EIN: 020276699
UEI: QGSQAEAM9W23
Audited by: Plodzik & Sanderson, P.A.
Oversight agency: 84 [Department of Education]
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Data as of August 28, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on October 29, 2025. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by April 29, 2026 (123 days ago).
What is a management decision? →During review of the food service unassigned fund balance, it was noted that the balance exceeded three months’ average expenditures. The fund balance in the food service fund amounted to $60,318 whereas three months’ average expenditures is $51,839. This generates excess fund balance of $8,479. Effect: The School District is not in compliance with CFR Title 7, 210.14(b) by maintaining fund balance more than three months average expenditures. Cause: Lack of administrative oversight. Questioned Costs: $8,479. Repeat Finding: As identified in Schedule III, Summary Schedule of Prior Audit Findings, this is a repeat of finding 2023-011. Recommendation: We recommend that the School District take immediate steps to reduce its net cash resources by having an acceptable, approved plan for using surplus fund balance. Since program funds must be used only for program purposes, excess fund balance must be reduced by improving the quality of food served or purchasing needed supplies, services, or equipment unless otherwise directed by the State of New Hampshire Department of Education. Views of Responsible Officials: Management’s views and corrective action plan is included at the end of this report.
Show full finding ▾Hide full finding ▴2024-009 Excess Food Service Fund Balance (Material Weakness) Federal Agency: U.S. Department of Agriculture Pass-through Agency: New Hampshire Department of Education Cluster/Program: Child Nutrition Cluster Assistance Listing Numbers: 10.553 & 10.555 Passed-through Identification: N/A Compliance Requirement: Special Tests and Provisions Type of Finding: Internal Control over Compliance – Material Weakness Material Noncompliance Criteria or Specific Requirement: Federal regulations 2 CFR 200.303 states, the School District, as a recipient of Federal funds, must establish and maintain effective internal controls over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. In addition, under 7 CFR, 210.14(b), Net Cash Resources, “the school food authority shall limit its net cash resources to an amount that does not exceed 3 months average expenditures for its nonprofit school food service.” Condition: During review of the food service unassigned fund balance, it was noted that the balance exceeded three months’ average expenditures. The fund balance in the food service fund amounted to $60,318 whereas three months’ average expenditures is $51,839. This generates excess fund balance of $8,479. Effect: The School District is not in compliance with CFR Title 7, 210.14(b) by maintaining fund balance more than three months average expenditures. Cause: Lack of administrative oversight. Questioned Costs: $8,479. Repeat Finding: As identified in Schedule III, Summary Schedule of Prior Audit Findings, this is a repeat of finding 2023-011. Recommendation: We recommend that the School District take immediate steps to reduce its net cash resources by having an acceptable, approved plan for using surplus fund balance. Since program funds must be used only for program purposes, excess fund balance must be reduced by improving the quality of food served or purchasing needed supplies, services, or equipment unless otherwise directed by the State of New Hampshire Department of Education. Views of Responsible Officials: Management’s views and corrective action plan is included at the end of this report.
A procedure has been created for this and will be implemented and looked at 1/4ly so funds can be spent down during the school year. Immediate steps were taken to do a spenddown plan and the food serviced fund was used for the program to bring down the fund balance to less than the three-month average expenditures.
2023-011
During our audit, we noted that the district completed both the eligibility (budgeted) and compliance (actual) sections of the required State of New Hampshire MOE worksheet using total general fund budgeted and actual expenditures, rather than isolating special education-specific expenditures. As a result, the data used for MOE reporting did not accurately reflect the district’s financial commitment to special education. Effect: Because the worksheet was completed using total general fund figures rather than special education-only amounts, the district may not have accurately demonstrated compliance with the MOE requirement. This misreporting could lead to noncompliance with federal and state regulations and, if found to be out of compliance, could result in financial consequences such as the repayment of federal IDEA funds or adjustments to future allocations. Cause: Inexperienced staff: lack of sufficient training. Questioned Costs: $88,481 Repeat Finding: As identified in Schedule III, Summary Schedule of Prior Audit Findings, this is a repeat of finding 2023-012. Recommendation: We recommend that the district provide targeted training for personnel responsible for preparing the MOE worksheet to ensure they understand the distinction between total general fund expenditures and special education-specific amounts. Additionally, the district should implement an internal review process to verify the accuracy of data used for MOE reporting. If necessary, the district should work with the New Hampshire Department of Education to correct and resubmit the worksheet using the appropriate financial figures. Views of Responsible Officials: Management’s views and corrective action plan is included at the end of this report.
