EIN: 231719860
UEI: GSA_MIGRATION
Audited by: BBD, LLP
Oversight agency: 93 [Department of Health and Human Services]
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Data as of August 28, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on May 1, 2022. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by November 1, 2022 (1400 days ago).
What is a management decision? →Supervisory review procedures were not fully completed related to student registration packets for the Out of School Time program. As a result, documentation of Child Health Assessments could not be located for a total of ten selected students enrolled in the Out of School Time program at Furness High School, Sharswood Elementary, and East Passyunk Community Park Recreation Center in Philadelphia, Pennsylvania. In addition, student registration packets were unable to be provided for two students enrolled in the Out of School Time Program at Furness High School and three students enrolled in the Out of School Time Program at Sharswood Elementary School. Criteria: Eligibility for enrollment into the Out of School Time program requires that United Communities obtain completed student registration packets, including the Child Health Assessment form. Cause: Procedures are in place for supervisory approval of enrollment before student is placed into the Out of School Time program, but documentation, per management, was not obtained due to COVID-19 causing limited access to student records and due to accidental destruction of records at certain Schools. Effect: Child Health Assessment forms were never obtained by United Communities for students in that school causing United Communities to not be in compliance with the U.S. Department of Health and Human Services? student enrollment required records. Context: A sample of 40 students from each school where the program was held were selected and the students missing registration packets and Child Health Assessment forms were from the schools mentioned above. Recommendation: United Communities should obtain the student registration packets and Child Health Assessment forms for all students whose information could not be located. Views of Responsible Officials and Corrective Action Plan: United Communities agrees with the finding and is in the process of obtaining the information that could not be located.
Show full finding ▾Hide full finding ▴U.S. Department of Health and Human Services Temporary Assistance for Needy Families CFDA Number: 93.558 Grant period: 7/01/20 ? 6/30/21 Condition: Supervisory review procedures were not fully completed related to student registration packets for the Out of School Time program. As a result, documentation of Child Health Assessments could not be located for a total of ten selected students enrolled in the Out of School Time program at Furness High School, Sharswood Elementary, and East Passyunk Community Park Recreation Center in Philadelphia, Pennsylvania. In addition, student registration packets were unable to be provided for two students enrolled in the Out of School Time Program at Furness High School and three students enrolled in the Out of School Time Program at Sharswood Elementary School. Criteria: Eligibility for enrollment into the Out of School Time program requires that United Communities obtain completed student registration packets, including the Child Health Assessment form. Cause: Procedures are in place for supervisory approval of enrollment before student is placed into the Out of School Time program, but documentation, per management, was not obtained due to COVID-19 causing limited access to student records and due to accidental destruction of records at certain Schools. Effect: Child Health Assessment forms were never obtained by United Communities for students in that school causing United Communities to not be in compliance with the U.S. Department of Health and Human Services? student enrollment required records. Context: A sample of 40 students from each school where the program was held were selected and the students missing registration packets and Child Health Assessment forms were from the schools mentioned above. Recommendation: United Communities should obtain the student registration packets and Child Health Assessment forms for all students whose information could not be located. Views of Responsible Officials and Corrective Action Plan: United Communities agrees with the finding and is in the process of obtaining the information that could not be located.
U.S. Department of Health and Human Services Temporary Assistance for Needy Families CFDA Number: 93.558 Audit Finding # 2021-02 Corrective Action Plan Provided from Management: In an effort to obtain the missing files and to ensure that we remain in compliance for the FY 21-22 fiscal year and beyond, we have put the following corrective measures in place. The Director of Education Programs in conjunction with the Performance Quality Improvement (PQI) staff have reviewed the files for all students in the Out-of-School-Time (OST) programs. A list of any missing required documents has been created. The Director and the PQI team will be reviewing reports monthly to document that all paperwork is up-to-date. The first monthly report and review was competed in March 2022 and the Director will conduct monthly reviews moving forward. Additionally, each of the OST sites have identified a secure file cabinet designated at each site for storage of these student files. It is anticipated that now that the programs have returned to operating out of their designated sites (this was not occurring during the height of the COVID-19 pandemic) that fewer instances of inconsistency in document collection and storage will occur The corrective action plan will be completed by April 30, 2022. As noted above there will also be monthly monitoring of client files to ensure that all new student have a file that includes all pertinent documents and when any of the documentation needs to be updated. Corrective Action Plan Contact: Francis Carney, Executive Director Direct Line: 215-372-0705
2020-001
FAC accepted this audit on February 16, 2021 — management decision was due August 16, 2021.
Supervisory review procedures were not fully completed related to student registration packets for the Out of School Time program. As a result, documentation of Child Health Assessments could not be located for fourteen selected students enrolled in the Out of School Time program at Furness High School in Philadelphia, Pennsylvania. Criteria: Eligibility for enrollment into the Out of School Time program requires that United Communities obtain a Child Health Assessment form as part of the student registration packet. Cause: Procedures are in place for supervisory approval of enrollment before student is placed into the Out of School Time program, but documentation, per management, was not obtained due to COVID-19 causing limited access to student records at Furness High School program. Effect: Child Health Assessment forms were never obtained by United Communities for students in that school causing United Communities to not be in compliance with the U.S. Department of Health and Human Services? student enrollment required records. Context: A sample of 40 students from each school where the program was held were selected and the fourteen students missing Child Health Assessment forms were from the one school mentioned above. Recommendation: United Communities should obtain the Child Health Assessment forms for all students whose forms could not be located.
Show full finding ▾Hide full finding ▴U.S. Department of Health and Human Services Temporary Assistance for Needy Families CFDA Number: 93.558 Grant period: 7/01/19 ? 6/30/20 Condition: Supervisory review procedures were not fully completed related to student registration packets for the Out of School Time program. As a result, documentation of Child Health Assessments could not be located for fourteen selected students enrolled in the Out of School Time program at Furness High School in Philadelphia, Pennsylvania. Criteria: Eligibility for enrollment into the Out of School Time program requires that United Communities obtain a Child Health Assessment form as part of the student registration packet. Cause: Procedures are in place for supervisory approval of enrollment before student is placed into the Out of School Time program, but documentation, per management, was not obtained due to COVID-19 causing limited access to student records at Furness High School program. Effect: Child Health Assessment forms were never obtained by United Communities for students in that school causing United Communities to not be in compliance with the U.S. Department of Health and Human Services? student enrollment required records. Context: A sample of 40 students from each school where the program was held were selected and the fourteen students missing Child Health Assessment forms were from the one school mentioned above. Recommendation: United Communities should obtain the Child Health Assessment forms for all students whose forms could not be located.
Views of Responsible Officials and Corrective Action Plan: United Communities agrees with the finding and is in the process of obtaining the Child Health Assessment forms that could not be located.
FAC accepted this audit on November 19, 2019 — management decision was due May 19, 2020.
FAC accepted this audit on March 6, 2019 — management decision was due September 6, 2019.
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