EIN: 030221277
UEI: CU5FDALV6NW3
Audited by: CBIZ CPAS P.C.
Oversight agency: 14 [Department of Housing and Urban Development]
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Data as of September 2, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on November 7, 2025. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by May 7, 2026 (119 days ago).
What is a management decision? →2025-001 – PROCUREMENTS, SUSPENSION AND DEBARMENT Material Weakness/Material Noncompliance U.S. Department of Housing and Urban Development CFDA #: 14.850 – Public and Indian Housing CRITERIA Any small purchase or contract, greater than $10,000 ($2,000 if Davis-Bacon rules apply) but not exceeding $50,000, may be made in accordance with the small purchase procedures outlined in this section. BHA staff seeking prospective purchase, to be funded within the current year’s operating or capital budget they manage should solicit a minimum of two price quotes, oral or written, if available from prospective contractors, through a competitive Request for Proposal (RFP) process by phone, fax or email. Results of this process, including bid selection recommendation and related justification are then presented to the compliance officer who will make the award to the entity with the lowest acceptable bid and/or greatest value. CONDITION We identified 8 instances in which vendors were not properly procured in accordance with the Barre Housing Authority’s Procurement Policy. CAUSE The Barre Housing Authority’s Procurement Policy was not properly implemented. EFFECT The Authority has not ensured that it is receiving the most competitive prices or rates for services that have been procured, which may have resulted in unnecessary additional costs to the Authority. QUESTIONED COSTS Known Questioned Costs - $469,860 representing the aggregate payments to these 8 vendors. CONTEXT All purchases are required to be made in accordance with the Authority’s procurement policy. There were 8 vendors paid in excess of the micro purchase threshold. We selected all 8 vendors. REPEAT FINDING See Finding 2024-001 RECOMMENDATION We recommend that the Authority develop and implement sufficient policies and procedures which provide assurance for compliance with the Procurement, Suspension, and Debarment requirements of the Uniform Guidance. AUDITEE’S RESPONSE AND PLANNED CORRECTIVE ACTION See Corrective Action Plan.
Show full finding ▾Hide full finding ▴2025-001 – PROCUREMENTS, SUSPENSION AND DEBARMENT Material Weakness/Material Noncompliance U.S. Department of Housing and Urban Development CFDA #: 14.850 – Public and Indian Housing CRITERIA Any small purchase or contract, greater than $10,000 ($2,000 if Davis-Bacon rules apply) but not exceeding $50,000, may be made in accordance with the small purchase procedures outlined in this section. BHA staff seeking prospective purchase, to be funded within the current year’s operating or capital budget they manage should solicit a minimum of two price quotes, oral or written, if available from prospective contractors, through a competitive Request for Proposal (RFP) process by phone, fax or email. Results of this process, including bid selection recommendation and related justification are then presented to the compliance officer who will make the award to the entity with the lowest acceptable bid and/or greatest value. CONDITION We identified 8 instances in which vendors were not properly procured in accordance with the Barre Housing Authority’s Procurement Policy. CAUSE The Barre Housing Authority’s Procurement Policy was not properly implemented. EFFECT The Authority has not ensured that it is receiving the most competitive prices or rates for services that have been procured, which may have resulted in unnecessary additional costs to the Authority. QUESTIONED COSTS Known Questioned Costs - $469,860 representing the aggregate payments to these 8 vendors. CONTEXT All purchases are required to be made in accordance with the Authority’s procurement policy. There were 8 vendors paid in excess of the micro purchase threshold. We selected all 8 vendors. REPEAT FINDING See Finding 2024-001 RECOMMENDATION We recommend that the Authority develop and implement sufficient policies and procedures which provide assurance for compliance with the Procurement, Suspension, and Debarment requirements of the Uniform Guidance. AUDITEE’S RESPONSE AND PLANNED CORRECTIVE ACTION See Corrective Action Plan.
