EIN: 236003119
UEI: RUWQRZF2BAG5
Audit also covers EIN: 232275000 · unlinked EINs have no separate FAC filing
Audited by: BOYER & RITTER LLC
Oversight agency: 93 [Department of Health and Human Services]
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Data as of August 28, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on September 29, 2025. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by March 29, 2026 (153 days ago).
What is a management decision? →Two of the eight quarterly reports selected for testing were not submitted timely. Questioned Costs: None Cause: The County has contracted with the Redevelopment Authority of Cumberland County to operate the program including preparation of reports. The Redevelopment Authority did not submit the required cash on hand quarterly reports for the first quarter timely. The remaining reports were submitted within the required timeline. Effect: Incomplete reporting or delinquent reporting could impact future availability of the program and could ultimately result in return of funds. Repeat Finding: No Recommendation: We recommend the County develop a procedure to ensure the reports filed on their behalf are complete and are timely filed to meet the program requirements. Management Response: Management has responded to this finding in the Corrective Action Plan which is part of this reporting package.
Show full finding ▾Hide full finding ▴Finding 2024-001: Reporting Federal Agencies - U.S. Department of Housing and Urban Development Assistance Listing Number: 14.218 Criteria: PA Department of Housing and Urban Development requires the Cash on Hand Quarterly Reports to be electronically filed within 30 days of the end of each calendar quarter through IDIS for both regular CDBG funds and Covid funds. The County is required to have appropriate controls over the accuracy of preparation and timely filing of reports. Condition: Two of the eight quarterly reports selected for testing were not submitted timely. Questioned Costs: None Cause: The County has contracted with the Redevelopment Authority of Cumberland County to operate the program including preparation of reports. The Redevelopment Authority did not submit the required cash on hand quarterly reports for the first quarter timely. The remaining reports were submitted within the required timeline. Effect: Incomplete reporting or delinquent reporting could impact future availability of the program and could ultimately result in return of funds. Repeat Finding: No Recommendation: We recommend the County develop a procedure to ensure the reports filed on their behalf are complete and are timely filed to meet the program requirements. Management Response: Management has responded to this finding in the Corrective Action Plan which is part of this reporting package.
To: Boyer & Ritter From: Stephanie Phillips, Senior Financial Manager RE: Corrective Action Plan for 2024-001 Date: September 23, 2025 Finding 2024-001: Compliance Finding Finding Title: Reporting Anticipated Completion Date: Already Implemented Name of Agency Responsible for carrying out the corrective action plan: Finance Person in the agency (name & title): Stephanie Phillips, Senior Financial Manager County Management acknowledges the importance of timely and accurate submission of Cash on Hand Quarterly Reports in accordance with PA Department of Housing and Urban Development requirements. Accordingly, the Finance department will work collaboratively with the Housing and Redevelopment Authority to strengthen oversight, encourage timely reporting and promote compliance. The county has taken the following steps to address this compliance finding – established a reporting calendar that outlines submission deadlines and responsible parties clearly identified, a verification process through which the Finance department confirms timely electronic filing via IDIS, enhanced internal compliance monitoring checklist used by Finance, and formalizing a review process to ensure that any issues identified during monitoring are promptly communicated to the Housing and Redevelopment Authority along with a timeline for submitting corrective action plans.
FAC accepted this audit on September 26, 2024 — management decision was due March 26, 2025.
The County did not timely submit two of the four quarterly reports selected for testing. Questioned Costs: None Cause: The County Children and Youth Services did not file the Act 148 reports timely. Effect: Incomplete reporting or delinquent reporting could impact future availability of the program and could ultimately result in return of funds. Repeat Finding: No Recommendation: We recommend the County develop a procedure to ensure the reports filed on their behalf are complete and are timely filed to meet the program requirements. Management Response: Management has responded to this finding in the Corrective Action Plan which is part of this reporting package.
