Syracuse YMCA Senior Citizen Housing Development Fund CorporationNon-Profit

Section 8 Housing Assistance Payments Program – Federal Assistance Listing Number 14.195 a. Condition: During our testing of tenant files, it was noted in 3 of 7 files tested that there were discrepancies between tenant rent per the monthly HAP vouchers and the respective HUD Form 50059 for the same period. This led to discrepancies between the approved rent schedule and the rents reported and charged in the system. b. Criteria: HUD regulations require property management to implement rent adjustments in accordance with HUD approved amount and to ensure that tenant certifications (Form HUD-50059) accurately reflect current rent amounts. Timely and accurate updates are necessary to ensure proper subsidy calculations and compliance with program requirements c. Effect: The cost of the assistance may be disallowed. d. Cause: Due to the prior year turnover in the property manager role there were delays in recertifying tenants and updating HUD approved rent changes in the rental software used for tenant certification. e. Recommendation: Syracuse YMCA Senior Citizen Housing Development Fund Corporation (Syracuse YMCA Apartments) should establish a mechanism for approved rent changes and effective dates assigning responsibility for timely updates to tenant records and certifications. Procedures for implementing timely rent increases across all software platforms should be reviewed. f. Views of Responsible Officials and Planned Corrective Actions: Syracuse YMCA Apartments agrees with the finding and the auditors’ recommendations have been adopted.

Multifamily Housing Projects – AL No. 14.155 a. Condition: During the audit of Syracuse YMCA Senior Citizen Housing Development Fund Corporation (Syracuse YMCA Apartments), it was identified that property management failed to perform required tenant recertifications for multiple tenants within the HUD required time frame. b. Criteria: Syracuse YMCA Apartments is required to provide timely and accurate recertifications to HUD to verify compliance with tenant eligibility and rent calculations. c. Effect: The project is not in compliance with the HUD Regulatory Agreement as it relates to the annual recertification of tenants. This failure can result in incorrect rent calculations, potentially causing overpayments or underpayments of subsidies and suspension of subsidy payments. d. Cause: Procedures are in place for annual tenant recertification. However, due to significant employee turnover and lack of property management staff, there was an oversight by the managing agent in ensuring all tenants were recertified annually in accordance with HUD guidelines. e. Recommendation: Syracuse YMCA Apartments should take measures to ensure that all tenants who have missed their recertification deadlines are properly recertified as soon as administratively feasible. In addition, management should implement internal policies to ensure all future recertifications are completed within HUD’s required timeline to avoid further disruption of subsidy payments. f. Views of Responsible Officials and Planned Corrective Actions: Syracuse YMCA Apartments agrees with the finding and the auditor’s recommendations have been adopted.

Finding 2022-001: Mortgage Insurance ? Multifamily Housing Projects [Section 207/223(f)] ? AL No. 14.155 a. Statement of Condition: The required deposit of surplus cash of $4,454 as of September 30, 2021 to the residual receipts reserve account was not made within the required 60 days following the balance sheet date. b. Criteria: Syracuse YMCA Apartments is required to determine surplus cash requirements annually. If surplus cash exists, the amount must be transferred from the operating account to the residual receipts account within 60 days of the project?s fiscal year-end. c. Effect of Condition: The project is not in compliance with the HUD Regulatory Agreement as it relates to the management of the residual receipts reserve. d. Repeat Finding from Prior Year: Yes e. Cause of Condition: The surplus cash transfer was done late due to staff transition. f. Recommendation: Syracuse YMCA Apartments should deposit the required funds in the future into the residual receipts reserve account within the 60-day requirement. g. Views of Responsible Officials and Planned Corrective Actions: Syracuse YMCA Apartments agrees with the finding and the auditor?s recommendations have been adopted.

Finding 2021-001: Mortgage Insurance ? Multifamily Housing Projects [Section 207/223(f)] ? AL No. 14.155 a. Statement of Condition: The required deposit of surplus cash of $16,555 as of September 30, 2020 to the residual receipts reserve account was not made within the required 60 days following the balance sheet date. b. Criteria: Syracuse YMCA Apartments is required to determine surplus cash requirements annually. If surplus cash exists, the amount must be transferred from the operating account to the residual receipts account within 60 days of the project?s fiscal year-end. c. Effect of Condition: The project is not in compliance with the HUD Regulatory Agreement as it relates to the management of the residual receipts reserve. d. Cause of Condition: The surplus cash deposit was made 127 days late due to an oversight by the managing agent. e. Recommendation: Syracuse YMCA should deposit the required funds in the future into the residual receipts reserve account within the 60-day requirement. f. Views of Responsible Officials and Planned Corrective Actions: Syracuse YMCA agrees with the finding and the auditor?s recommendations have been adopted.

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