 Timeliness of Financial Reporting o Type of Finding: Noncompliance with requirements of major federal program Material weakness in internal control over compliance Corrective Action: To re-establish acceptable accounting practices, the agency hired Quatrro Business Support Services in 2020 to manage financial entries. These entries include accounts payable, accounts receivable, financial statements, annual budget, audit preparation and oversight of federally funded programs. Part of these responsibilities is the monthly preparation of all financial entries to ensure that at the end of the fiscal year the audit process is completed and submitted to the Federal Clearing House in the required timeframe. Due to the past issues that compromised the agency?s controls and financial entries and the length of time it took to correct the situation, the timeliness of the FY 18 and FY 19 audits and submissions to the Federal Clearing House was impacted. Continued attention to rectifying all internal financial processes and continued oversight by the CEO, Chief Administrative Officer and the Finance Committee of the Board of Trustees will enable the agency to meet required time lines in the future.
2018-004
The Projects did not provide adequate supporting documentation, obtained and retained, for all tenants subsidized by each major federal program. Questioned Cost: Unknown Context: Of five (5) tenants tested, one (1) current lease could not be located and two (2) of the located leases were not signed by the Project manager and the lease?s rental charge amount did not agree to the rent roll accounting records. Effect: Appropriate monitoring and verification of lease terms subsidized by each major federal program cannot be established without having adequate, accurate, and complete supporting documentation for all rental units. This could result in collection of improper lease amounts, rental to ineligible tenants, or unauthorized tenant charges, which are not accurately accounted for and monitored in a timely manner. Cause: The Projects? internal controls over compliance were deficient and ineffectively monitored. Identification as a Repeat Finding: Not a repeat finding. Recommendation: We recommend that the Projects strictly enforce their policies and procedures regarding the proper completion of tenant leases and related supporting documentation for tenant eligibility and related accounting and monitoring of this requirement. Response: Management agrees with the Finding.
Show full finding ▾Hide full finding ▴Finding #2019-005 ? Lease Documentation Federal Agency: U.S. Department of Housing and Urban Development Program: Supportive Housing for Persons with Disabilities (Section 811) Federal CFDA#: 14.181 Type of Finding: Noncompliance with requirements of major federal program Material weakness in internal control over compliance Significant deficiency in internal control over financial reporting Criteria: All rental charges and related leasing activities must be supported by a signed HUD-approved lease and related application, recertification, and supporting eligibility documentation. Condition: The Projects did not provide adequate supporting documentation, obtained and retained, for all tenants subsidized by each major federal program. Questioned Cost: Unknown Context: Of five (5) tenants tested, one (1) current lease could not be located and two (2) of the located leases were not signed by the Project manager and the lease?s rental charge amount did not agree to the rent roll accounting records. Effect: Appropriate monitoring and verification of lease terms subsidized by each major federal program cannot be established without having adequate, accurate, and complete supporting documentation for all rental units. This could result in collection of improper lease amounts, rental to ineligible tenants, or unauthorized tenant charges, which are not accurately accounted for and monitored in a timely manner. Cause: The Projects? internal controls over compliance were deficient and ineffectively monitored. Identification as a Repeat Finding: Not a repeat finding. Recommendation: We recommend that the Projects strictly enforce their policies and procedures regarding the proper completion of tenant leases and related supporting documentation for tenant eligibility and related accounting and monitoring of this requirement. Response: Management agrees with the Finding.
Finding # 2019-005 Lease Documentation o Type of Finding: Noncompliance with requirements of major federal program Material weakness in internal control over compliance Significant deficiency in internal controls over financial reporting Corrective Action: Due to staff turnover and organizational issues within the agency, the oversight of lease documentation was impacted. The issue was not that proper lease documentation had not been received from each client but rather an issue of scanning and storing of the documents. The Director of Property & Administration and the Property Administrator have audited past and present lease files to ensure that all documents were received, scanned, signed and filed. They have re-established appropriate oversight procedures and timely review of the files to help ensure compliance with leasing documentation in the future.
The Projects did not have appropriately documented tenant security deposit balances included on the leases in support of the rent roll balances for those rental units. Questioned Cost: Unknown Context: Security deposits per the rent roll were not clearly supported by amounts detailed on executed lease documents. Effect: Appropriate monitoring and reporting of security deposit activity in the rent roll and accounting system cannot be established without having a proper support process in place. Cause: The Projects? internal controls over compliance were deficient and ineffectively monitored. Identification as a Repeat Finding: Not a repeat finding. Recommendation: We recommend that the Projects strictly enforce their policies and procedures regarding security deposits and that they increase their monitoring of this requirement. Response: Management agrees with the Finding.
