EIN: 273747218
UEI: CHKHNHBWVPG3
Audited by: Wade Stables P.C.
Oversight agency: 14 [Department of Housing and Urban Development]
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Data as of August 28, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on March 25, 2026. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by September 25, 2026 (25 days from today).
What is a management decision? →During the course of our audit, we noted that the Project did not return excess residual receipts funds in excess of $250 per unit to HUD upon expiration of the Section 202 PRAC contract which ended on September 30, 2024. The Project is allowed to keep $3,750 based on its fifteen units. The balance of the account on September 30, 2024, was $3,778. Cause: Management is maintaining a calculation to show excess balances in its Residual Receipts bank account along with its calculation of surplus cash. However, the return was not made due to an oversight. There is no second review in place to detect and correct such oversights. Effect: Noncompliance with HUD requirements can lead to adverse consequences with future funding. Recommendation: We recommend that management review the excess of the Residual Receipts account regularly and return the proper amount of the excess to HUD by the required due date. The Project should enhance its operational and fiscal policies regarding HUD requirements to require a second review of all compliance requirements to ensure adherence with each item. Checklists can be maintained to show these requirements were met and reviewed by management.
Show full finding ▾Hide full finding ▴Finding 2025-001 – Return of Excess Residual Receipts Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Supportive Housing for the Elderly (CFDA No. 14.157) Criteria: Per HUD regulations, any excess balance greater than $250 per unit in the Residual Receipts account must be remitted to HUD’s accounting center upon termination of the PRAC. Condition: During the course of our audit, we noted that the Project did not return excess residual receipts funds in excess of $250 per unit to HUD upon expiration of the Section 202 PRAC contract which ended on September 30, 2024. The Project is allowed to keep $3,750 based on its fifteen units. The balance of the account on September 30, 2024, was $3,778. Cause: Management is maintaining a calculation to show excess balances in its Residual Receipts bank account along with its calculation of surplus cash. However, the return was not made due to an oversight. There is no second review in place to detect and correct such oversights. Effect: Noncompliance with HUD requirements can lead to adverse consequences with future funding. Recommendation: We recommend that management review the excess of the Residual Receipts account regularly and return the proper amount of the excess to HUD by the required due date. The Project should enhance its operational and fiscal policies regarding HUD requirements to require a second review of all compliance requirements to ensure adherence with each item. Checklists can be maintained to show these requirements were met and reviewed by management.
Management agent will be responsible for signing off and completion of PRAC renewal. As part of the PRAC renewal process checklist, verification of returned residual receipts will be added. Consistent review of Charles Place Financials balance sheet will further ensure compliance with HUD requirements.
FAC accepted this audit on October 3, 2024 — management decision was due April 3, 2025.
FAC accepted this audit on October 25, 2023 — management decision was due April 25, 2024.
During the course of our audit, we noted one tenant in our sampling with a move-out date of July 29, 2022. However, the security deposit was not refunded to the tenant until November 4, 2022. Cause: The Project has a move out process employed, however, due to personnel turnover, the Project did not have a housing manager in place during this time. This resulted in a delay in the Project’s move-out procedures. Once this oversight was discovered, the security deposit was immediately refunded to the tenant. Effect: Compliance with the U.S. Department of Housing and Urban Development program is essential. Any noncompliance could result in intermedial activity. Without timely monitoring, move-out procedures and required refunds can be overlooked. Perspective Information The Project only had two tenants move out during the current fiscal year. This is consistent with prior years’ moveout activity. Therefore, this appears to be an isolated incident. In addition, move-out procedures are not frequently performed. Recommendation: The Project should ensure a procedure is in place to perform all aspects required of the housing unit procedures in the event a housing manager is not available. Response: Management agent will be responsible for ensuring all aspects of the housing manager position are fulfilled in the event that the housing manager is unavailable. Cross training has taken place with the Owner/Director of the housing property so that should both parties be unavailable, the required duties for the housing unit will be acted upon in a timely manner. See Corrective Action Plan.