Finding 2025-001 - Procurements, Suspension and Debarment Corrective Action Plan Policy Review and Revision: The Executive Director will conduct a comprehensive review of the existing Procurement Policy to identify areas that can be clarified, simplified, or strengthened to ensure full compliance with HUD procurement regulations and Uniform Guidance (2 CFR Part 200). Any revisions will be presented to the Board of Commissioners for approval and adopted by the Authority. Staff Training on Procurement Requirements: The Executive Director, Jaime Chioldi, will identify and complete specialized training in federal procurement requirements specific to public housing authorities. The Director of Maintenance, Brian Calderara, will also complete this training. Documentation of training completion will be maintained in personnel files. Training will be with either Nan Mckay or NAHRO. Enhanced Oversight and Monitoring: Because the majority of procurement issues occurred within maintenance operations, the Executive Director will implement additional oversight measures for the Maintenance Department's purchasing activities. Monthly procurement reports will be generated to monitor cumulative vendor spending. The reports will be reviewed to identify when aggregate totals approach procurement threshold limits described in the policy. Any purchases nearing the small purchase or competitive bid limits will be reviewed and approved by the Executive Director before commitment. Documentation and Compliance Verification: The Authority will maintain complete procurement documentation for all purchases above the micro-purchase threshold, including quotes, justification, and vendor selection criteria. A quarterly internal review will be conducted to verify adherence to policy and identify any corrective needs. Responsible Official Jaime L. Chioldi, Executive Director Barre Housing Authority Email: jaime@barrehousing.org Phone: 802-476-7224 Anticipated Completion Date All corrective actions will be fully implemented by March 31, 2026.
2024-001
FAC accepted this audit on October 23, 2024 — management decision was due April 23, 2025.
2024-001 – PROCUREMENT, SUSPENSION, AND DEBARMENT Material Weakness/Material Noncompliance U.S. Department of Housing and Urban Development CFDA #: 14.850 – Public and Indian Housing CRITERIA Any small purchase or contract, greater than $10,000 ($2,000 if Davis-Bacon rules apply) but not exceeding $50,000, may be made in accordance with the small purchase procedures outlined in this section. BHA Staff seeking prospective purchase, to be funded within the current year’s operating or capital budget they manage, should solicit a minimum of two price quotes, oral or written, if available from prospective contractors, through a competitive Request for Proposal (RFP) process by phone, fax or email. Results of this process, including bid selection recommendation and related justification are then presented to the CO who will make the award to the entity with the lowest acceptable bid and/or greatest value. CONDITION We identified 2 instances in which sufficient documentation was not maintained to support the procurement of the vendor. CAUSE Documentation of procurement decisions was not sufficiently maintained. EFFECT The Authority has not ensured that it is receiving the most competitive prices or rates for services that have been procured, which may have resulted in unnecessary additional costs to the Authority. QUESTIONED COSTS Known Questioned Costs - $98,518 representing the aggregate payments to these two vendors. CONTEXT All purchases are required to be made within the Authority’s procurement policy. There were approximately 27 vendors paid in excess of the micro purchase threshold. REPEAT FINDING Not a repeat finding. RECOMMENDATION We recommend that the Authority develop and implement sufficient policies and procedures which provides for compliance with the Procurement, Suspension, and Debarment requirements of the Uniform Guidance. AUDITEE’S RESPONSE AND PLANNED CORRECTIVE ACTION See Corrective Action Plan.