Show full finding ▾Hide full finding ▴Internal Control over Compliance Findings Finding 2023-001: Reporting Federal Agencies - U.S. Department of Health and Human Services Passed through PA Department of Human Services Assistance Listing Number: 93.659 Criteria: PA Department of Human Services requires the quarterly Act 148 report be electronically filed within 45 days of the end of each calendar quarter. The County is required to have appropriate controls over the accuracy of preparation and timely filing of reports. Condition: The County did not timely submit two of the four quarterly reports selected for testing. Questioned Costs: None Cause: The County Children and Youth Services did not file the Act 148 reports timely. Effect: Incomplete reporting or delinquent reporting could impact future availability of the program and could ultimately result in return of funds. Repeat Finding: No Recommendation: We recommend the County develop a procedure to ensure the reports filed on their behalf are complete and are timely filed to meet the program requirements. Management Response: Management has responded to this finding in the Corrective Action Plan which is part of this reporting package.
To: Boyer & Ritter From: Lisa A. Reider, Financial Manager RE: Corrective Action Plan for 2023-001 Date: September 20, 2024 Finding 2023-001: Internal Control over Compliance Finding/Compliance Finding Finding Title: Reporting Anticipated Completion Date: Already Implemented Name of Agency Responsible for carrying out the corrective action plan: Children and Youth Person in the agency (name & title): Lisa A. Reider, Financial Manager The Children and Youth Agency submits complete and accurate Act 148 reports; however, there are circumstances which cause untimely report submissions. There can be various reasons for untimely Act 148 report submission such as late or inaccurate provider invoices. The Children and Youth Agency will continue to work with our providers for more timely and accurate invoice submissions. Further the Administrative Technician will continue to request any outstanding provider invoices monthly, in an effort to obtain information timelier, as part of the monthly expense accrual for the monthly County Close process. Untimely or incomplete information needed in determining a child’s eligibility for Title IV-E funding can impact the submission process. The agency has prioritized ensuring all aspects of the administrative and eligibility requirements are met to avoid errors and accurate invoicing to the Federal Government. The Administrative Technician also works with the caseworkers and supervisors in gathering the information needed from parents as part of the Title IV-E eligibility process. Caseworkers and supervisors have been reminded of the importance of obtaining such eligibility information on a timely basis. Untimely Act 148 reporting is a Statewide issue. While timeliness is important for meeting deadlines and compliance, in most instances the reporting schedule requires more than 45 days to work through all the administrative and eligibility requirements. Management continuously evaluates internal processes to identify potential process improvements that could lead to timelier filings. The agency will continue to strive to file complete and accurate Act 148 reports as timely as possible once all required information has been received..
The County is providing services under the Children and Youth grant to eligible families. As a result, the County is required to prepare a Family Service Plan (FSP) for a family accepted for services within 60 days of acceptance. The County did not complete an FSP within 60 days for 1 of the 40 families selected for testing. Questioned Costs: None Context: The County has been providing Children and Youth services to families under a grant passed through the Pennsylvania Department of Human Services (DHS). Once a family has been accepted for services, a FSP is to be developed to track the progress of the individuals which will include services to be provided and desired outcomes of the services as well as the actions to be taken by each family member listed in the plan. The FSP is to be reviewed and updated for outcomes every 6 months. Failure to complete the initial FSP within the 60-day period could delay the family the opportunity to receive the suggested services and treatment. Cause: The County does not have a tracking mechanism that alerts caseworkers as to when family services plans are due based on when a family is accepted for services. Effect: The County could have provided services to individuals that did not relate to the established FSP. Repeat Finding: No Recommendation: We recommend the County develop tracking mechanisms that will alert caseworkers of initial FSP due dates to ensure that all initial FSP’s are completed within the 60- day required time frame. Management Response: Management has responded to this finding in the Corrective Action Plan which is part of this reporting package.