Show full finding ▾Hide full finding ▴Criteria: The Project is required to refund security deposits to tenants within 30 days after the move-out date, per HUD handbook 4350.3, Chapter 6. Condition: During the course of our audit, we noted one tenant in our sampling with a move-out date of July 29, 2022. However, the security deposit was not refunded to the tenant until November 4, 2022. Cause: The Project has a move out process employed, however, due to personnel turnover, the Project did not have a housing manager in place during this time. This resulted in a delay in the Project’s move-out procedures. Once this oversight was discovered, the security deposit was immediately refunded to the tenant. Effect: Compliance with the U.S. Department of Housing and Urban Development program is essential. Any noncompliance could result in intermedial activity. Without timely monitoring, move-out procedures and required refunds can be overlooked. Perspective Information The Project only had two tenants move out during the current fiscal year. This is consistent with prior years’ moveout activity. Therefore, this appears to be an isolated incident. In addition, move-out procedures are not frequently performed. Recommendation: The Project should ensure a procedure is in place to perform all aspects required of the housing unit procedures in the event a housing manager is not available. Response: Management agent will be responsible for ensuring all aspects of the housing manager position are fulfilled in the event that the housing manager is unavailable. Cross training has taken place with the Owner/Director of the housing property so that should both parties be unavailable, the required duties for the housing unit will be acted upon in a timely manner. See Corrective Action Plan.
Finding 2023-001 - Timeliness of Security Deposit Refund Responsible Person, Title: Vanessa Keppner, Board Secretary/Treasurer Anticipated Completion Date: 10/31/2023 Response: Management agent will responsible for ensuring all aspects of the housing manager position are fulfilled in the event that the housing manager is unavailable. Cross training has taken place with the OwneriDirector of the housing property so that should both parties be unavailable, the required duties for the housing unit will be acted upon in a timely manner. Vanessa Keppner Secretary AND Treasurer
FAC accepted this audit on October 17, 2022 — management decision was due April 17, 2023.
During the course of our audit, we noted the Project performed a review process of the tenant assistance calculation, however, this process was not documented. Additionally, the review put in place is to occur one time per year, however a more frequently occurring review would alert management to calculation errors and allow for more timely corrective responses, as needed. Cause: The Project does not have a procedure in place to timely review the calculation of income, and therefore, eligible assistance from HUD. Effect: If tenant income, and ultimately, tenant eligibility and potential assistance is not calculated correctly, the Project may provide services to ineligible tenants and/or the rental amount from the tenant could be incorrect. A timely review of this calculation could help ensure compliance and correct revenue reporting. Recommendation: The Project should employ a review process for initial certifications as well as for annual recertifications for each tenant to ensure the calculations are performed and reported correctly. Reviews should be conducted more frequently to allow for timely corrective responses. Additionally, reviews should be documented showing the date, reviewer, and results of the review. Response: Management will conduct initial certification reviews prior to an incoming tenants move in finalization. Additionally, reviews will take place for all tenants during the annual recertification process to ensure accurate calculations. Documentation will then be kept with each year?s information within the tenant file. See Corrective Action Plan.
Show full finding ▾Hide full finding ▴Criteria: The Project is required to determine the tenant?s income before the tenant is deemed eligible for housing within the Project. This income calculation also determines the amount of assistance the tenant is eligible to receive as well as the tenant?s responsibility. The HUD program regulations specify the allowable income and deductions to be included in the calculation. Condition: During the course of our audit, we noted the Project performed a review process of the tenant assistance calculation, however, this process was not documented. Additionally, the review put in place is to occur one time per year, however a more frequently occurring review would alert management to calculation errors and allow for more timely corrective responses, as needed. Cause: The Project does not have a procedure in place to timely review the calculation of income, and therefore, eligible assistance from HUD. Effect: If tenant income, and ultimately, tenant eligibility and potential assistance is not calculated correctly, the Project may provide services to ineligible tenants and/or the rental amount from the tenant could be incorrect. A timely review of this calculation could help ensure compliance and correct revenue reporting. Recommendation: The Project should employ a review process for initial certifications as well as for annual recertifications for each tenant to ensure the calculations are performed and reported correctly. Reviews should be conducted more frequently to allow for timely corrective responses. Additionally, reviews should be documented showing the date, reviewer, and results of the review. Response: Management will conduct initial certification reviews prior to an incoming tenants move in finalization. Additionally, reviews will take place for all tenants during the annual recertification process to ensure accurate calculations. Documentation will then be kept with each year?s information within the tenant file. See Corrective Action Plan.