Show full finding ▾Hide full finding ▴2024-010 Maintenance of Effort (Material Weakness) Federal Agency: U.S. Department of Education Pass-through Agency: New Hampshire Department of Education Cluster/Program: Special Education Cluster Assistance Listing Numbers: 84.027 & 84.173 Passed-through Identification: 20230296, 20240542 Compliance Requirement: Matching, Level of Effort, Earmarking Type of Finding: Internal Control over Compliance – Material Weakness Material Noncompliance Criteria or Specific Requirement: Under 34 CFR 300.203, school districts receiving federal Individuals with Disabilities Education Act (IDEA) funds must meet the Maintenance of Effort (MOE) requirement. MOE consists of two components: • Eligibility (Budgeted MOE): The district must budget at least the same amount of local or state and local funds for special education in the current fiscal year as it did in the prior fiscal year. • Compliance (Actual MOE): At year-end, the district must demonstrate that actual local or state and local expenditures for special education were at least equal to the prior year’s level. Additionally, the State of New Hampshire’s MOE worksheet is used to determine compliance with both requirements and must be completed using financial data that reflects only special education-related expenditures within the general fund. Condition: During our audit, we noted that the district completed both the eligibility (budgeted) and compliance (actual) sections of the required State of New Hampshire MOE worksheet using total general fund budgeted and actual expenditures, rather than isolating special education-specific expenditures. As a result, the data used for MOE reporting did not accurately reflect the district’s financial commitment to special education. Effect: Because the worksheet was completed using total general fund figures rather than special education-only amounts, the district may not have accurately demonstrated compliance with the MOE requirement. This misreporting could lead to noncompliance with federal and state regulations and, if found to be out of compliance, could result in financial consequences such as the repayment of federal IDEA funds or adjustments to future allocations. Cause: Inexperienced staff: lack of sufficient training. Questioned Costs: $88,481 Repeat Finding: As identified in Schedule III, Summary Schedule of Prior Audit Findings, this is a repeat of finding 2023-012. Recommendation: We recommend that the district provide targeted training for personnel responsible for preparing the MOE worksheet to ensure they understand the distinction between total general fund expenditures and special education-specific amounts. Additionally, the district should implement an internal review process to verify the accuracy of data used for MOE reporting. If necessary, the district should work with the New Hampshire Department of Education to correct and resubmit the worksheet using the appropriate financial figures. Views of Responsible Officials: Management’s views and corrective action plan is included at the end of this report.
Training has been completed for staff responsible for the MOE. In the past ten years the MOE’s were completed both ways and always accepted by the STATE. A procedure has been completed, that includes an internal review process to verify the accuracy of data used for MOE reporting. We are working with the New Hampshire Department of Education to correct and resubmit the five sets of worksheets using the appropriate financial figures.
2023-012
The School District has not formalized written policies and procedures related to Federal awards as required under Uniform Guidance. Cause: Weaknesses in the formal documentation of internal controls. Effect: There are no formal policies related to federal grant activity noted above. Questioned Costs: There are no questioned costs as a result of this finding as there are no costs directly associated with this compliance requirement. Identification as Repeat Finding: As identified in Schedule III, Summary Schedule of Prior Audit Findings, this is a repeat of finding 2023-013. Recommendation: The School District should ensure that written policies and procedures are compiled and adopted as soon as practicable to ensure compliance with the Uniform Guidance. Views of Responsible Officials: Management’s views and corrective action plan is included at the end of this report.