Show full finding ▾Hide full finding ▴Finding #2019-006 ? Tenant Security Deposits Federal Agency: U.S. Department of Housing and Urban Development Program: Supportive Housing for Persons with Disabilities (Section 811) Federal CFDA#: 14.181 Type of Finding: Noncompliance with requirements of major federal program Significant deficiency in internal control over compliance Significant deficiency in internal control over financial reporting Criteria: Tenant security deposits collected and accounted for within the accounting system rent roll should agree to the amount agreed to by the tenant as documented on their executed lease document. Condition: The Projects did not have appropriately documented tenant security deposit balances included on the leases in support of the rent roll balances for those rental units. Questioned Cost: Unknown Context: Security deposits per the rent roll were not clearly supported by amounts detailed on executed lease documents. Effect: Appropriate monitoring and reporting of security deposit activity in the rent roll and accounting system cannot be established without having a proper support process in place. Cause: The Projects? internal controls over compliance were deficient and ineffectively monitored. Identification as a Repeat Finding: Not a repeat finding. Recommendation: We recommend that the Projects strictly enforce their policies and procedures regarding security deposits and that they increase their monitoring of this requirement. Response: Management agrees with the Finding.
Finding # 2019-006 Tenant Security Deposits o Type of Finding: Noncompliance with requirements of major federal program Significant deficiency in internal control over compliance Significant deficiency in internal control over financial reporting Corrective Action: Due to staff turnover and organizational issues within the agency, the oversight of security deposit entries and the related information on the rent rolls was impacted. In some cases, agreements were reached with the client but not always updated on the rent roll or lease. Due to this finding, the Director of Property & Administration and the Property Administrator are auditing all security deposit and lease agreements and making appropriate corrections to rent rolls and client lease documentation as needed. They have re-established appropriate oversight procedures and regular review of security deposit agreements to help ensure accuracy of this information in the future. In addition, the agency has begun to upload Tenant Security Deposits to a central location for storage and easy retrieval. Each Tenant Security Deposit is coded with the appropriate project identifier to ensure proper recording. Monthly analysis of HUD Project 811 cash receipts will be made to ensure Tenant Security Deposits are separated from regular cash receipts and deposited to the Tenant Security Deposit bank accounts.
Certain direct supporting documentation for amounts charged to the programs did not agree with the amounts being charged. Questioned Cost: Unknown Context: Of the eight (8) personnel selected for testing, all eight (8) had several months of actual allocations that did not agree with the amounts being administratively entered into the primary source for supporting payroll documentation. Alternatively, other supporting information did affirm the appropriateness of the amounts charged to the programs. Effect: Variances in amounts claimed and received and the actual amounts to be allocated to the major program could result in a misapplication of funding. Cause: The Organizations? internal controls over compliance were deficient and ineffectively monitored. Identification as a Repeat Finding: Identified as a repeat finding. Recommendation: We recommend that the Organizations strictly enforce their policies and procedures regarding the proper documentation and administration for the allocations of costs and expenditures and that they increase their monitoring of this requirement. Response: Management agrees with the Finding.
Show full finding ▾Hide full finding ▴Finding #2019-007 ? Allocations (Payroll) Federal Agency: U.S. Department of Health and Human Services Program: Housing Opportunities for Persons with AIDS (HOPWA) Federal CFDA#: 14.241 Type of Finding: Noncompliance with requirements of major federal program Material weakness in internal control over compliance Criteria: Recipients of federal funding are required to provide supporting documentation for the amounts charged to the program (amounts should be actual and not budgeted). For costs that are being allocated, the costs must also be allocated uniformly across all programs. Condition: Certain direct supporting documentation for amounts charged to the programs did not agree with the amounts being charged. Questioned Cost: Unknown Context: Of the eight (8) personnel selected for testing, all eight (8) had several months of actual allocations that did not agree with the amounts being administratively entered into the primary source for supporting payroll documentation. Alternatively, other supporting information did affirm the appropriateness of the amounts charged to the programs. Effect: Variances in amounts claimed and received and the actual amounts to be allocated to the major program could result in a misapplication of funding. Cause: The Organizations? internal controls over compliance were deficient and ineffectively monitored. Identification as a Repeat Finding: Identified as a repeat finding. Recommendation: We recommend that the Organizations strictly enforce their policies and procedures regarding the proper documentation and administration for the allocations of costs and expenditures and that they increase their monitoring of this requirement. Response: Management agrees with the Finding.
Finding # 2019-007 Allocations (Payroll) o Type of Finding: Noncompliance with requirements of major federal program Material weakness in internal control over compliance Corrective Action: To assist in re-establishing acceptable accounting practices, the agency hired Quatrro Business Support Services in 2020 to manage financial entries. These entries include accounts payable, accounts receivable, financial statements, annual budget, audit preparation and oversight of federally funded programs. Also included in the responsibilities, is the recording and monitoring of payroll allocations to ensure that actual payroll and benefit expenses are allocated to the correct federal program. Analysis of all federally funded programs will be conducted on a regular basis and matched to the grant vouchers. In FY 21, the agency changed payroll vendors from ADP to CertiPay. CertiPay payroll registers clearly identify the employee allocation which allows for better control and oversight. Payroll registers are reviewed by the assigned Quatrro team member and the Director of Finance to ensure employees are being accurately allocated. In addition, oversight will be provided by the Chief Administrative Officer.
FAC accepted this audit on December 20, 2020 — management decision was due June 20, 2021.
GSA_MIGRATION
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FAC accepted this audit on March 29, 2018 — management decision was due September 29, 2018.
FAC accepted this audit on December 11, 2016 — management decision was due June 11, 2017.
Data source: This information comes from the Federal Audit Clearinghouse, the official repository of Single Audit data. All data is public domain. Verify this organization's audit history at fac.gov.
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