Show full finding ▾Hide full finding ▴2024-001 – PROCUREMENT, SUSPENSION, AND DEBARMENT Material Weakness/Material Noncompliance U.S. Department of Housing and Urban Development CFDA #: 14.850 – Public and Indian Housing CRITERIA Any small purchase or contract, greater than $10,000 ($2,000 if Davis-Bacon rules apply) but not exceeding $50,000, may be made in accordance with the small purchase procedures outlined in this section. BHA Staff seeking prospective purchase, to be funded within the current year’s operating or capital budget they manage, should solicit a minimum of two price quotes, oral or written, if available from prospective contractors, through a competitive Request for Proposal (RFP) process by phone, fax or email. Results of this process, including bid selection recommendation and related justification are then presented to the CO who will make the award to the entity with the lowest acceptable bid and/or greatest value. CONDITION We identified 2 instances in which sufficient documentation was not maintained to support the procurement of the vendor. CAUSE Documentation of procurement decisions was not sufficiently maintained. EFFECT The Authority has not ensured that it is receiving the most competitive prices or rates for services that have been procured, which may have resulted in unnecessary additional costs to the Authority. QUESTIONED COSTS Known Questioned Costs - $98,518 representing the aggregate payments to these two vendors. CONTEXT All purchases are required to be made within the Authority’s procurement policy. There were approximately 27 vendors paid in excess of the micro purchase threshold. REPEAT FINDING Not a repeat finding. RECOMMENDATION We recommend that the Authority develop and implement sufficient policies and procedures which provides for compliance with the Procurement, Suspension, and Debarment requirements of the Uniform Guidance. AUDITEE’S RESPONSE AND PLANNED CORRECTIVE ACTION See Corrective Action Plan.
2024-001 - Procurement, Suspension, and Debarment Auditee's Response and Planned Corrective Action: Prior to FYE 03/31/2025 the Barre Housing Authority will be soliciting quotes from at least three flooring companies to ensure that we are getting the best prices possible when installing new flooring. We will also be putting our pest control services out to bid and getting that under a new and current contract to ensure we are getting a competitive price for these services. Barre Housing Authority will avoid this situation in the future by doing a better job of maintaining our contract register , which will ensure that contracts do not continue after expiring. Lastly, we will be reviewing our procurement policy to see if it is still reasonable for the times. With the cost of everything rising our limits may be set too low. Planned Implementation Date of Corrective Action: March 31, 2025 Person Responsible for Corrective Action: Jaime Chioldi, Executive Director
FAC accepted this audit on November 29, 2023 — management decision was due May 29, 2024.
FAC accepted this audit on December 20, 2022 — management decision was due June 20, 2023.
FAC accepted this audit on November 17, 2021 — management decision was due May 17, 2022.
FAC accepted this audit on December 22, 2020 — management decision was due June 22, 2021.
2020-001 ? Eligibility Material Noncompliance / Material Weakness U.S. Department of Housing and Urban Development CFDA #: 14.871 ? Housing Voucher Cluster CRITERIA The PHA is responsible for reexamination and verification of income, expenses, and deductions. (1) The PHA must conduct a reexamination of family income and composition at least annually. (24 CFR 982.516) CONDITION As a result of our audit procedures we identified 21 instances of reexaminations that were not conducted timely. CAUSE The Authority's system of internal controls over the participant recertification process were not sufficient to meet the requirements established by HUD. EFFECT The Authority cannot ensure the timely adjustment of housing assistance payments and thereby the accuracy of housing assistance payments made subsequent to the required date of reexamination. QUESTIONED COSTS None identified. CONTEXT We selected a sample of 25 tenants from a population of 355 tenants. This was not a statistically valid sample. REPEAT FINDING Not a repeat finding. RECOMMENDATION We recommend that the Authority improve the tracking of reexamination dates and accelerate the timing of initial reexamination procedures. AUDITEE?S RESPONSE AND PLANNED CORRECTIVE ACTION See Corrective Action Plan.
Show full finding ▾Hide full finding ▴2020-001 ? Eligibility Material Noncompliance / Material Weakness U.S. Department of Housing and Urban Development CFDA #: 14.871 ? Housing Voucher Cluster CRITERIA The PHA is responsible for reexamination and verification of income, expenses, and deductions. (1) The PHA must conduct a reexamination of family income and composition at least annually. (24 CFR 982.516) CONDITION As a result of our audit procedures we identified 21 instances of reexaminations that were not conducted timely. CAUSE The Authority's system of internal controls over the participant recertification process were not sufficient to meet the requirements established by HUD. EFFECT The Authority cannot ensure the timely adjustment of housing assistance payments and thereby the accuracy of housing assistance payments made subsequent to the required date of reexamination. QUESTIONED COSTS None identified. CONTEXT We selected a sample of 25 tenants from a population of 355 tenants. This was not a statistically valid sample. REPEAT FINDING Not a repeat finding. RECOMMENDATION We recommend that the Authority improve the tracking of reexamination dates and accelerate the timing of initial reexamination procedures. AUDITEE?S RESPONSE AND PLANNED CORRECTIVE ACTION See Corrective Action Plan.