Show full finding ▾Hide full finding ▴2024-011 Document Policies and Procedures over Federal Awards (Significant Deficiency) Cluster/Program: All Federal Programs Type of Finding: Compliance – Other Matters Internal Control over Compliance – Significant Deficiency Criteria or Specific Requirement: OMB’s Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (UG) established significant requirements related to Federal awards. The requirements stipulate that federal award recipients must document their policies and procedures over certain aspects of financial program management. Specifically, written policies are required for the following: • Determination of allowable costs • Employee travel • Cash Management • Procurement and Suspension and Debarment • Subrecipient monitoring and management. Condition: The School District has not formalized written policies and procedures related to Federal awards as required under Uniform Guidance. Cause: Weaknesses in the formal documentation of internal controls. Effect: There are no formal policies related to federal grant activity noted above. Questioned Costs: There are no questioned costs as a result of this finding as there are no costs directly associated with this compliance requirement. Identification as Repeat Finding: As identified in Schedule III, Summary Schedule of Prior Audit Findings, this is a repeat of finding 2023-013. Recommendation: The School District should ensure that written policies and procedures are compiled and adopted as soon as practicable to ensure compliance with the Uniform Guidance. Views of Responsible Officials: Management’s views and corrective action plan is included at the end of this report.
We are working on policies and procedures to match up to the DAF sections. The procedures and policies are based on the NHED Fact Sheets.
2023-013
FAC accepted this audit on June 2, 2025 — management decision was due December 2, 2025.
During review of the food service unassigned fund balance, it was noted that the balance exceeded three months’ average expenditures. The fund balance in the food service fund amounted to $83,544 whereas three months’ average expenditures is $35,447. This generates excess fund balance of $48,097. Effect: The District is not in compliance with CFR Title 7, 210.14(b) by maintaining fund balance more than three months average expenditures. Cause: Lack of administrative oversight. Questioned Costs: $48,097. Repeat Finding: As identified in Schedule III, Summary Schedule of Prior Audit Findings, this is a repeat of finding 2022-011. Recommendation: We recommend that the School District take immediate steps to reduce its net cash resources by having an acceptable, approved plan for using surplus fund balance. Since program funds must be used only for program purposes, excess fund balance must be reduced by improving the quality of food served or purchasing needed supplies, services, or equipment unless otherwise directed by the State of New Hampshire Department of Education. Views of Responsible Officials: Management’s views and corrective action plan is included at the end of this report.
Show full finding ▾Hide full finding ▴2023-011 Excess Food Service Fund Balance (Material Weakness) Federal Agency: U.S. Department of Agriculture Pass-through Agency: New Hampshire Department of Education Cluster/Program: Child Nutrition Cluster Assistance Listing Numbers: 10.553 & 10.555 Passed-through Identification: N/A Compliance Requirement: Special Tests and Provisions Type of Finding: Internal Control over Compliance – Material Weakness Material Noncompliance Criteria or Specific Requirement: Federal regulations 2 CFR 200.303 states, the School District, as a recipient of Federal funds, must establish and maintain effective internal controls over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. In addition, under 7 CFR, 210.14(b), Net Cash Resources, “the school food authority shall limit its net cash resources to an amount that does not exceed 3 months average expenditures for its nonprofit school food service.” Condition: During review of the food service unassigned fund balance, it was noted that the balance exceeded three months’ average expenditures. The fund balance in the food service fund amounted to $83,544 whereas three months’ average expenditures is $35,447. This generates excess fund balance of $48,097. Effect: The District is not in compliance with CFR Title 7, 210.14(b) by maintaining fund balance more than three months average expenditures. Cause: Lack of administrative oversight. Questioned Costs: $48,097. Repeat Finding: As identified in Schedule III, Summary Schedule of Prior Audit Findings, this is a repeat of finding 2022-011. Recommendation: We recommend that the School District take immediate steps to reduce its net cash resources by having an acceptable, approved plan for using surplus fund balance. Since program funds must be used only for program purposes, excess fund balance must be reduced by improving the quality of food served or purchasing needed supplies, services, or equipment unless otherwise directed by the State of New Hampshire Department of Education. Views of Responsible Officials: Management’s views and corrective action plan is included at the end of this report.