Finding 2022-002 - Oversight of Computation of Tenant Eligibility of Assistance Responsible Person, Title: Vanessa Keppner, Board Secretaryrrreasurer Anticipated Completion Date: Ongoing Response: Management will conduct initial certification reviews prior to an incoming tenants move in finalization. Additionally, reviews will take place for all tenants during the annual recertification process to ensure accurate calculations. Documentation will then be kept with each years information within the tenant file. Vanessa Keppner Secretary/Treasurer
2021-002
During the course of our audit, we noted the audit for year ended June 30, 2019, has still not been submitted to the Federal Audit Clearinghouse. The required extended due date was September 30, 2020. Cause: It appears the required information was not available to be submitted to the Clearinghouse in a timely manner. Effect: Late submissions indicate an elevated risk for the entity for single audit testing purposes. It also indicates noncompliance with federal law (2 CFR 200.512). Recommendation: The Project should ensure that all filings are done timely and accurately. We recommend the Project continue to try to resolve the required filings for the fiscal year ended June 30, 2019. Response: We concur with this finding. The board has approved use of a new auditing firm which has improved the timeliness of the audit. The FY22 audit will be planned to be completed and submitted in the correct time frame. See Corrective Action Plan.
Show full finding ▾Hide full finding ▴The Single Audit Reporting Package including the Data Collection Form is required to be submitted to the Federal Audit Clearinghouse nine months after the end of the audit period. Condition: During the course of our audit, we noted the audit for year ended June 30, 2019, has still not been submitted to the Federal Audit Clearinghouse. The required extended due date was September 30, 2020. Cause: It appears the required information was not available to be submitted to the Clearinghouse in a timely manner. Effect: Late submissions indicate an elevated risk for the entity for single audit testing purposes. It also indicates noncompliance with federal law (2 CFR 200.512). Recommendation: The Project should ensure that all filings are done timely and accurately. We recommend the Project continue to try to resolve the required filings for the fiscal year ended June 30, 2019. Response: We concur with this finding. The board has approved use of a new auditing firm which has improved the timeliness of the audit. The FY22 audit will be planned to be completed and submitted in the correct time frame. See Corrective Action Plan.
Finding 2022-003 - Single Audit Reporting Package Submission (Repeat Finding) Responsible Person, Title: Vanessa Keppner, Board Secretary/Treasurer Anticipated Completion Date: Response: We concur with this finding. The board has approved use of a new auditing firm which has improved the timeliness of the audit. The FY21 audit will be planned to be completed and submitted in the correct time frame. Vanessa Keppner Secretary/Treasurer
2021-003
FAC accepted this audit on November 16, 2021 — management decision was due May 16, 2022.
During the course of our audit, we noted that the Project did not have a review process in place to oversee the tenant assistance calculation. Cause: The Project does not have a procedure in place to review the calculation of income, and therefore, eligible assistance from HUD. Effect: If the tenant income, expenses and ultimately eligibility and potential assistance is not calculated correctly, the Project may provide services to ineligible tenants and/or the rental amount from the tenant could be incorrect. A secondary review of this calculation could help ensure compliance and correct revenue reporting. Recommendation: The Project should employ a review process for both the initial certification as well as the annual recertifications to ensure the calculations are performed correctly. Response: The management agent will complete an annual audit for all tenant files to ensure eligibility and correct tenant assistance calculation. See Corrective Action Plan.