Show full finding ▾Hide full finding ▴Finding 2023-002: Special Tests and Provisions Federal Agencies - U.S. Department of Health and Human Services Passed through PA Department of Human Services Assistance Listing Number: 93.659 Criteria: PA Code Title 55, Section 3130.61 states that “The County agency shall prepare, within 60 days of accepting a family for service, a written family service plan for each family receiving services through the County agency. Condition: The County is providing services under the Children and Youth grant to eligible families. As a result, the County is required to prepare a Family Service Plan (FSP) for a family accepted for services within 60 days of acceptance. The County did not complete an FSP within 60 days for 1 of the 40 families selected for testing. Questioned Costs: None Context: The County has been providing Children and Youth services to families under a grant passed through the Pennsylvania Department of Human Services (DHS). Once a family has been accepted for services, a FSP is to be developed to track the progress of the individuals which will include services to be provided and desired outcomes of the services as well as the actions to be taken by each family member listed in the plan. The FSP is to be reviewed and updated for outcomes every 6 months. Failure to complete the initial FSP within the 60-day period could delay the family the opportunity to receive the suggested services and treatment. Cause: The County does not have a tracking mechanism that alerts caseworkers as to when family services plans are due based on when a family is accepted for services. Effect: The County could have provided services to individuals that did not relate to the established FSP. Repeat Finding: No Recommendation: We recommend the County develop tracking mechanisms that will alert caseworkers of initial FSP due dates to ensure that all initial FSP’s are completed within the 60- day required time frame. Management Response: Management has responded to this finding in the Corrective Action Plan which is part of this reporting package.
To: Boyer & Ritter From: Lisa A. Reider, Financial Manager RE: Corrective Action Plan for 2023-002 Date: September 20, 2024 Finding 2023-002: Internal Control over Compliance Finding/Compliance Finding Finding Title: Special Tests and Provisions Anticipated Completion Date: Already Implemented Name of Agency Responsible for carrying out the corrective action plan: Children and Youth Person in the agency (name & title): Lisa A. Reider, Financial Manager The Agency has a case management system (CAPS) that provides alerts to the caseworker when regulatory requirements are due. All cases are logged into the system and once the accepted for service date is entered it triggers the system to give the caseworker alerts for the Family Service Plan (FSP) due date. When each worker logs into the CAPS system they have certain alerts on their home page and FSP due dates is one of the default alerts. The FSP due date is also reviewed during the caseworker’s supervision time with their supervisor. Management has reminded caseworkers to regularly monitor the status of the FSP due dates. Further, when workforce turnover occurs the supervisors have been reminded to review caseload details, such as upcoming regulatory due dates, as part of the case reassignments.
FAC accepted this audit on September 27, 2023 — management decision was due March 27, 2024.
All four (4) quarterly invoices and Act 148 reports for calendar year 2022 were submitted later than 45 days after the end of the quarter as required. Questioned Costs: None Cause: The County did not receive provider invoices in a timely manner and was therefore unable to accurately complete and submit their quarterly expenditure reports by the 45-day reporting due date. Effect: Children and Youth Services is not in compliance with federal and state reporting requirements. Repeat Finding: No Recommendation: We recommend that Children and Youth Services establish and implement controls necessary to obtain provider information timelier to ensure the County?s quarterly expenditure reports are filed with 45 days after the quarter?s end in accordance with state and federal reporting requirements. Management Response: Management has responded to this finding in the Corrective Action Plan which is part of this reporting package.