2023-011 Excess Food Service Fund Balance (Material Weakness) Management’s Response: We completed and Excess Balance Use of Funds report and worked with the State to understand exactly the parameters of this/ The funds were spent down and we are working hard to make sure to stay under the three months of expenses as worded in CFR Title 7, 210.14(b). Again management is trying to take on a bigger role as this monitoring was not considered prior to COVID. Fund Balances at year end averaged no more than $10,000. Name of Contact Person and Completion Date: Toni Butterfield Anticipated Completion Date - Immediately
2022-011
During our audit, we noted that the district completed both the eligibility (budgeted) and compliance (actual) sections of the required State of New Hampshire MOE worksheet using total general fund budgeted and actual expenditures, rather than isolating special education-specific expenditures. As a result, the data used for MOE reporting did not accurately reflect the district’s financial commitment to special education. Effect: Because the worksheet was completed using total general fund figures rather than special education-only amounts, the district may not have accurately demonstrated compliance with the MOE requirement. This misreporting could lead to noncompliance with federal and state regulations and, if found to be out of compliance, could result in financial consequences such as the repayment of federal IDEA funds or adjustments to future allocations. Cause: Inexperienced staff: lack of sufficient training. Questioned Costs: $114,622. Repeat Finding: This is not a repeat finding. Recommendation: We recommend that the district provide targeted training for personnel responsible for preparing the MOE worksheet to ensure they understand the distinction between total general fund expenditures and special education-specific amounts. Additionally, the district should implement an internal review process to verify the accuracy of data used for MOE reporting. If necessary, the district should work with the New Hampshire Department of Education to correct and resubmit the worksheet using the appropriate financial figures. Views of Responsible Officials: Management’s views and corrective action plan is included at the end of this report.
Show full finding ▾Hide full finding ▴2023-012 Maintenance of Effort (Material Weakness) Federal Agency: U.S. Department of Education Pass-through Agency: New Hampshire Department of Education Cluster/Program: Special Education Cluster Assistance Listing Numbers: 84.027 & 84.173 Passed-through Identification: 20211018, 20220270, 20221334, & 20230296 Compliance Requirement: Matching, Level of Effort, Earmarking Type of Finding: Internal Control over Compliance – Material Weakness Material Noncompliance Criteria or Specific Requirement: Under 34 CFR 300.203, school districts receiving federal Individuals with Disabilities Education Act (IDEA) funds must meet the Maintenance of Effort (MOE) requirement. MOE consists of two components: a. Eligibility (Budgeted MOE): The district must budget at least the same amount of local or state and local funds for special education in the current fiscal year as it did in the prior fiscal year. b. Compliance (Actual MOE): At year-end, the district must demonstrate that actual local or state and local expenditures for special education were at least equal to the prior year’s level. Additionally, the State of New Hampshire’s MOE worksheet is used to determine compliance with both requirements and must be completed using financial data that reflects only special education-related expenditures within the general fund. Condition: During our audit, we noted that the district completed both the eligibility (budgeted) and compliance (actual) sections of the required State of New Hampshire MOE worksheet using total general fund budgeted and actual expenditures, rather than isolating special education-specific expenditures. As a result, the data used for MOE reporting did not accurately reflect the district’s financial commitment to special education. Effect: Because the worksheet was completed using total general fund figures rather than special education-only amounts, the district may not have accurately demonstrated compliance with the MOE requirement. This misreporting could lead to noncompliance with federal and state regulations and, if found to be out of compliance, could result in financial consequences such as the repayment of federal IDEA funds or adjustments to future allocations. Cause: Inexperienced staff: lack of sufficient training. Questioned Costs: $114,622. Repeat Finding: This is not a repeat finding. Recommendation: We recommend that the district provide targeted training for personnel responsible for preparing the MOE worksheet to ensure they understand the distinction between total general fund expenditures and special education-specific amounts. Additionally, the district should implement an internal review process to verify the accuracy of data used for MOE reporting. If necessary, the district should work with the New Hampshire Department of Education to correct and resubmit the worksheet using the appropriate financial figures. Views of Responsible Officials: Management’s views and corrective action plan is included at the end of this report.