Show full finding ▾Hide full finding ▴Finding 2021-002 ? Oversight of Computation of Tenant Eligibility of Assistance Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Supportive Housing for the Elderly (CFDA No. 14.157) Criteria: The Project is required to determine the tenant?s income before the tenant is deemed eligible for housing within the Project. This income calculation also determines the amount of assistance the tenant is eligible to receive as well as the tenant?s responsibility. The HUD program regulations specify the allowable income and deductions to be included in the calculation. Condition: During the course of our audit, we noted that the Project did not have a review process in place to oversee the tenant assistance calculation. Cause: The Project does not have a procedure in place to review the calculation of income, and therefore, eligible assistance from HUD. Effect: If the tenant income, expenses and ultimately eligibility and potential assistance is not calculated correctly, the Project may provide services to ineligible tenants and/or the rental amount from the tenant could be incorrect. A secondary review of this calculation could help ensure compliance and correct revenue reporting. Recommendation: The Project should employ a review process for both the initial certification as well as the annual recertifications to ensure the calculations are performed correctly. Response: The management agent will complete an annual audit for all tenant files to ensure eligibility and correct tenant assistance calculation. See Corrective Action Plan.
Finding 2021 -002 - Oversight of Computation of Tenant Eligibility of Assistance Responsible Person, Title: Vanessa Keppner, Board SecretaryiTreasurer Anticipated Completion Date: June 30, 2022 Response: We concur with this finding. The management agent will complete an annual audit for all tenant files to ensure eligibility and correct tenant assistance calculation.
During the course of our audit, we noted that the audit for the year ended June 30, 2019, was not submitted by the required extended due date of September 30, 2020. Cause: It appears the required information was not available to be submitted to the Clearinghouse in a timely manner. Effect: Late submissions indicate an elevated risk for the entity for single audit testing purposes. It also indicates noncompliance with federal law (2 CFR 200.512). Recommendation: The Project should ensure that all filings are done timely and accurately. We recommend the Project continue to try to resolve the required filings for the fiscal year ended June 30, 2019. Response: The board has approved use of a new auditing firm which has improved the timeliness of the audit. The FY21 audit will be planned to be completed and submitted in the correct time frame. See Corrective Action Plan.
Show full finding ▾Hide full finding ▴Finding 2021-003 ? Single Audit Reporting Package Submission (Repeat Finding) Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Supportive Housing for the Elderly (CFDA No. 14.157) Criteria: The Single Audit Reporting Package including the Data Collection Form is required to be submitted to the Federal Audit Clearinghouse nine months after the end of the audit period. Condition: During the course of our audit, we noted that the audit for the year ended June 30, 2019, was not submitted by the required extended due date of September 30, 2020. Cause: It appears the required information was not available to be submitted to the Clearinghouse in a timely manner. Effect: Late submissions indicate an elevated risk for the entity for single audit testing purposes. It also indicates noncompliance with federal law (2 CFR 200.512). Recommendation: The Project should ensure that all filings are done timely and accurately. We recommend the Project continue to try to resolve the required filings for the fiscal year ended June 30, 2019. Response: The board has approved use of a new auditing firm which has improved the timeliness of the audit. The FY21 audit will be planned to be completed and submitted in the correct time frame. See Corrective Action Plan.
Finding 2021-003 - Single Audit Reporting Package Submission (Repeat Finding) Responsible Person, Title: Vanessa Keppner, Board SecretaryiTreasurer Anticipated Completion Date: September 30, 2021 Response: We concur with this finding. The board has approved use of a new auditing firm which has improved the timeliness of the audit. The FY21 audit will be planned to be completed and submitted in the correct time frame.
2020-003
During the course of our audit, we noted that the Project did not return excess residual receipts funds in excess of $250 per unit to HUD upon expiration of the Section 202 PRAC contract which ended on September 14, 2020. The Project is allowed to keep $3,750 based on its fifteen units. The balance of the account on September 14, 2020 was $3,851. Cause: Management of the Project did not return the excess residual receipts by the required due date. Effect: The Project owes $101 to HUD for the excess in residual receipts based on $250 per unit and the Project having fifteen units subject to the agreement.Recommendation: We recommend that management review the excess of the Residual Receipts account regularly and return the proper amount of the excess to HUD by the required due date. Response: The management agent reviews bank statements monthly and will work with fiscal staff to ensure that the Residual Receipts account will hold the correct balance at the end of the Section 202 PRAC contract. See Corrective Action Plan.
