YESHIVA SHAAREI TZION INCNon-Profit

Condition: The School did not document the procurement process according to the procurement standards as codified under OMB Circular 2 CFR 200. Procurement procedures were done a few years ago and not updated. Criteria: The School is required to follow certain procurement procedures including maintaining records of its procurement history and following the requirements of each procurement method being used. Cause: The School did not have clear division of responsibility relating to procurement and, although procurement was in fact done, the school failed to document it properly. Effect of Finding: After discussions with management, the auditor has determined that although the school failed to document the procurement process properly, they were in fact following the required procurement process as codified under OMB Circular 2 CFR. As such, the effects of this deficiency are minimal. Recommendation: To ensure that each employee involved in the procurement process has a clear understanding of their responsibilities to ensure that the procurement process is done properly. View of Responsible Party and Planned Corrective Action: Since being made aware of the issue, the School’s administrator met with all employees involved in procurement and ensured that each one had a clear understanding of their role and what is required of them.