2023-012 Maintenance of Effort (Material Weakness) Management’s Response: Training has been more of a self-learned activity but we are trying to get these done. Working with the auditors helped the most to understand what these reports should look like. The hope is to have 25-26 MOE’s completed in the Fall of 2025. Name of Contact Person and Completion Date: Toni Butterfield Anticipated Completion Date – 10/1/2025
The District has not formalized written policies and procedures related to Federal awards as required under Uniform Guidance. Cause: Weaknesses in the formal documentation of internal controls. Effect: There are no formal policies related to federal grant activity noted above. Questioned Costs: There are no questioned costs as a result of this finding as there are no costs directly associated with this compliance requirement. Identification as Repeat Finding: This is not a repeat finding. Recommendation: The District should ensure that written policies and procedures are compiled and adopted as soon as practicable to ensure compliance with the Uniform Guidance. Views of Responsible Officials: Management’s views and corrective action plan is included at the end of this report.
Show full finding ▾Hide full finding ▴2023-013 Document Policies and Procedures over Federal Awards (Significant Deficiency) Cluster/Program: All Federal Programs Type of Finding: Compliance – Other Matters Internal Control over Compliance – Significant Deficiency Criteria or Specific Requirement: OMB’s Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (UG) established significant requirements related to Federal awards. The requirements stipulate that federal award recipients must document their policies and procedures over certain aspects of financial program management. Specifically, written policies are required for the following: • Determination of allowable costs • Employee travel • Cash Management • Procurement and Suspension and Debarment • Subrecipient monitoring and management. Condition: The District has not formalized written policies and procedures related to Federal awards as required under Uniform Guidance. Cause: Weaknesses in the formal documentation of internal controls. Effect: There are no formal policies related to federal grant activity noted above. Questioned Costs: There are no questioned costs as a result of this finding as there are no costs directly associated with this compliance requirement. Identification as Repeat Finding: This is not a repeat finding. Recommendation: The District should ensure that written policies and procedures are compiled and adopted as soon as practicable to ensure compliance with the Uniform Guidance. Views of Responsible Officials: Management’s views and corrective action plan is included at the end of this report.
2023-013 Document Policies and Procedures over Federal Awards (Significant Deficiency) Management’s Response: We do have policies and procedures for Federal Awards that need to be tweaked to assure the work is done as required. We will have this in place in the first part of 25-26. Name of Contact Person and Completion Date: Toni Butterfield Anticipated Completion Date – 12/31/2025
FAC accepted this audit on June 21, 2024 — management decision was due December 21, 2024.
During review of the food service unassigned fund balance, it was noted that the balance exceeded three months’ average expenditures. The fund balance in the food service fund amounted to $61,039 whereas three months’ average expenditures is $50,130. This generates excess fund balance of $10,909. Effect: The District is not in compliance with CFR Title 7, 210.14(b) by maintaining fund balance more than three months average expenditures. Cause: Lack of administrative oversight. Questioned Costs: $10,909. Repeat Finding: This is not a repeat finding. Recommendation: We recommend that the School District take immediate steps to reduce its net cash resources by having an acceptable, approved plan for using surplus fund balance. Since program funds must be used only for program purposes, excess fund balance must be reduced by improving the quality of food served or purchasing needed supplies, services, or equipment unless otherwise directed by the State of New Hampshire Department of Education. Views of Responsible Officials: Management’s views and corrective action plan is included at the end of this report.
Show full finding ▾Hide full finding ▴Excess Food Service Fund Balance (Material Weakness) Federal Agency: U.S. Department of Agriculture Pass-through Agency: New Hampshire Department of Education Cluster/Program: Child Nutrition Cluster Assistance Listing Numbers: 10.553 & 10.555 Passed-through Identification: N/A Compliance Requirement: Special Tests and Provisions Type of Finding: Internal Control over Compliance – Material Weakness Material Noncompliance Criteria or Specific Requirement: Federal regulations 2 CFR 200.303 states, the School District, as a recipient of Federal funds, must establish and maintain effective internal controls over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. In addition, under 7 CFR, 210.14(b), Net Cash Resources, “the school food authority shall limit its net cash resources to an amount that does not exceed 3 months average expenditures for its nonprofit school food service.” Condition: During review of the food service unassigned fund balance, it was noted that the balance exceeded three months’ average expenditures. The fund balance in the food service fund amounted to $61,039 whereas three months’ average expenditures is $50,130. This generates excess fund balance of $10,909. Effect: The District is not in compliance with CFR Title 7, 210.14(b) by maintaining fund balance more than three months average expenditures. Cause: Lack of administrative oversight. Questioned Costs: $10,909. Repeat Finding: This is not a repeat finding. Recommendation: We recommend that the School District take immediate steps to reduce its net cash resources by having an acceptable, approved plan for using surplus fund balance. Since program funds must be used only for program purposes, excess fund balance must be reduced by improving the quality of food served or purchasing needed supplies, services, or equipment unless otherwise directed by the State of New Hampshire Department of Education. Views of Responsible Officials: Management’s views and corrective action plan is included at the end of this report.