Show full finding ▾Hide full finding ▴Finding 2022-001: Reporting Federal Agencies - U.S. Department of Health and Human Services Assistance Listing Number: 93.658 Foster Care Title IV-E Criteria: Pursuant to the Pennsylvania Code, Title 55, Chapter 3140, ? 3140.31 Reporting of Expenditures, and the DHS compliance supplement, submission of quarterly expenditure reports are required to be submitted within 45 days of the end of each quarter. Condition: All four (4) quarterly invoices and Act 148 reports for calendar year 2022 were submitted later than 45 days after the end of the quarter as required. Questioned Costs: None Cause: The County did not receive provider invoices in a timely manner and was therefore unable to accurately complete and submit their quarterly expenditure reports by the 45-day reporting due date. Effect: Children and Youth Services is not in compliance with federal and state reporting requirements. Repeat Finding: No Recommendation: We recommend that Children and Youth Services establish and implement controls necessary to obtain provider information timelier to ensure the County?s quarterly expenditure reports are filed with 45 days after the quarter?s end in accordance with state and federal reporting requirements. Management Response: Management has responded to this finding in the Corrective Action Plan which is part of this reporting package.
Finding 2022-001: Reporting Finding Title: Reporting Timeliness Anticipated Completion Date: Already Implemented Name of Agency Responsible for carrying out the corrective action plan: Children and Youth Person in the agency (name & title): Lisa A. Reider, Financial Manager Cumberland County Children and Youth Services continues to work with our providers for timelier invoice submissions. One of the controls we have in place is for the Administrative Technician to request any outstanding invoices each month when the Financial Manager is completing the expense accrual for the monthly County Close process. Even if we obtain more timely submission of invoices from our providers it will not remediate the issue of timeliness for submitting the Act 148 reports within 45 days of the end of a quarter. There can be various other reasons for late Act 148 report submission beyond untimely provider invoices. Factors such as provider contracts and determining a child?s eligibility for Title IV-E funding can also play a significant role in the submission process. It is essential to confirm that all aspects of the administrative and eligibility requirements are met to avoid errors and ensure accurate invoicing to the federal government. Untimely Act 148 reporting is a statewide issue. While timeliness is imperative for meeting deadlines and compliance, in most instances the reporting schedule requires more than 45 days to work through all the administrative and eligibility requirements.
FAC accepted this audit on September 28, 2022 — management decision was due March 28, 2023.
The County was not reviewing required reports filed by a contracted subrecipient. For ALN, 21.023, Emergency Rental Assistance, quarterly reports are required for ERA1 and ERA2 including certain key line items. Two of the four quarterly forms required for ERA1 appear to be filed late and all five quarterly reports omitted key line items. For ALN 14.218, multiple reports on behalf of the County were delinquent. Questioned Costs: None Context: ALN 21.023, Emergency Rental Assistance is a new program that the County subcontracted to the Cumberland County Housing Authority. The new program underwent several guidance changes during the period to add clarity for recipients. ALN 14.218 is an established program that has historically been passed through to a subrecipient that had accepted responsibility for administrative duties, including the filing of required reports. Cause: The County was not receiving and monitoring quarterly reports filed on their behalf. Effect: Incomplete reporting or delinquent reporting could impact future availability of the program and could ultimately result in return of funds. Repeat Finding: No Recommendation: We recommend the County develop a policy to ensure the reports filed on their behalf are complete and are timely filed to meet the program requirements. Management Response: Management has responded to this finding in the Corrective Action Plan which is part of this reporting package.
Show full finding ▾Hide full finding ▴Finding 2021-001: Special Tests and Provisions Federal Agencies - U.S. Department of Housing and Urban Development and U.S. Department of Treasury ALN: 14.218 & 21.023 Criteria: Subaward monitoring must include reviewing financial and programmatic reports (performance and special) required by the Grantor. Condition: The County was not reviewing required reports filed by a contracted subrecipient. For ALN, 21.023, Emergency Rental Assistance, quarterly reports are required for ERA1 and ERA2 including certain key line items. Two of the four quarterly forms required for ERA1 appear to be filed late and all five quarterly reports omitted key line items. For ALN 14.218, multiple reports on behalf of the County were delinquent. Questioned Costs: None Context: ALN 21.023, Emergency Rental Assistance is a new program that the County subcontracted to the Cumberland County Housing Authority. The new program underwent several guidance changes during the period to add clarity for recipients. ALN 14.218 is an established program that has historically been passed through to a subrecipient that had accepted responsibility for administrative duties, including the filing of required reports. Cause: The County was not receiving and monitoring quarterly reports filed on their behalf. Effect: Incomplete reporting or delinquent reporting could impact future availability of the program and could ultimately result in return of funds. Repeat Finding: No Recommendation: We recommend the County develop a policy to ensure the reports filed on their behalf are complete and are timely filed to meet the program requirements. Management Response: Management has responded to this finding in the Corrective Action Plan which is part of this reporting package.
