ASTRONOMICAL SOCIETY OF THE PACIFIC

Criteria: Per 2 CFR §200.512(a), the auditee must submit the data collection form and reporting package to the Federal Audit Clearinghouse ("FAC") within the earlier of thirty calendar days after receipt of the auditors' report, or nine months after the end of the audit period. Condition: The auditee submitted the required reporting package to the FAC past the regulatory deadline. Cause: The delay was due to a combination of staff/management turnover in the finance department and late start of the audit. Effect: Late submission may result in noncompliance with federal regulations, potentially affecting the auditee’s eligibility for future federal funding and triggering additional oversight or sanctions. Recommendation: Management should implement a compliance calendar and assign responsibility to a specific staff member to track and ensure timely submission of audit reports. Views of Responsible Officials and Planned Corrective Actions: Management concurs with the finding and has already implemented a compliance tracking system. A new policy was adopted during FY 2025 to ensure timely submissions moving forward. Contact Person: Brett Metzger, Outside Consultant Completion date: November 11, 2025

Finding is for the following Federal Award Federal Assistance Listing Numbers 47.076 & 43.000 Research and Development Cluster Total amount $1,364,926 Criteria: Internal control over financial reporting requires that personnel with adequate skill, knowledge and experience in Nonprofit accounting and financial reporting oversee the maintenance of an entity's general ledger accounting system, subsidiary records, and external financial reporting processes. Condition: Astronomical Society of the Pacific’s Finance Manager departed at the end of the fiscal year and the organization replaced the Finance Manager with LTD Global to maintain certain components of its financial accounting and reporting system. Context: The accounting records are maintained using a QuickBooks (QB) general ledger accounting system. Cash receipts and cash disbursements are entered into the QB general ledger system using journal entries and not source documents and related transactions, and the bank accounts are reconciled monthly to the system cash balances. However, QB accounts were not updated for accounts receivable, prepayments, inventory, investments, accounts payable andloan payable as required by generally accepted accounting principles for nonprofits using the accrual basis of accounting. Inventory, investments and restricted net asset accounts had not been updated. There were some relatively minor unexplained cash balances in the general ledger control accounts. Also, some source documents supporting cash receipts could not be located. Effect: The effect was that the organization did not have controls and procedures in place to permit the normal closing and balancing of its accounts in accordance with generally accepted governmental accounting practices. The impact was that some account balances were not accurate and reliable and hindered the timely preparation of both internal and external financial reports. Cause: The cause, in my judgment, was turnover of the financial management staff with adequate skill, knowledge and experience to maintain the organization’s general ledger accounting system, reconciling the account balances on a regular basis, and preparing its annual financial statements. Recommendation: We recommend Astronomical Society of the Pacific reconcile all assets, liability, and net asset accounts to supporting schedules and documentation each month. After September 30, 2022, the Society hired LTD Global to assist with this process. Views of Responsible Officials and Corrective Actions: Astronomical Society of the Pacific has retained an accounting firm LTD Global to review and revise our accounting system to better conform to current accounting practices.

Finding is for the following Federal Award: