EIN: 943421724
UEI: GSA_MIGRATION
Data as of August 21, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on November 30, 2022. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by May 30, 2023 (1179 days ago).
What is a management decision? →We obtained the listing of expenditures between January 1, 2021 and December 31, 2021 in connection with the Coronavirus Relief Fund award received by the Foundation in 2020. From this listing, we tested a sample of expenditures made to subgrantees, which totaled $535,809. Certain grants tested were made without obtaining supporting information necessary to fully satisfy the requirements of the Program Policies and Procedures totaling approximately $294,797 (the ?initial questioned costs?). Additional efforts were undertaken by management in response to these findings to obtain adequate supporting information from applicants to remedy the initial findings. As a result of the additional efforts undertaken, the necessary additional supporting information was obtained for approximately $288,109 of the initial questioned costs. In March, 2022, amendments were made to the Program Policies and Procedures, eliminating certain program requirements in which management previously failed to satisfy for several of the disbursements tested in our sample. At the conclusion of the audit, $6,688 of the initial questioned costs could not be supported with the necessary information to support allowability, and as such these are questioned costs. Through our testing, we evaluated 24 grant disbursements. Of the 24 disbursements evaluated, we identified 9 grant disbursements that were made without obtaining adequate supporting information to ensure compliance with the Program Policies and Procedures in place at the time of each respective disbursement. Accordingly, we believe these control exceptions represent a material weakness in internal control over the major program. Cause: The reviews performed as part of the Foundation?s monitoring function failed to properly apply certain provisions of the Program Policies and Procedures. Effect: The Foundation made certain grants without obtaining adequate supporting documentation to evaluate the allowability of costs as outlined in the Program Policies and Procedures. Questioned Costs: $6,688 Auditor?s Recommendation: We recommend that the Foundation establish a more vigorous review procedure over applications to grantees prior to disbursement of funds. The use of a reviewer?s checklist or similar review tool that has been aligned to the applicable rules and regulations could assist in preventing the disbursement of funds prior to determining allowability of such costs. The Foundation could also consider enrolling involved individuals in training to further enhance the review procedures.
Show full finding ▾Hide full finding ▴Criteria: The Foundation was required to establish internal controls, obtain supporting information and review applications from subgrantees in a manner prescribed by the Uniform Community Foundations COVID-19 Grant Program Policies and Procedures (the ?Program Policies and Procedures?), as prescribed by the Mississippi Development Authority, to ensure the requested funds were allowable costs with respect to the Program Policies and Procedures, and Section 601(d) of the Social Security Act, as added by Section 5001 of the Coronavirus Aid, Relief, and Economic Security Act (the ?CARES Act?) prior to disbursing federal funds to grantees. Condition: We obtained the listing of expenditures between January 1, 2021 and December 31, 2021 in connection with the Coronavirus Relief Fund award received by the Foundation in 2020. From this listing, we tested a sample of expenditures made to subgrantees, which totaled $535,809. Certain grants tested were made without obtaining supporting information necessary to fully satisfy the requirements of the Program Policies and Procedures totaling approximately $294,797 (the ?initial questioned costs?). Additional efforts were undertaken by management in response to these findings to obtain adequate supporting information from applicants to remedy the initial findings. As a result of the additional efforts undertaken, the necessary additional supporting information was obtained for approximately $288,109 of the initial questioned costs. In March, 2022, amendments were made to the Program Policies and Procedures, eliminating certain program requirements in which management previously failed to satisfy for several of the disbursements tested in our sample. At the conclusion of the audit, $6,688 of the initial questioned costs could not be supported with the necessary information to support allowability, and as such these are questioned costs. Through our testing, we evaluated 24 grant disbursements. Of the 24 disbursements evaluated, we identified 9 grant disbursements that were made without obtaining adequate supporting information to ensure compliance with the Program Policies and Procedures in place at the time of each respective disbursement. Accordingly, we believe these control exceptions represent a material weakness in internal control over the major program. Cause: The reviews performed as part of the Foundation?s monitoring function failed to properly apply certain provisions of the Program Policies and Procedures. Effect: The Foundation made certain grants without obtaining adequate supporting documentation to evaluate the allowability of costs as outlined in the Program Policies and Procedures. Questioned Costs: $6,688 Auditor?s Recommendation: We recommend that the Foundation establish a more vigorous review procedure over applications to grantees prior to disbursement of funds. The use of a reviewer?s checklist or similar review tool that has been aligned to the applicable rules and regulations could assist in preventing the disbursement of funds prior to determining allowability of such costs. The Foundation could also consider enrolling involved individuals in training to further enhance the review procedures.
To address the single audit finding of material weakness, the Community Foundation of Northwest Mississippi has implemented and will continue to implement the following corrective actions: 1) the president and CFO will attend workshops, seminars, or other training offered prior to disbursing future federal funds appropriated directly or indirectly to the Foundation for distribution to nonprofits; 2) CFNM is utilizing the newly purchased grants management software to more efficiently track and account for federal grants; 3) CFNM has created a full-time Grants Manager position to oversee and monitor all grants, including federal; 4) CFNM has implemented a second level of internal review of grantmaking for federal and internal grants; and 5) CFNM has acquired additional documentation to answer concerns and continues to gather documentation in support of reimbursements of federal grants.
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