EIN: 351128831
UEI: LRN7DLHKH9Z7
Audited by: Audit Solutions, LLC.
Oversight agency: 14 [Department of Housing and Urban Development]
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Data as of August 29, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on June 17, 2025. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by December 17, 2025 (256 days ago).
What is a management decision? →I noted that the PHA did not maintain the following forms required by HUD for the Talbert’s Cleaning Painting & Construction contract: - Request for proposal or invitation for bid - Instruction to bidders - Reports, Certifications, and Other Statements of Bid - General Conditions - Construction Progress Schedule - Schedule of Amounts for Contracts Payments - Notice to Proceed - Bid Tabulation Form Questioned Costs: None noted. Effect: The PHA did not comply with HUD requirements while administering the aforementioned contract. Cause: It appears that the former administration did not follow proper procurement procedures. Recommendation: I recommend that PHA ensure that all contracts and other required forms are signed and maintained in the contract file and follow proper procurement procedures. Management’s Response: The previous administration worked tirelessly to implement the current Procurement Policy. The policy was implemented in the calendar year of 2024 and is being followed. All Board Members and Staff have received an up-to-date Procurement Policy.
Show full finding ▾Hide full finding ▴2024-001. Contract Administration Federal Awards: 14.872 – Public Housing Capital Fund Type: Significant deficiency Criteria: HUD requires that all pertinent bid and contract document forms be maintained when administering a contract per HUD Handbook No. 7460.8 Rev 2 Chapter 11. Condition: I noted that the PHA did not maintain the following forms required by HUD for the Talbert’s Cleaning Painting & Construction contract: - Request for proposal or invitation for bid - Instruction to bidders - Reports, Certifications, and Other Statements of Bid - General Conditions - Construction Progress Schedule - Schedule of Amounts for Contracts Payments - Notice to Proceed - Bid Tabulation Form Questioned Costs: None noted. Effect: The PHA did not comply with HUD requirements while administering the aforementioned contract. Cause: It appears that the former administration did not follow proper procurement procedures. Recommendation: I recommend that PHA ensure that all contracts and other required forms are signed and maintained in the contract file and follow proper procurement procedures. Management’s Response: The previous administration worked tirelessly to implement the current Procurement Policy. The policy was implemented in the calendar year of 2024 and is being followed. All Board Members and Staff have received an up-to-date Procurement Policy.
2024-001. Contract Administration Corrective action planned: The Housing Authority works with an architecture firm, Donovan and Donovan, to negate nepotism, bias, and to find the best contract for services needed. Moving forward, the housing authority has committed to continuing and following the Procurement Policy that has been established. Should changes be necessary, we will update the Procurement Policy and implement the needed procedures. Contact person: Shawnee' L. Huxley, Executive Director. Anticipated completion date: The corrective action was completed and executed in the calendar year 2024.
2023-001
FAC accepted this audit on June 27, 2024 — management decision was due December 27, 2024.
I noted that the PHA did not maintain the following forms required by HUD for the Talbert’s Cleaning Painting & Construction contract: • Request for proposal or invitation for bid • Instruction to bidders • Reports, Certifications, and Other Statements of Bid • General Conditions • Construction Progress Schedule • Schedule of Amounts for Contracts Payments • Notice to Proceed • Bid Tabulation Form Questioned Costs: None noted. Effect: The PHA did not comply with HUD requirements while administering the aforementioned contract. Cause: It appears that the former administration did not follow proper procurement procedures. Recommendation: I recommend that PHA ensure that all contracts and other required forms are signed and maintained in the contract file and follow proper procurement procedures. Management’s Response: Issue: Procurement Procedures were not properly followed under Executive Director Michelle Marsh. The procurement is regarding Talbert’s Cleaning Painting & Construction. Since last year’s audit, per guidance from HUD we finished our project with Talbert’s. Root Cause: I believe the reason arose from lack of training provided to the Washington Housing Board of Commissioners and Washington Housing Authority Staff members. Also, Executive Director Michelle Marsh did not communicate with pertinent staff members regarding details or status of the project. In January 2024, all Board Members and pertinent staff completed procurement training. Preventative Action: Follow Procurement Policy, communicate, and attend training to keep up to date on pertinent information and HUD policies. Provide procurement training to all new Board members and/or new WHA staff.
Show full finding ▾Hide full finding ▴Criteria: HUD requires that all pertinent bid and contract document forms be maintained when administering a contract per HUD Handbook No. 7460.8 Rev 2 Chapter 11. Condition: I noted that the PHA did not maintain the following forms required by HUD for the Talbert’s Cleaning Painting & Construction contract: • Request for proposal or invitation for bid • Instruction to bidders • Reports, Certifications, and Other Statements of Bid • General Conditions • Construction Progress Schedule • Schedule of Amounts for Contracts Payments • Notice to Proceed • Bid Tabulation Form Questioned Costs: None noted. Effect: The PHA did not comply with HUD requirements while administering the aforementioned contract. Cause: It appears that the former administration did not follow proper procurement procedures. Recommendation: I recommend that PHA ensure that all contracts and other required forms are signed and maintained in the contract file and follow proper procurement procedures. Management’s Response: Issue: Procurement Procedures were not properly followed under Executive Director Michelle Marsh. The procurement is regarding Talbert’s Cleaning Painting & Construction. Since last year’s audit, per guidance from HUD we finished our project with Talbert’s. Root Cause: I believe the reason arose from lack of training provided to the Washington Housing Board of Commissioners and Washington Housing Authority Staff members. Also, Executive Director Michelle Marsh did not communicate with pertinent staff members regarding details or status of the project. In January 2024, all Board Members and pertinent staff completed procurement training. Preventative Action: Follow Procurement Policy, communicate, and attend training to keep up to date on pertinent information and HUD policies. Provide procurement training to all new Board members and/or new WHA staff.
2023-001. Contract Administration Corrective action planned: 1. The Washington Housing Authority will hire project managers/consultants when a large project is to be completed that would be over the threshold. Anything under the threshold would be completed by obtaining quotes. 2. The current Executive Director & current Deputy Director will attend all WHA Board of Commissioners meetings when their schedule allows so communication will be open and transparent. 3. All WHA Staff members and Board of Commissioners will follow Procurement Policy and have received a copy of the policy. The Executive Director, Deputy Director, and Washington Housing Authority Board of Commissioners will comply with all corrective action deemed appropriate with Audit Findings. Contact person: Maria Sergesketter, Executive Director. Anticipated completion date: We have implemented this since May 1, 2023.
2022-001
FAC accepted this audit on July 20, 2023 — management decision was due January 20, 2024.
Contract Administration
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2022-001. Contract Administration Corrective action planned: The sole vendor has been told to stop the remodeling. We are seeking a consultant to help with the rest of the remodeling and will put together the bids at that time. Contact person: Rita Ducharme, Executive Director. Anticipated completion date: December 31, 2023.
FAC accepted this audit on August 8, 2022 — management decision was due February 8, 2023.
FAC accepted this audit on June 29, 2021 — management decision was due December 29, 2021.
FAC accepted this audit on June 29, 2021 — management decision was due December 29, 2021.
Data source: This information comes from the Federal Audit Clearinghouse, the official repository of Single Audit data. All data is public domain. Verify this organization's audit history at fac.gov.
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