EIN: 946000340
UEI: CBM1U23HUPK5
Data as of August 26, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on March 11, 2025. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by September 11, 2025 (350 days ago).
What is a management decision? →As a result of our test work, we noted that the City did not submit the required Cash on Hand Quarterly Report in a timely manner as follows: See Table Cause: The City contracts with a third party to assist with CDBG program administration and compliance. There was a change in City personnel monitoring the delegated task to the third party of filing the CDBG quarterly reports and related compliance requirement, which resulted in delayed filings. Effect or Potential Effect: Delay in filing and not filing the reports resulted in noncompliance with the compliance requirements. Questioned Costs: None Context: See condition above for the context of the findings. Identification as a Repeating Finding, if applicable: Not Applicable. Recommendation: We recommend that the City strengthen their report submission process and procedures to ensure all required reports are properly reviewed and approved and submitted timely. When a report cannot be submitted by the due date, the City should request an extension from the funding agency and maintain a record of the approval. View of Responsible Officials: Management concurs the finding.
Show full finding ▾Hide full finding ▴Finding 2024-001 Reporting - Internal Control and Compliance over Reporting Identification of the Federal Program: Assistance Listing Number: 14.218 Assistance Listing Title: Community Development block Grants/Entitlement Grants Federal Agency: U.S. Department of Housing and Urban Development Pass-Through Entity: N/A Federal Award Identification Number: B-23-MC-06-0048 Criteria or Specific Requirement (Including Statutory, Regulatory, or Other Citation): The OMB Compliance Supplement requires that reports submitted to the Federal awarding agency include all activity of the reporting period, are supported by underlying accounting information and are presented in accordance with program requirements. Pursuant to the Guidance on Cash on Hand Quarterly Report (replaced the Federal Financial Report, SF-425) and financial reporting requirements in the cooperative agreement provisions, and 2 CFR 200.327: Quarterly reports: Program award recipients must submit Cash on Hand Quarterly Report reports to HUD quarterly, 30 days after the reporting period end date. Each report must cover all expenditures on the cooperative agreement from the start date of the reporting period to the reporting period end date. The following federal fiscal year quarter reporting period will be used for all quarterly reports, are due to HUD 30 days after the period end dates noted below: See Table Condition: As a result of our test work, we noted that the City did not submit the required Cash on Hand Quarterly Report in a timely manner as follows: See Table Cause: The City contracts with a third party to assist with CDBG program administration and compliance. There was a change in City personnel monitoring the delegated task to the third party of filing the CDBG quarterly reports and related compliance requirement, which resulted in delayed filings. Effect or Potential Effect: Delay in filing and not filing the reports resulted in noncompliance with the compliance requirements. Questioned Costs: None Context: See condition above for the context of the findings. Identification as a Repeating Finding, if applicable: Not Applicable. Recommendation: We recommend that the City strengthen their report submission process and procedures to ensure all required reports are properly reviewed and approved and submitted timely. When a report cannot be submitted by the due date, the City should request an extension from the funding agency and maintain a record of the approval. View of Responsible Officials: Management concurs the finding.
City staff incorporated the following changes in the CDBG procedures to ensure future PR29 CDBG Cash on Hand quarterly reports are complete, accurate, and submitted to HUD within IDIS before the due date and that City receives confirmation on their submittal: (1)Consultant, or other PR 29 preparer, will calendar the PR 29 submittal due dates to ensure timely submittal. (2) The consultant or other PR 29 preparer will provide the Housing and Community Services (HCS) Manager and HCS Coordinator with a copy of the submitted report, indicating the submittal date, and a screenshot from the Integrated Disbursement and Information System {IDIS) database verifying the submittal date. (3)HCS staff will calendar a PR 29 submittal reminder two weeks before the submittal due date. (4)HCS staff will follow up with the designated PR 29 preparer until the submittal is verified. (5)Communicated and formed agreement between City staff and consultant on implementing the aforementioned procedural changes.
FAC accepted this audit on March 13, 2024 — management decision was due September 13, 2024.
Delay in filing the reports resulted in non-compliance with the compliance requirements.
Show full finding ▾Hide full finding ▴Delay in filing the reports resulted in non-compliance with the compliance requirements.
The City of Gilroy has addressed the findings by: Receiving a response from the U.S Treasury confirming that no grant closeout procedures have been established for State Coronavirus State and Local Fiscal Recovery Funds (SLFRF) at this time and angencies that have fully expended their allocated funds should continue to submit a quarterly Project and Expenditure Report until such time the closeout procedures are established. The City's finance staff has established procedures and will continue to submit the SLFRF quarterly Project and Expenditure Report on a timely basis.
FAC accepted this audit on February 11, 2019 — management decision was due August 11, 2019.
GSA_MIGRATION
Show full finding ▾Hide full finding ▴GSA_MIGRATION
GSA_MIGRATION
GSA_MIGRATION
Show full finding ▾Hide full finding ▴FAC accepted this audit on January 5, 2017 — management decision was due July 5, 2017.
GSA_MIGRATION
Show full finding ▾Hide full finding ▴Data source: This information comes from the Federal Audit Clearinghouse, the official repository of Single Audit data. All data is public domain. Verify this organization's audit history at fac.gov.
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