Finding Title: Subaward monitoring must include reviewing financial and programmatic reports Anticipated Completion Date: October 2022 Name of Agency Responsible for carrying out the corrective action plan: Commissioners? Office Person in the agency (name & title): Stacy Snyder, Chief Operations Officer / Chief Clerk The County will update the subrecipient monitoring plans for the Emergency Rental Assistance Program (ALN 21.023) and Community Development Block Grant (ALN 14.218). The update to the subrecipient monitoring plans will include requesting the required reports for the programs from Cumberland County Housing and Redevelopment Authority and reviewing them to make sure they are submitted before the due date and include any key line items. The Emergency Rental Assistance Program (ALN 21.023) was a new program and there were several issues with getting into the system to complete the reporting as well as the federal government changed the guidance several times during the period.
FAC accepted this audit on November 15, 2021 — management decision was due May 15, 2022.
The County is providing services to individuals with Intellectual Disabilities who meet certain eligibility requirements. Once eligible, the provider shall complete a redetermination of the client liability at least once every 12 months. The County did not have a redetermination updated at least annually for 3 of the 37 individuals selected for testing.
Show full finding ▾Hide full finding ▴Criteria: PA Code, Title 55, Chapter 4305.40 states that ?A redetermination of the client for a client must be completed once every 12 months.? Condition: The County is providing services to individuals with Intellectual Disabilities who meet certain eligibility requirements. Once eligible, the provider shall complete a redetermination of the client liability at least once every 12 months. The County did not have a redetermination updated at least annually for 3 of the 37 individuals selected for testing.
Reviewed process for completing redetermination of eligibility for waiver (DP 251) with AE staff. The AE will make sure the current date of the certification as well as the annual recertification date is entered in both HCSIS and our internal database.
2019-007
FAC accepted this audit on September 28, 2020 — management decision was due March 28, 2021.
The County is providing services under the Children and Youth grant to eligible families. As a result, the County is required to prepare a Family Service Plan (FSP) for a family accepted for services within 60 days of acceptance. The County did not complete an FSP within 60 days for 4 of the 60 families selected for testing.
Show full finding ▾Hide full finding ▴Criteria: PA Code Title 55, Section 3130.61 states that ?The County agency shall prepare, within 60 days of accepting a family for service, a written family service plan for each family receiving services through the County agency. Condition: The County is providing services under the Children and Youth grant to eligible families. As a result, the County is required to prepare a Family Service Plan (FSP) for a family accepted for services within 60 days of acceptance. The County did not complete an FSP within 60 days for 4 of the 60 families selected for testing.
The Agency has reviewed this regulation with the Supervisors and staff to help to improve in this area. We currently use CAPS for our case management system, and it has the ability to give alerts to the caseworkers and supervisors about the days to complete the Family Service Plan. We have updated our checklists and Supervisor notes to assure they are tracking the development of the FSP. The Agency has formalized the Family Service Plan Review Process. The cases are reviewed with the Assistant Administrator, Director of Social Services, Quality Assurance Worker and Supervisor every 5 months. The Family Service Plan is used as the review document, staff are required to bring their FSP with updates on progress for each goal. They present the case to the team and make a recommendation for closure or to remain open. This is kept ongoing and will ensure compliance with the regulation.
