SYRACUSE AREA LANDMARK THEATRENon-Profit

Condition: The Organization was using an outdated version of accounting software, and lacked ownership of the administrative password to update and restore the data timely. This resulted in the Organization to revert to manual bookkeeping processes such as manual checks for a brief period of time. Criteria: Effective design and oversight of information technology controls should be integrated in processes to ensure consistent and timely access to accounting data and records. Cause: The Organization did not update the accounting software used until it became unsupported by the vendor and did not maintain proper ownership of the administrative password required to backup and update the data within the software. Effect: When the accounting software became unsupported by the vendor, the Organization was unable to update to a newer version because the administrative password was not maintained. Without access to accounting software, the Organization utilized manual bookkeeping processes outside of the ledger such as manual checks which increase the risk for error and incomplete books and records. Recommendation: The auditor recommends that formal control processes be designed over information technology, software updates and password monitoring and protection to ensure complete and accurate maintenance of accounting records. View of Responsible Official: Ownership of Quickbooks Data is to be held by the Executive Director and transferred prior to any planned change in that position. In the event of an unplanned change in the position, ownership will be transferred to the Board Treasurer until such time as an executive director is named. Section III. Federal Award Findings and Questioned Costs There were no federal award findings and questioned costs for the year ended December 31, 2021.