Show full finding ▾Hide full finding ▴Finding 2021-004 ? Return of Excess Residual Receipts Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Supportive Housing for the Elderly (CFDA No. 14.157) Criteria: Per HUD regulations, any excess balance greater than $250 per unit in the Residual Receipts account must be remitted to HUD?s accounting center upon termination of the PRAC. Condition: During the course of our audit, we noted that the Project did not return excess residual receipts funds in excess of $250 per unit to HUD upon expiration of the Section 202 PRAC contract which ended on September 14, 2020. The Project is allowed to keep $3,750 based on its fifteen units. The balance of the account on September 14, 2020 was $3,851. Cause: Management of the Project did not return the excess residual receipts by the required due date. Effect: The Project owes $101 to HUD for the excess in residual receipts based on $250 per unit and the Project having fifteen units subject to the agreement.Recommendation: We recommend that management review the excess of the Residual Receipts account regularly and return the proper amount of the excess to HUD by the required due date. Response: The management agent reviews bank statements monthly and will work with fiscal staff to ensure that the Residual Receipts account will hold the correct balance at the end of the Section 202 PRAC contract. See Corrective Action Plan.
Finding 2021-004 - Return of Excess Residual Receipts Responsible Person, Title: Vanessa Keppner, Board Secretary/Treasurer Anticipated Completion Date: September 30, 2021 Response: We concur with this finding. The management agent reviews bank statements monthly and will work with fiscal staff to ensure that the Residual Receipts accounts will hold the correct balance at the end of the Section 202 PRAC contract.
FAC accepted this audit on January 14, 2021 — management decision was due July 14, 2021.
During the course of our audit, we noted that the Project uses West Central Illinois Aging and Disabilities Resource Center (Agent) to perform its bookkeeping services. We obtained an understanding of the controls employed by the Agent and subsequently reviewed by the Project. We found areas where the Project?s oversight could be improved. Cause: Although meetings are being held and financial statements are provided, additional financial information is not provided to the Board for their review. Effect: Without proper oversight, the Project may not be in compliance with policies and procedures regarding approvals and compliance with various HUD requirements. Also, financial statement misstatements and noncompliance, both intentional and unintentional, may not be detected in a timely manner. Recommendation: The Agent should provide bank statements and bank reconciliations for all bank accounts along with any journal entries posted each month for the Board to review and approve. This review and approval should be indicated with initials and dates. Board minutes should also include all reviews and approvals. All requests submitted to HUD for approval to use funds from the Replacement Reserve or Residual Receipts accounts should also be reviewed and approved by the Board and this approval should be noted in the minutes. Transfers in and out of these two accounts should be monitored by the Board to ensure timeliness. In addition, the end of the year surplus cash calculation and transfer should also be reviewed and approved by the Board. Response: The President and/or Secretary/Treasurer will review all bank statements, bank reconciliations and journal entries for the company on a monthly basis as provided by the Agent. All requests submitted to HUD will also be reviewed and initialed. All of these reviews will be reported to the board at regularly scheduled meetings. See Corrective Action Plan.
