ROME TOWNSHIPLocal Government

2 CFR ? 3002 gives regulatory effect to The Department Of Homeland Security for 2 CFR ? 200.328(b)(1) which provides the non-Federal entity must submit performance reports at the interval required by the Federal awarding agency or pass-through entity to best inform improvements in program outcomes and productivity. Intervals must be no less frequent than annually nor more frequent than quarterly except in unusual circumstances, for example where more frequent reporting is necessary for the effective monitoring of the Federal award or could significantly affect program outcomes. Annual reports must be due 90 calendar days after the reporting period; quarterly or semiannual reports must be due 30 calendar days after the reporting period. The final performance report will be due 90 calendar days after the period of performance end date. If a justified request is submitted by a non-Federal entity, the Federal agency may extend the due date for any performance report. The Ohio Department of Public Safety Emergency Management Agency State and Local Agreement states that the Quarterly Progress Reports must be filed within 15 days following the end of the quarter. Additionally, the agreement states that within 90 days completion of each large project (those currently over $125,500), the Applicant shall submit all paperwork documenting completion of the approved scope of work and actual costs incurred. Contrary to the requirement, the Township did not submit one of the 2020 Quarterly Progress Reports by the required date. The Fiscal Officer filed the 2020 third Quarterly Progress Reports 162 days past due. Additionally, the Township submitted completion documentation for one project 68 days past the due date. This was an oversight by the Fiscal Officer. Failure to properly report grant funding can result in penalties by the grantor. The Township should establish policies and procedures to help ensure sufficient controls are in place to prevent noncompliance. Further, the Township should submit all reports and documentation to the required grantor by the required date.