2018-001
The County is providing Drug and Alcohol services to consumers in Pennsylvania. As a result, the County is required to follow the operations manual for Drug and Alcohol Service Providers in the State of Pennsylvania. As such, the itemized reports need sent out within 90 days of fiscal year end. It was noted during testing that these reports do not get sent out to any contractors.
Show full finding ▾Hide full finding ▴Criteria: The PA Department of Drug and Alcohol Operations Manual Section 7.03 Item A.3. states that, ?Within 90 days of the end of the state fiscal year, the SCA must provide all contractors paid on a fee-for-service basis with an itemization of federal and state funds, by dollar amount.? Condition: The County is providing Drug and Alcohol services to consumers in Pennsylvania. As a result, the County is required to follow the operations manual for Drug and Alcohol Service Providers in the State of Pennsylvania. As such, the itemized reports need sent out within 90 days of fiscal year end. It was noted during testing that these reports do not get sent out to any contractors.
The regulation has been reviewed by the Fiscal Officer. The Fiscal Officer will ensure that itemized reports are sent to eligible providers within 90 days of fiscal year end. Copies of the completed reports will be filed with the contracts for each eligible provider.
The County is providing services under the Children and Youth grant to eligible families. As a result, the County is required to obtain a judicial determination that efforts were made to finalize the permanency plan within 6 months after the child entered substitute care. The County did not obtain that determination for 2 of the 17 families selected for testing.
Show full finding ▾Hide full finding ▴Criteria: Children and Youth Bulletin #3140-01-01states that ?permanency plans must be finalized 6 months after the child has entered care. Condition: The County is providing services under the Children and Youth grant to eligible families. As a result, the County is required to obtain a judicial determination that efforts were made to finalize the permanency plan within 6 months after the child entered substitute care. The County did not obtain that determination for 2 of the 17 families selected for testing.
The Agency has a formalized Permanency Hearing process with the Courts. The Permanency Hearing is scheduled 5 months from the Adjudicatory Hearing. The Agency will review the regulation with the Court Personnel and staff to assure we are in compliance with the regulation.
2018-003
The County is providing services to individuals with Intellectual Disabilities who meet certain eligibility requirements. Once eligible, an ISP is developed to help treat the individual. This plan is to be updated at least once annually. In addition, for those receiving Targeted Services Management (TSM) there needs to be a separate monitoring meeting. The County did not have those separate meetings for 1 of the 23 individuals selected for testing.
Show full finding ▾Hide full finding ▴Criteria: PA Department of Human Services, Office of Developmental Programs Bulletin number 00-16-01 states that ?Face to face monitoring must occur at least once every 365 calendar days and be on a separate day from the annual ISP meeting.? Condition: The County is providing services to individuals with Intellectual Disabilities who meet certain eligibility requirements. Once eligible, an ISP is developed to help treat the individual. This plan is to be updated at least once annually. In addition, for those receiving Targeted Services Management (TSM) there needs to be a separate monitoring meeting. The County did not have those separate meetings for 1 of the 23 individuals selected for testing.
The SCO does have a uniform policy on the requirement to see an individual once every 365 days on a date outside of the Individual Service Plan (ISP) meeting. Additional training will be held for Service Coordinator Office (SCO) staff on October 15, 2020 from the SCO Management Team. This is also included within each SC?s MBC evaluation criteria. Supervisors will also continue to monitor compliance on quarterly record reviews on an ongoing basis. It is noted the SCO had a 96% compliance rate for this area which is well above the 86% standard held by our state oversight.
2018-006
The County is providing services to individuals with Intellectual Disabilities who meet certain eligibility requirements. Once eligible, an ISP is developed to help treat the individual. This plan is to be updated at least once annually. In addition, for those receiving Targeted Services Management (TSM) there needs to be an ISP meeting at least 60 days prior to the annual review date. The County did not have those meetings for 4 of the 23 individuals selected for testing.
