EIN: 362537114
UEI: D4UDBNDKGCZ8
Audited by: Crowe LLP
Oversight agency: 84 [Department of Education]
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Data as of August 31, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on December 22, 2025. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by June 22, 2026 (72 days ago).
What is a management decision? →FAC accepted this audit on December 2, 2024 — management decision was due June 2, 2025.
Three of the 25 students in our sample did not have a cost of attendance that aligned with their appropriate budget. Context: The students with the error each had an additional $3,778 added to their cost of attendance by the system. The College provided a report identifying the extent of the error, which affected a total of 130 students in the summer. Questioned Cost: None Effect: The cost of attendance did not agree with the appropriate student budget established by the College. Upon recalculation of aid, the error did not cause any student to be over-awarded aid. Cause: An error was made in entering the cost of attendance adjustment rules into Colleague, the system that determines the student financial aid awards. Repeat Finding: No Recommendation: We recommend that a second person review the cost of attendance adjustment rules for accuracy after they are entered into Colleague. Views of responsible officials and planned corrective actions: A Corrective Action Plan (CAP) was implemented to address an error in the Cost of Attendance (COA) assignment for 130 students in the 24/25 award year. Due to changes in the FAFSA, a housing question was removed, causing some students to be incorrectly assigned a "dependent living with parent" budget instead of the correct "dependent living off-campus" budget, resulting in an inadvertent $3,778 COA increase. However, no students were over-awarded financial aid. Corrective actions included updating system rules, implementing a secondary review process, and adding safeguards to prevent future errors. Additionally, periodic reviews and ongoing staff training will ensure continued accuracy in financial aid processing.
Show full finding ▾Hide full finding ▴Federal Program Information: Student Financial Aid Cluster, ALN 84.007, 84.268, 84.033, 84.063 Criteria: Awards for Student Financial Aid are determined based on financial need. Financial need is established by considering the student's cost of attendance and their individual expected family contribution. The student's cost of attendance is determined based on their status and program at the College. The cost of attendance should align with the appropriate student budget established by the College. Condition: Three of the 25 students in our sample did not have a cost of attendance that aligned with their appropriate budget. Context: The students with the error each had an additional $3,778 added to their cost of attendance by the system. The College provided a report identifying the extent of the error, which affected a total of 130 students in the summer. Questioned Cost: None Effect: The cost of attendance did not agree with the appropriate student budget established by the College. Upon recalculation of aid, the error did not cause any student to be over-awarded aid. Cause: An error was made in entering the cost of attendance adjustment rules into Colleague, the system that determines the student financial aid awards. Repeat Finding: No Recommendation: We recommend that a second person review the cost of attendance adjustment rules for accuracy after they are entered into Colleague. Views of responsible officials and planned corrective actions: A Corrective Action Plan (CAP) was implemented to address an error in the Cost of Attendance (COA) assignment for 130 students in the 24/25 award year. Due to changes in the FAFSA, a housing question was removed, causing some students to be incorrectly assigned a "dependent living with parent" budget instead of the correct "dependent living off-campus" budget, resulting in an inadvertent $3,778 COA increase. However, no students were over-awarded financial aid. Corrective actions included updating system rules, implementing a secondary review process, and adding safeguards to prevent future errors. Additionally, periodic reviews and ongoing staff training will ensure continued accuracy in financial aid processing.
Corrective Action Plan (CAP) Issue Overview: An error was identified in the application of the Cost of Attendance (COA) for a small group of students in the 24/25 award year. Due to changes in the FAFSA, which eliminated the housing question, certain students were incorrectly assigned a "dependent living with parent" budget. This error led to an inadvertent addition of $3,778 to the COA for 130 students, who should have been assigned a "dependent living off-campus" budget. Key Point: While the error affected the COA for these students, no students were over-awarded financial aid as a result of this mistake. ________________________________________ Corrective Actions Taken: 1. Immediate Correction: o Upon discovering the error, The College immediately updated the 24/25 award year budget rules in the financial aid system. This change ensures that the correct COA budget is assigned based on each student’s housing status. o The affected students’ COA amounts have been promptly corrected and updated in the system. This adjustment did not result in any over-award of financial aid. 2. System Update and Prevention: o We implemented a year-specific rule for the 24/25 award year to account for changes in the FAFSA, specifically the removal of the housing question. o This rule ensures that students are automatically assigned the correct COA budget based on their housing situation (i.e., dependent living on-campus, off-campus, or with parents), preventing the recurrence of this error in future award years. 3. Secondary Review Process: o We will implement a secondary review process of cost of attendance adjustments. This process will verify that the correct COA budget is applied to all students during award processing. 4. Communication with Auditors: o We have informed the auditors of the corrective actions taken, confirming that no questioned costs arose from this error. o We have assured the auditors that the necessary system adjustments have been implemented and that additional safeguards are now in place to prevent similar errors from occurring in the future. ________________________________________ Long-Term Preventative Measures: 1. Periodic Reviews: o We will conduct periodic reviews of the COA rules and the financial aid processing system to ensure ongoing accuracy. These reviews will take place at least once per award year and will assess whether the system is correctly applying the appropriate COA categories based on student housing data. 2. Ongoing Staff Training: o We will provide additional training for financial aid staff, focusing on: New FAFSA regulations and changes to COA rules. The importance of accurate budget assignments and potential consequences of errors. o Training will be conducted annually to ensure staff remains up-to-date on federal regulations and internal procedures. ________________________________________ Conclusion: The College has taken immediate corrective actions to address the error in the COA assignment for the affected students. By updating system rules, implementing a secondary review process, and taking proactive steps to ensure long-term accuracy, we are confident that similar errors will not occur in the future. Additionally, we will continue to communicate with auditors and provide them with any necessary documentation to demonstrate the effectiveness of our corrective actions. We appreciate your understanding and look forward to a continued commitment to maintaining the highest standards in financial aid processing. Should you have any further questions or need additional information, please feel free to contact me directly at Thomas Panas, Director of Financial Aid, Triton College, 2000 Fifth Ave, River Grove, IL 60171, or by phone at 708.456.0300 x3738.
FAC accepted this audit on October 25, 2023 — management decision was due April 25, 2024.
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FAC accepted this audit on November 26, 2018 — management decision was due May 26, 2019.
FAC accepted this audit on October 10, 2017 — management decision was due April 10, 2018.
FAC accepted this audit on November 1, 2016 — management decision was due May 1, 2017.
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