2020-001 ? Eligibility Auditee?s Response and Planned Corrective Action Our Leasing Staff, along with our Director of Housing have received recent training on the program. Recertification packets go out to all Section 8 voucher holders 4 months before the re-exam date. Except for some participants who just do not respond, we are on track and current. We make three attempts to reach those who do not respond before revoking their voucher. Planned Implementation Date of Corrective Action: March 31, 2021 Person Responsible for Corrective Action: Charles W. Castle, PHM ? Executive Director ? chip@barrehousing.org
2020-002 ? Special Tests and Provisions: HQS Inspections Material Noncompliance / Material Weakness U.S. Department of Housing and Urban Development CFDA #: 14.871 ? Housing Voucher Cluster CRITERIA The PHA must inspect the unit leased to a family prior to the initial term of the lease, at least biennially during assisted occupancy, and at other times as needed, to determine if the unit meets the Housing Quality Standards (HQS). (See ? 982.305(b)(2) concerning timing of initial inspection by the PHA.) (24 CFR 982.405) (A) CONDITION In our sample of 25 tenant files, we identified 21 instances in which unit inspections were not conducted in a timely manner. CAUSE The Authority's system of internal controls over ensuring the timeliness of HQS inspections was not sufficient. EFFECT The Authority, at times, made housing assistance payments without confirming that assisted units were in compliance with housing quality standards. QUESTIONED COSTS None identified. CONTEXT The Authority administers approximately 355 vouchers in the Housing Choice Voucher program. All units are required to be inspected at least annually. REPEAT FINDING Not a repeat finding. RECOMMENDATION We recommend that the Authority accelerate the timing of HQS inspections. AUDITEE?S RESPONSE AND PLANNED CORRECTIVE ACTION See Corrective Action Plan.
Show full finding ▾Hide full finding ▴2020-002 ? Special Tests and Provisions: HQS Inspections Material Noncompliance / Material Weakness U.S. Department of Housing and Urban Development CFDA #: 14.871 ? Housing Voucher Cluster CRITERIA The PHA must inspect the unit leased to a family prior to the initial term of the lease, at least biennially during assisted occupancy, and at other times as needed, to determine if the unit meets the Housing Quality Standards (HQS). (See ? 982.305(b)(2) concerning timing of initial inspection by the PHA.) (24 CFR 982.405) (A) CONDITION In our sample of 25 tenant files, we identified 21 instances in which unit inspections were not conducted in a timely manner. CAUSE The Authority's system of internal controls over ensuring the timeliness of HQS inspections was not sufficient. EFFECT The Authority, at times, made housing assistance payments without confirming that assisted units were in compliance with housing quality standards. QUESTIONED COSTS None identified. CONTEXT The Authority administers approximately 355 vouchers in the Housing Choice Voucher program. All units are required to be inspected at least annually. REPEAT FINDING Not a repeat finding. RECOMMENDATION We recommend that the Authority accelerate the timing of HQS inspections. AUDITEE?S RESPONSE AND PLANNED CORRECTIVE ACTION See Corrective Action Plan.
