Oregon Health & Science University

Program Information: Federal Program: Research and Development Cluster Assistance Listing Numbers: Various Federal Agencies: Various Award Year: Various Criteria or requirement: According to 2 CFR 200.313(d)(1), property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property, who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property. Per Title 2, U.S. Code of Federal Regulations Part 200 (2 CRF 200), Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award, (Subpart D, Section 200.303), the nonfederal entity must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. Condition found, including facts that support the deficiency identified in the finding and information to provide proper perspective for judging the prevalence and consequences of the finding: During our procedures over management’s process of observing physical inventory of equipment, 2 of our 40 sample sections were found to have been disposed of without being removed from the inventory listing. Both of these pieces of equipment were indicated as counted during the inventory count despite being disposed of prior to the count date. These two pieces of equipment were significantly aged, had no estimated remaining fair market value, and related to grants that had ended several years ago. Therefore, there are no questioned costs related to the missing equipment. Cause and possible asserted effect: The inventory count control was not operating effectively to detect and properly track the missing equipment. Failure to accurately count equipment and to maintain accurate property records may result in the University not properly safeguarding and maintaining equipment in accordance with Federal requirements. Identification of questioned costs and how they were computed: None Sample Statistically Valid: The sample was not intended to be, and was not, a statistically valid sample. Repeat finding from prior year: No Recommendation: We recommend management enhance their internal control processes and training of people performing inventory counts to ensure the data obtained during the inventory count is appropriately reviewed to ensure that count errors are detected and corrected. Views of Responsible Officials: Management agrees with the finding noted in this report. Management has developed a corrective action plan and is in the process of improving processes and internal control systems to ensure that effective controls are in place over federally purchased equipment.

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