Audit Finding Reference: 2022-011 Management’s View and Planned Corrective Action: Management learned about 7 CFR, 210.14(b) when asked to create an Excess Food Service Fund Spend Down Plan this school year. We are now monitoring this and will make sure to spend down funds appropriately each year when operating the food service program. In addition, management is taking on a bigger role in overseeing the entire Food Service operation in regards to the Federal Regulations associated with the National School Lunch Program. Name of Contact Person and Completion Date: Name 1 Toni Butterfield Name 2 Anticipated Completion Date – 6/30/25
While the district was timely with its claims, they did not include all eligible participants. During our review of food service meal claims, it was noted that the school’s point of sale system used for tracking eligible meals, did not agree with the monthly New Hampshire Department of Education claims for 10 out of 12 months (or 83.33%). Effect: As a result, the district under reported 58 breakfast meals (should have reported 18,953 vs. 18,895), and 102 lunch meals (should have reported 34,681 vs. 34,579). The School District should have received additional funds. Cause: Inexperienced staff: lack of sufficient training. Questioned Costs: None. Repeat Finding: This is not a repeat finding. Recommendation: We recommend that the School District implement additional procedures over the tracking and submission of monthly meals reimbursements. Views of Responsible Officials: Management’s views and corrective action plan is included at the end of this report.
Show full finding ▾Hide full finding ▴Meal Reimbursements (Significant Deficiency) Federal Agency: U.S. Department of Agriculture Pass-through Agency: New Hampshire Department of Education Cluster/Program: Child Nutrition Cluster Assistance Listing Numbers: 10.553 & 10.555 Passed-through Identification: N/A Compliance Requirement: Reporting Type of Finding: Internal Control over Compliance – Significant Deficiency Criteria or Specific Requirement: Per 7 CFR 210.8, Claims for Reimbursement, “the school food service authority shall establish internal controls which ensure the accuracy of meal counts prior to the submission of the monthly Claim for Reimbursement.” Condition: While the district was timely with its claims, they did not include all eligible participants. During our review of food service meal claims, it was noted that the school’s point of sale system used for tracking eligible meals, did not agree with the monthly New Hampshire Department of Education claims for 10 out of 12 months (or 83.33%). Effect: As a result, the district under reported 58 breakfast meals (should have reported 18,953 vs. 18,895), and 102 lunch meals (should have reported 34,681 vs. 34,579). The School District should have received additional funds. Cause: Inexperienced staff: lack of sufficient training. Questioned Costs: None. Repeat Finding: This is not a repeat finding. Recommendation: We recommend that the School District implement additional procedures over the tracking and submission of monthly meals reimbursements. Views of Responsible Officials: Management’s views and corrective action plan is included at the end of this report.
Audit Finding Reference: 2022-12 Management’s View and Planned Corrective Action A procedure is currently in place and being followed. In 2021-2022 there were new forms sent from the State to do our meal counts, this was the second COVID year and free lunch for all students. In our one room plus a modular school housethat receives vended meals from Lisbon, Landaff, they used both the State form and MealTimes and then sometimes called and made changes at the last minute to the number of servable meals. We believe the glitch was at Landaff in terms of procedure so part of our plan will be to review with the Landaff staff how to correctly enter the information into MealTimes. I spot checked 22-23 and found that our claims are accurate to Meal Times. Name of Contact Person and Completion Date: Name 1 Toni Butterfield Name 2 Anticipated Completion Date – 6/30/2025
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