Monroe CountyLocal Government

Finding 2020-002: Timely Certification and Acceptance of the Data Collection Form Federal Programs Highway Planning and Construction Cluster 20.106 Airport Improvement Program 20.509 Formula Grants and Rural Areas Condition and Context followed by Criteria The County?s December 31, 2018 Federal Compliance Audit was issued on August 12, 2019. The County certified its 2018 data collection form on March 24, 2022 and it was accepted on March 27, 2022. As noted below, the data collection form was not filed in a timely manner as it was not certified and submitted within 30 calendar days of the report issuance. Under the Uniform Grant Guidance, Section 200.512, Report Submission, the audit must be completed and the data collection form must be submitted within the earlier of 30 calendar days of the auditor?s report or nine months after the end of the audit period. Questioned Costs None noted Cause County management stated that the County?s data collection form for 2018 was not certified by Federal Audit Clearinghouse due to a miscommunication with the Federal Audit Clearinghouse team on a system issue which occurred on the day the County was attempting to file. Effect The Federal reporting package was not received timely by the Federal Audit Clearinghouse which could impact granting agencies. Recommendation We recommend that the County develop an additional control process to ensure that the data collection form is filed in a timely manner. Views of Responsible Officials The 2018 Data Collection Form (Form SF-SAC) was submitted within 30 days of the report issuance; however, was not certified within the same timeframe. During this period the Federal Clearinghouse Website experienced technical issues, causing a glitch with completion of the certification process. Monroe County believed the technical issues to be resolved, and the certification of the data collection form complete, as the county did not receive notification to suggest otherwise.