EIN: 221500484
UEI: HLQLRFTMHZ55
Audited by: PKF O'Connor Davies, LLP
Oversight agency: 84 [Department of Education]
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Data as of August 31, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on April 21, 2026. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by October 21, 2026 (49 days from today).
What is a management decision? →FAC accepted this audit on March 21, 2024 — management decision was due September 21, 2024.
FAC accepted this audit on March 30, 2023 — management decision was due September 30, 2023.
FAC accepted this audit on May 15, 2022 — management decision was due November 15, 2022.
2021-002 Eligibility and Special Tests - Verification Federal Award Programs: CFDA Number: 84.268/84.063/84.007/84.033 Name of Program or Cluster: Federal Direct Student Loans/Federal Pell Grant Program/Federal Supplemental Educational Opportunity Grants (FSEOG)/Federal Work-Study Program (Student Financial Assistance Cluster) Agency: U.S. Department of Education New Jersey Award Programs: State Account Number: 100-074-2405--007/100-074-2405-313/N/A/100-074-2400-026/100-074-2401-001 Name of Program or Cluster:/ Tuition Aid Grant Program/New Jersey Student Assistance --Reward Scholarship II (NJ STARS II) Program/NJ BEST Scholarship/Gaining Early Awareness -and Readiness for Undergraduate Programs (GEAR UP)/Opportunity Program Grants: Educational Opportunity Fund ? Article III (New Jersey Student Financial Assistance Cluster) Agency: New Jersey Higher Education Student Assistance Authority/New Jersey Commission on Higher Education Criteria: Institutions of higher education participating in the Student Financial Assistance cluster programs must maintain detailed records that substantiate the eligibility of students receiving Federal student financial assistance, including documents used to verify applicant data and resolve conflicting information. Condition/Context: For one of sixty students selected for eligibility testing, we noted that Selective Service did not match the student?s information with a Selective Service registration record. We noted that although the requirement was reviewed and documented as corrected in Colleague, the University was unable to locate the source documentation that established that the student was either registered for Selective Service or otherwise exempt from registration. In addition, for five of twenty-five students selected for testing, complete documentation that was provided to the University as part of the verification process was not able to be located. We noted that although the verification process was documented as completed in Colleague, the University was unable to locate source documentation used to perform the verification process. Cause: Due to turnover in the Financial Aid Department, documentation obtained from the identified students was not retained in the student?s file. Effect: We were unable to examine documentation that was used to perform eligibility determination and verification procedures for the identified students. Thus, we were unable to corroborate performance of a requirement of the program. Questioned Costs: None. Repeat Finding: No. Recommendation: We recommend that management enhance policies to indicate the procedures for retaining and filing documentation required to support student eligibility, verification, and all other compliance requirements as applicable. We also recommend that documentation received physically is also stored electronically to ensure all relevant individuals can access to documentation necessary to administer Student Financial Assistance programs. In addition, electronic retention of these documents provides the University with an additional method of safekeeping sensitive student information. Views of Responsible Officials and Planned Corrective Actions: See Corrective Action Plan attached.
Show full finding ▾Hide full finding ▴2021-002 Eligibility and Special Tests - Verification Federal Award Programs: CFDA Number: 84.268/84.063/84.007/84.033 Name of Program or Cluster: Federal Direct Student Loans/Federal Pell Grant Program/Federal Supplemental Educational Opportunity Grants (FSEOG)/Federal Work-Study Program (Student Financial Assistance Cluster) Agency: U.S. Department of Education New Jersey Award Programs: State Account Number: 100-074-2405--007/100-074-2405-313/N/A/100-074-2400-026/100-074-2401-001 Name of Program or Cluster:/ Tuition Aid Grant Program/New Jersey Student Assistance --Reward Scholarship II (NJ STARS II) Program/NJ BEST Scholarship/Gaining Early Awareness -and Readiness for Undergraduate Programs (GEAR UP)/Opportunity Program Grants: Educational Opportunity Fund ? Article III (New Jersey Student Financial Assistance Cluster) Agency: New Jersey Higher Education Student Assistance Authority/New Jersey Commission on Higher Education Criteria: Institutions of higher education participating in the Student Financial Assistance cluster programs must maintain detailed records that substantiate the eligibility of students receiving Federal student financial assistance, including documents used to verify applicant data and resolve conflicting information. Condition/Context: For one of sixty students selected for eligibility testing, we noted that Selective Service did not match the student?s information with a Selective Service registration record. We noted that although the requirement was reviewed and documented as corrected in Colleague, the University was unable to locate the source documentation that established that the student was either registered for Selective Service or otherwise exempt from registration. In addition, for five of twenty-five students selected for testing, complete documentation that was provided to the University as part of the verification process was not able to be located. We noted that although the verification process was documented as completed in Colleague, the University was unable to locate source documentation used to perform the verification process. Cause: Due to turnover in the Financial Aid Department, documentation obtained from the identified students was not retained in the student?s file. Effect: We were unable to examine documentation that was used to perform eligibility determination and verification procedures for the identified students. Thus, we were unable to corroborate performance of a requirement of the program. Questioned Costs: None. Repeat Finding: No. Recommendation: We recommend that management enhance policies to indicate the procedures for retaining and filing documentation required to support student eligibility, verification, and all other compliance requirements as applicable. We also recommend that documentation received physically is also stored electronically to ensure all relevant individuals can access to documentation necessary to administer Student Financial Assistance programs. In addition, electronic retention of these documents provides the University with an additional method of safekeeping sensitive student information. Views of Responsible Officials and Planned Corrective Actions: See Corrective Action Plan attached.