Show full finding ▾Hide full finding ▴Finding 2020-002 ? Oversight of Agent Services Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Supportive Housing for the Elderly (CFDA No. 14.157) Criteria: Although the accounting function is being performed by a third party, the Project is still responsible for monitoring and ensuring the accuracy of the financial statements and adherence to compliance requirements. Condition: During the course of our audit, we noted that the Project uses West Central Illinois Aging and Disabilities Resource Center (Agent) to perform its bookkeeping services. We obtained an understanding of the controls employed by the Agent and subsequently reviewed by the Project. We found areas where the Project?s oversight could be improved. Cause: Although meetings are being held and financial statements are provided, additional financial information is not provided to the Board for their review. Effect: Without proper oversight, the Project may not be in compliance with policies and procedures regarding approvals and compliance with various HUD requirements. Also, financial statement misstatements and noncompliance, both intentional and unintentional, may not be detected in a timely manner. Recommendation: The Agent should provide bank statements and bank reconciliations for all bank accounts along with any journal entries posted each month for the Board to review and approve. This review and approval should be indicated with initials and dates. Board minutes should also include all reviews and approvals. All requests submitted to HUD for approval to use funds from the Replacement Reserve or Residual Receipts accounts should also be reviewed and approved by the Board and this approval should be noted in the minutes. Transfers in and out of these two accounts should be monitored by the Board to ensure timeliness. In addition, the end of the year surplus cash calculation and transfer should also be reviewed and approved by the Board. Response: The President and/or Secretary/Treasurer will review all bank statements, bank reconciliations and journal entries for the company on a monthly basis as provided by the Agent. All requests submitted to HUD will also be reviewed and initialed. All of these reviews will be reported to the board at regularly scheduled meetings. See Corrective Action Plan.
FINDING 2020-002 - OVERSIGHT OF AGENT SERVICES THE PRESIDENT AND/OR SECRETARY WILL REVIEW ALL BANK STATEMENTS, BANK RECONCILIATIONS AND JOURNAL ENTRIES FOR THE COMPANY ON A MONTHLY BASIS AS PROVIDED BY THE AGENT. ALL REQUESTS SUBMITTED TO HUD WILL ALSO BE REVIEWED AND INITIALED. ALL OF THESE REVIEWS WILL BE REPORTED TO THE BOARD AT REGULARLY SCHEDULED MEETINGS.
During the course of our audit, we noted that the audit for the year ended June 30, 2019, was not submitted by the required extended due date of September 30, 2020. Cause: It appears the required information was not available to be submitted to the Clearinghouse in a timely manner. Effect: Late submissions indicate an elevated risk for the entity for single audit testing purposes. It also indicates noncompliance with federal law (2 CFR 200.512). Recommendation: The Project should ensure that all filings are done timely and accurately. Response: The board has approved use of a new auditing firm which has improved the timeliness of the audit. The FY21 audit will be planned to be completed and submitted in the correct time frame. See Corrective Action Plan.
Show full finding ▾Hide full finding ▴Finding 2020-003 ? Single Audit Reporting Package Submission Federal Agency: U.S. Department of Housing and Urban Development Federal Program: Supportive Housing for the Elderly (CFDA No. 14.157) Criteria: The Single Audit Reporting Package including the Data Collection Form is required to be submitted to the Federal Audit Clearinghouse nine months after the end of the audit period. Condition: During the course of our audit, we noted that the audit for the year ended June 30, 2019, was not submitted by the required extended due date of September 30, 2020. Cause: It appears the required information was not available to be submitted to the Clearinghouse in a timely manner. Effect: Late submissions indicate an elevated risk for the entity for single audit testing purposes. It also indicates noncompliance with federal law (2 CFR 200.512). Recommendation: The Project should ensure that all filings are done timely and accurately. Response: The board has approved use of a new auditing firm which has improved the timeliness of the audit. The FY21 audit will be planned to be completed and submitted in the correct time frame. See Corrective Action Plan.
FINDING 2020-003 THE BOARD HAS APPROVED USE OF A NEW AUDITING FIRM WHICH HAS IMPROVED TIMELINESS OF THE AUDIT. THE FY21 AUDIT WILL BE PLANNED TO BE COMPLETED AND SUBMITTED IN THE CORRECT TIME FRAME.
FAC accepted this audit on November 27, 2018 — management decision was due May 27, 2019.
GSA_MIGRATION
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2017-001
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2017-004
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2017-005
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2017-006
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Show full finding ▾Hide full finding ▴FAC accepted this audit on August 9, 2018 — management decision was due February 9, 2019.
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Show full finding ▾Hide full finding ▴FAC accepted this audit on October 27, 2016 — management decision was due April 27, 2017.
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