2020-002 ? Special Tests & Provisions: Housing Quality Inspections Auditee?s Response and Planned Corrective Action We now have our Director of Maintenance trained and certified to do HQS Inspections. He has set aside one day per week to do inspections. We plan to have a second maintenance staff person trained and certified to complete inspections as well. Planned Implementation Date of Corrective Action: March 31, 2021 Person Responsible for Corrective Action: Charles W. Castle, PHM ? Executive Director ? chip@barrehousing.org
2020-003 ? Special Tests and Provisions: Reasonable Rent Significant Deficiency U.S. Department of Housing and Urban Development CFDA #: 14.871 ? Housing Voucher Cluster CRITERIA The PHA may not approve a lease until the PHA determines that the initial rent to an owner is a reasonable rent. (2) The PHA must redetermine the reasonable rent: (i) Before any increase in the rent to an owner; (ii) If there is a 10 percent decrease in the published FMR in effect 60 days before the contract anniversary (for the unit size rented by the family) as compared with the FMR in effect 1 year before the contract anniversary. (iii) If directed by HUD. The PHA may also redetermine the reasonable rent at any other time. At all times during the assisted tenancy, the rent to owner may not exceed the reasonable rent as most recently determined or redetermined by the PHA. (24 CFR 982.507) CONDITION The Authority does not have a standardized form to document rent reasonableness determinations. CAUSE Historically, the Authority has not specifically addressed the various criteria of rent reasonableness in a standardized format. EFFECT The Authority has not documented that all rent reasonableness criteria as required by HUD are applied in the assessment of reasonableness. QUESTIONED COSTS None identified. CONTEXT The Authority administers approximately 355 vouchers in the housing choice voucher program and made housing assistance payments of $889,891 for the fiscal year ended March 31, 2020. The Authority is required to perform a reasonable rent determination for all assisted units. REPEAT FINDING Not a repeat finding. RECOMMENDATION We recommend that the Authority implement a standardized form for rent reasonableness assessments or consider using a third party service provider to conduct assessments. AUDITEE?S RESPONSE AND PLANNED CORRECTIVE ACTION See Corrective Action Plan.
Show full finding ▾Hide full finding ▴2020-003 ? Special Tests and Provisions: Reasonable Rent Significant Deficiency U.S. Department of Housing and Urban Development CFDA #: 14.871 ? Housing Voucher Cluster CRITERIA The PHA may not approve a lease until the PHA determines that the initial rent to an owner is a reasonable rent. (2) The PHA must redetermine the reasonable rent: (i) Before any increase in the rent to an owner; (ii) If there is a 10 percent decrease in the published FMR in effect 60 days before the contract anniversary (for the unit size rented by the family) as compared with the FMR in effect 1 year before the contract anniversary. (iii) If directed by HUD. The PHA may also redetermine the reasonable rent at any other time. At all times during the assisted tenancy, the rent to owner may not exceed the reasonable rent as most recently determined or redetermined by the PHA. (24 CFR 982.507) CONDITION The Authority does not have a standardized form to document rent reasonableness determinations. CAUSE Historically, the Authority has not specifically addressed the various criteria of rent reasonableness in a standardized format. EFFECT The Authority has not documented that all rent reasonableness criteria as required by HUD are applied in the assessment of reasonableness. QUESTIONED COSTS None identified. CONTEXT The Authority administers approximately 355 vouchers in the housing choice voucher program and made housing assistance payments of $889,891 for the fiscal year ended March 31, 2020. The Authority is required to perform a reasonable rent determination for all assisted units. REPEAT FINDING Not a repeat finding. RECOMMENDATION We recommend that the Authority implement a standardized form for rent reasonableness assessments or consider using a third party service provider to conduct assessments. AUDITEE?S RESPONSE AND PLANNED CORRECTIVE ACTION See Corrective Action Plan.
2020-003 ? Special Tests & Provisions: Rent Reasonableness Auditee?s Response and Planned Corrective Action Because of COVID and the need to be able to work remotely, BHA has used Cares Act funds from HUD to upgrade our technology with new lap top computers, home printers etc. We will now have access to PHA Web software and a Rent Reasonableness module that comes with the software. BHA will start using this by the end of March 2021. Planned Implementation Date of Corrective Action: March 31, 2021 Person Responsible for Corrective Action: Charles W. Castle, PHM ? Executive Director ? chip@barrehousing.org
FAC accepted this audit on November 19, 2019 — management decision was due May 19, 2020.
FAC accepted this audit on December 26, 2018 — management decision was due June 26, 2019.
GSA_MIGRATION
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GSA_MIGRATION
FAC accepted this audit on December 20, 2017 — management decision was due June 20, 2018.
FAC accepted this audit on December 18, 2016 — management decision was due June 18, 2017.
GSA_MIGRATION
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GSA_MIGRATION
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