There was a backlog of filing in the office that became unmanageable. This was partially due to staff members being remote and a lack of understanding of the importance of document retention. In the summer of 2021, there was a massive filing project and during that time, I believe much of the misfiling took place. Again, not understanding the importance of being able to review this information. The two staff members who were responsible for the filing are no longer with the University. We stress the critical importance of this with the new team members. We are also researching electronic solutions for file retention where documents can be imaged and stored in a more accessible digital format rather than that of traditional paper files.
2021-003 Reporting Federal Award Programs: CFDA Number: 84.007/84.033 Name of Program or Cluster: Federal Supplemental Educational Opportunity Grants (FSEOG)/Federal Work-Study Program (Student Financial Assistance Cluster) Agency: U.S. Department of Education Criteria: Institutions of higher education must complete the Fiscal Operations and Application to Participate (?FISAP?) on an annual basis to report its expenditures in the previous award year and apply for campus-based program funding for the following year. Condition/Context: We noted that although the FISAP is signed by the Chief Executive Officer, there was no detailed independent review of the FISAP after it was prepared by the Financial Aid Director. Cause: The review of the FISAP was not performed due to an administrative oversight as a result of turnover in the Financial Aid Department. Effect: A detailed review of the FISAP was not performed prior to its submission. Questioned Costs: None. Repeat Finding: No. Recommendation: We recommend that the University enhances procedures to ensure that the preparation of the FISAP is reviewed in detail prior to filing. The additional controls surrounding the process will ensure that errors are detected and corrected prior to submission. Views of Responsible Officials and Planned Corrective Actions: See Corrective Action Plan attached.
Show full finding ▾Hide full finding ▴2021-003 Reporting Federal Award Programs: CFDA Number: 84.007/84.033 Name of Program or Cluster: Federal Supplemental Educational Opportunity Grants (FSEOG)/Federal Work-Study Program (Student Financial Assistance Cluster) Agency: U.S. Department of Education Criteria: Institutions of higher education must complete the Fiscal Operations and Application to Participate (?FISAP?) on an annual basis to report its expenditures in the previous award year and apply for campus-based program funding for the following year. Condition/Context: We noted that although the FISAP is signed by the Chief Executive Officer, there was no detailed independent review of the FISAP after it was prepared by the Financial Aid Director. Cause: The review of the FISAP was not performed due to an administrative oversight as a result of turnover in the Financial Aid Department. Effect: A detailed review of the FISAP was not performed prior to its submission. Questioned Costs: None. Repeat Finding: No. Recommendation: We recommend that the University enhances procedures to ensure that the preparation of the FISAP is reviewed in detail prior to filing. The additional controls surrounding the process will ensure that errors are detected and corrected prior to submission. Views of Responsible Officials and Planned Corrective Actions: See Corrective Action Plan attached.
In the future, the Fiscal Operations Report and Application to Participate and all the documentation will be presented to and reviewed with the Vice President for Business and Finance prior to final approval by the President and submission.
2021-004 Special Test - Borrower Data and Reconciliation (Direct Loan) Federal Award Programs: CFDA Number: 84.268 Name of Program or Cluster: Federal Direct Loan Program (Student Financial Assistance Cluster) Agency: U.S. Department of Education Criteria: Institutions of higher education are required to reconcile institutional records to the Common Origination and Disbursement (?COD?) system on a monthly basis. Condition/Context: We noted that reconciliations between the University?s records were not being reconciled to COD on a monthly basis. Cause: Due to significant turnover in the Financial Aid department, an ineffective transfer of responsibilities caused a lapse in the performance of reconciliations. Effect: Internal controls over the borrower data and reconciliation requirements did not function effectively as designed, and the University did not comply with borrower data and reconciliation requirements. Questioned Costs: None. Repeat Finding: No. Recommendation: We recommend that the University perform a review of the policies, procedures, and internal controls of the Financial Aid Department. Policies and organizational structure should be reviewed and updated to ensure segregation of duties and proper oversight of the Department, including oversight of the reconciliation processes. Views of Responsible Officials and Planned Corrective Actions: See Corrective Action Plan attached.
