EIN: 920129965
UEI: UF3SEE2PNZU4
Showing data from August 19, 2026 — the Federal Audit Clearinghouse is under high demand right now, so this couldn't be refreshed. This is the most recent data on record, not necessarily today's.
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on December 23, 2025. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by June 23, 2026 (60 days ago).
What is a management decision? →Finding 2025-001 Payroll Allocation Documentation – Significant Deficiency in Internal Control over Allowable Costs/Cost Principles Identification of the Federal Program Assistance Listing Number 87.371 - US Department of Education Passed through the State of Alaska Department of Education and Early Development -Comprehensive Literacy Development Year – 2024/2025 Criteria or Specific Requirement The Uniform Guidance in 2 CFR Section 200.303, Internal Controls requires that nonfederal entities receiving federal awards establish and maintain internal control designed to reasonably ensure compliance with federal statutes, regulations, and the terms and conditions of the federal award. Condition During our testing of disbursements, we noted the following exceptions: • 6 of the 6 payroll expenditures sampled did not have adequate support for the expense that was recorded to the special revenue fund. The total expense was supported by timesheets and personnel action forms, but the percentage of the total expense charged to the grant did not have adequate documentation that was reviewed and approved. Cause Internal control process for retaining documentation of review and approval over payroll expenditure allocation was not followed. Effect or potential effect Payroll expenses may not be properly supported by reviewed and approved documentation. Questioned Costs None noted. Context For the testwork for allowable activities over the Comprehensive Literacy Development program, we noted 6 out of 6 payroll expenditures selected for testwork did not have documentation that was reviewed supporting the allocation of the time charged to the program. Repeat finding Not a repeat finding. Recommendation We recommend that the District comply with the requirements of 2 CFR section 200.303 and establish proper retention of the review and approval of the payroll allocation between each fund. Views of responsible officials To ensure payroll costs charged to multiple federal funds are properly reviewed, approved, and documented in compliance with federal, state, and institutional regulations. This procedure ensures transparency, accuracy, and appropriate record retention. Reviews allocation documents; ensures proper coding.
Show full finding ▾Hide full finding ▴Finding 2025-001 Payroll Allocation Documentation – Significant Deficiency in Internal Control over Allowable Costs/Cost Principles Identification of the Federal Program Assistance Listing Number 87.371 - US Department of Education Passed through the State of Alaska Department of Education and Early Development -Comprehensive Literacy Development Year – 2024/2025 Criteria or Specific Requirement The Uniform Guidance in 2 CFR Section 200.303, Internal Controls requires that nonfederal entities receiving federal awards establish and maintain internal control designed to reasonably ensure compliance with federal statutes, regulations, and the terms and conditions of the federal award. Condition During our testing of disbursements, we noted the following exceptions: • 6 of the 6 payroll expenditures sampled did not have adequate support for the expense that was recorded to the special revenue fund. The total expense was supported by timesheets and personnel action forms, but the percentage of the total expense charged to the grant did not have adequate documentation that was reviewed and approved. Cause Internal control process for retaining documentation of review and approval over payroll expenditure allocation was not followed. Effect or potential effect Payroll expenses may not be properly supported by reviewed and approved documentation. Questioned Costs None noted. Context For the testwork for allowable activities over the Comprehensive Literacy Development program, we noted 6 out of 6 payroll expenditures selected for testwork did not have documentation that was reviewed supporting the allocation of the time charged to the program. Repeat finding Not a repeat finding. Recommendation We recommend that the District comply with the requirements of 2 CFR section 200.303 and establish proper retention of the review and approval of the payroll allocation between each fund. Views of responsible officials To ensure payroll costs charged to multiple federal funds are properly reviewed, approved, and documented in compliance with federal, state, and institutional regulations. This procedure ensures transparency, accuracy, and appropriate record retention. Reviews allocation documents; ensures proper coding.
Finding 2025-001: Allocation Documentation – Significant Deficiency in Internal Control over Allowable Costs/Cost Principals Name of Contact: Lisa Pearce, Business Manager Corrective Action Plan: To ensure payroll costs charged to multiple federal funds are properly reviewed, approved, and documented in compliance with federal, state, and institutional regulations. This procedure ensures transparency, accuracy, and appropriate record retention. Reviews allocation documents; ensures proper coding. Scope: Applies to all employees whose salary or wages are distributed across two or more federal grants, cost centers, or funding sources. Responsibilities: Grant Manager/Project Director • Reviews and certifies accuracy of payroll allocations based on actual effort. • Completes Grant application according to determined allocations. • Verifies compliance with grant requirements/restrictions Business Manager • Reviews allocation documents; ensures proper coding • Verifies compliance with funding requirements/restrictions; maintains documentation for audit and retention Payroll Specialist • Processes approved changes to payroll distribution. * All approvals should be dated and signed (electronic or physical signature). Documentation and Retention: • File the following documents together: o Approved Payroll Allocation Form o Effort certification or time/effort report o Any related correspondence or justification memo. • Retain for at least 3 years after the final expenditure report for the relevant federal award, or longer if required by grantor. Periodic Review: • Conduct at least semi-annual reviews to confirm payroll allocations reflect actual work performed. • Adjust allocations as necessary and re-document approvals. Proposed Completion Date: This procedure was established in the first quarter of FY26. Full implementation of the procedure will be complete by end of FY26 Respectfully Submitted: Lisa Pearce 11/12/2025 ____________________________ __________________________ Lisa Pearce Date Business Manager
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