Show full finding ▾Hide full finding ▴Criteria: PA Department of Human Services, Office of Developmental Programs Bulletin number 00-16-06 states that ?individuals who receive TSM are required to have an ISP meeting at least 60 days prior to the annual review date.? Condition: The County is providing services to individuals with Intellectual Disabilities who meet certain eligibility requirements. Once eligible, an ISP is developed to help treat the individual. This plan is to be updated at least once annually. In addition, for those receiving Targeted Services Management (TSM) there needs to be an ISP meeting at least 60 days prior to the annual review date. The County did not have those meetings for 4 of the 23 individuals selected for testing.
The SCO continues to follow the ISP Manual and its timeframes. This is also a part of each SC?s MBC. At times, there are circumstances beyond the control of the SC which influence the time lines. All SC?s will receive additional training on October 15, 2020 from the SCO Management Team to ensure they are clear on timelines as well as documenting when events prevent the completion of the processes within their mandated timelines. We will also provide guidance to SC?s on ensuring the documentation is clear as they are attempting to engage families as well as moving forward with closure of the individual?s case if they are not responsive to attempts to set up this meeting.
2018-007
The County is providing services to individuals with Intellectual Disabilities who meet certain eligibility requirements. Once eligible, an ISP is developed to help treat the individual. This plan is to be updated at least once annually. In addition, for those receiving Targeted Services Management (TSM) the ISP is to be completed 30 days prior to the end of the previous ISP. The County did not have an ISP for 2 of the 23 individuals selected for testing.
Show full finding ▾Hide full finding ▴Criteria: PA Department of Human Services, Office of Developmental Programs Bulletin number 00-16-06 states that ?individuals who receive TSM are required to have an ISP 30 days prior to the end of the previous ISP.? Condition: The County is providing services to individuals with Intellectual Disabilities who meet certain eligibility requirements. Once eligible, an ISP is developed to help treat the individual. This plan is to be updated at least once annually. In addition, for those receiving Targeted Services Management (TSM) the ISP is to be completed 30 days prior to the end of the previous ISP. The County did not have an ISP for 2 of the 23 individuals selected for testing.
The SCO continues to follow the ISP Manual and its timeframes. This is also a part of each SC?s MBC. At times, there are circumstances beyond the control of the SC which influence the time lines. All SC?s will receive additional training on October 15, 2020 from the SCO Management Team to ensure they are clear on timelines as well as documenting when events prevent the completion of the processes within their mandated timelines. We will also provide guidance to SC?s on ensuring the documentation is clear as they are attempting to engage families as well as moving forward with closure of the individual?s case if they are not responsive to attempts to set up this meeting.
2018-008
The County is providing services to individuals with Intellectual Disabilities who meet certain eligibility requirements. Once eligible, the provider shall complete a redetermination of the client liability at least once every 12 months. The County did not have a redetermination updated at least annually for 8 of the 37 individuals selected for testing.
Show full finding ▾Hide full finding ▴Criteria: PA Code, Title 55, Chapter 4305.40 states that ?A redetermination of the client for a client must be completed once every 12 months.? Condition: The County is providing services to individuals with Intellectual Disabilities who meet certain eligibility requirements. Once eligible, the provider shall complete a redetermination of the client liability at least once every 12 months. The County did not have a redetermination updated at least annually for 8 of the 37 individuals selected for testing.
Two of the AE Program Specialists were retrained on the recertification process by reviewing the written policy for completing recertifications and then clarifying any questions about the process with ODP staff. At times, there are circumstances that are beyond the control of the AE staff when completing the recertification form which influences completing the process on time.
FAC accepted this audit on September 24, 2019 — management decision was due March 24, 2020.
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2017-001
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2017-002
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2017-003
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2017-004
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FAC accepted this audit on September 25, 2018 — management decision was due March 25, 2019.
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2016-002
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2016-004
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2016-006
FAC accepted this audit on September 28, 2017 — management decision was due March 28, 2018.
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2015-001
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2015-002
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2015-003
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