Show full finding ▾Hide full finding ▴2021-004 Special Test - Borrower Data and Reconciliation (Direct Loan) Federal Award Programs: CFDA Number: 84.268 Name of Program or Cluster: Federal Direct Loan Program (Student Financial Assistance Cluster) Agency: U.S. Department of Education Criteria: Institutions of higher education are required to reconcile institutional records to the Common Origination and Disbursement (?COD?) system on a monthly basis. Condition/Context: We noted that reconciliations between the University?s records were not being reconciled to COD on a monthly basis. Cause: Due to significant turnover in the Financial Aid department, an ineffective transfer of responsibilities caused a lapse in the performance of reconciliations. Effect: Internal controls over the borrower data and reconciliation requirements did not function effectively as designed, and the University did not comply with borrower data and reconciliation requirements. Questioned Costs: None. Repeat Finding: No. Recommendation: We recommend that the University perform a review of the policies, procedures, and internal controls of the Financial Aid Department. Policies and organizational structure should be reviewed and updated to ensure segregation of duties and proper oversight of the Department, including oversight of the reconciliation processes. Views of Responsible Officials and Planned Corrective Actions: See Corrective Action Plan attached.
The 2020-2021 Direct Loan reconciliation did take place but not in predictable fashion as required. The reports are generated by the Common Origination and Disbursement (?COD?) system to allow for colleges to reconcile monthly. The 2020-2021-year end reconciliation has been completed and successfully matched Centenary Direct Loan payments with COD. In the 2021-2022-year, monthly reconciliation has been successfully completed in a timely manner. All the necessary updates are made to COD consistently and we are in line with payments received and posted.
FAC accepted this audit on July 8, 2021 — management decision was due January 8, 2022.
2020-001 Return of Title IV Funds ? Special Tests and Provisions Federal Award Programs: CFDA Number: 84.063/84.007/84.268 Name of Program or Cluster: Federal Pell Grant Program/Federal Supplemental Educational Opportunity Grants/Federal Direct Student Loans (Student Financial Assistance Cluster) Agency: U.S. Department of Education Criteria: The institution must return funds for which it is responsible to return to the U.S. Department of Education, as soon as possible, but no later than 30 days after the date that the institution becomes aware that the student will not or has not begun attendance. Condition/Context: It was noted that fourteen Return of Title IV Funds calculations were not performed timely. Cause: During fiscal 2020, the University?s financial aid department experienced employee turnover. Effect: The calculation of Return of Title IV Funds was delayed as a result of the employee turnover. Funds previously awarded to students from the Student Financial Assistance Cluster were not returned to the U.S. Department of Education within 30 days of the date it was determined that a student was not beginning attendance. Questioned Costs: $31,992 Repeat Finding: No Recommendation: We recommend that management enhance policies and procedures in place to ensure an effective transfer of responsibilities during transitions in the Financial Aid Department. Views of Responsible Officials and Planned Corrective Actions: See Corrective Action Plan attached.
Show full finding ▾Hide full finding ▴2020-001 Return of Title IV Funds ? Special Tests and Provisions Federal Award Programs: CFDA Number: 84.063/84.007/84.268 Name of Program or Cluster: Federal Pell Grant Program/Federal Supplemental Educational Opportunity Grants/Federal Direct Student Loans (Student Financial Assistance Cluster) Agency: U.S. Department of Education Criteria: The institution must return funds for which it is responsible to return to the U.S. Department of Education, as soon as possible, but no later than 30 days after the date that the institution becomes aware that the student will not or has not begun attendance. Condition/Context: It was noted that fourteen Return of Title IV Funds calculations were not performed timely. Cause: During fiscal 2020, the University?s financial aid department experienced employee turnover. Effect: The calculation of Return of Title IV Funds was delayed as a result of the employee turnover. Funds previously awarded to students from the Student Financial Assistance Cluster were not returned to the U.S. Department of Education within 30 days of the date it was determined that a student was not beginning attendance. Questioned Costs: $31,992 Repeat Finding: No Recommendation: We recommend that management enhance policies and procedures in place to ensure an effective transfer of responsibilities during transitions in the Financial Aid Department. Views of Responsible Officials and Planned Corrective Actions: See Corrective Action Plan attached.
We have reviewed the audit sample and are in agreement with your findings. We have two reports that will address the concerns surrounding the identification of withdrawn students in a timely fashion and within the 45-day window. The first report we have can be run weekly to identify any student who has completely withdrawn from the University. It will be run first thing every Monday morning to capture all of the withdrawals from the previous week. The calculations will be completed at that time and all necessary returns made. We are arranging a meeting with our campus partners to discuss the critical nature of identifying these students quickly and within the term of enrollment. Another part of the discussion will include not back dating any withdrawals after the fact. The other report that we will use will capture any student who has a zero GPA for the semester (unofficial withdrawals). These are students with all ?Fs? or a combination of ?Fs? and ?Ws? who did not completely withdraw. Within Colleague, there is a screen that indicates the last day the student attended the class. We can use this date to confirm participation past the 50% of the term. If we are unable to, a request will be sent to the student asking them to provide proof of attendance through this date. They can submit a test, paper, or any other academically related activity as proof.
FAC accepted this audit on February 23, 2020 — management decision was due August 23, 2020.
FAC accepted this audit on February 28, 2019 — management decision was due August 28, 2019.
GSA_MIGRATION
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2017-004
FAC accepted this audit on March 26, 2018 — management decision was due September 26, 2018.
GSA_MIGRATION
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FAC accepted this audit on March 19, 2017 — management decision was due September 19, 2017.
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