EIN: 910780533
UEI: DKW4RKDM9HW3
Data as of August 23, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on July 13, 2026. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by January 13, 2027 (143 days from today).
What is a management decision? →2025-001 Significant Deficiency in Internal Control and Compliance over Major Programs Funding Agency: Department of Education ALN: 84.047 Criteria Per 34 CFR 644.32(a)(1), grantees shall determine the eligibility of each participant in the project at the time the individual is selected to participate. Per 34 CFR 644.32(c), grantees must also maintain a record of how the grantee determined that the participant was eligible to participate in the program under 34 CFR 644.3. Condition During our testing of 40 Educational Opportunity Centers ("EOC") participants, we found that MDC enrolled 4 individuals who had incomplete program information. We noted that each individual had left portions of the enrollment form blank. MDC was unable to produce any follow-up communication with the program participant to verify eligibility before they were enrolled in the program. As a result, MDC was unable to support all participants enrolled in EOC met the program eligibility requirements. Questioned costs Not determinable. Cause MDC lacked sufficient internal control over the review process of enrollment forms to ensure participants were eligible to be enrolled in EOC. Effect MDC’s failure to properly review and verify individual’s eligibility could result in services being provided to participants who do not meet the EOC eligibility requirements. Recommendation We recommend that MDC design and implement adequate internal control over its eligibility intake and determination process. MDC should require a program manager to verify a participant’s intake form for eligibility requirements, prior to enrolling them in its programs. MDC should also develop a protocol for how employees can respond and resolve incomplete enrollment forms. Training should be provided to all staff responsible for reviewing program eligibility forms.
Show full finding ▾Hide full finding ▴2025-001 Significant Deficiency in Internal Control and Compliance over Major Programs Funding Agency: Department of Education ALN: 84.047 Criteria Per 34 CFR 644.32(a)(1), grantees shall determine the eligibility of each participant in the project at the time the individual is selected to participate. Per 34 CFR 644.32(c), grantees must also maintain a record of how the grantee determined that the participant was eligible to participate in the program under 34 CFR 644.3. Condition During our testing of 40 Educational Opportunity Centers ("EOC") participants, we found that MDC enrolled 4 individuals who had incomplete program information. We noted that each individual had left portions of the enrollment form blank. MDC was unable to produce any follow-up communication with the program participant to verify eligibility before they were enrolled in the program. As a result, MDC was unable to support all participants enrolled in EOC met the program eligibility requirements. Questioned costs Not determinable. Cause MDC lacked sufficient internal control over the review process of enrollment forms to ensure participants were eligible to be enrolled in EOC. Effect MDC’s failure to properly review and verify individual’s eligibility could result in services being provided to participants who do not meet the EOC eligibility requirements. Recommendation We recommend that MDC design and implement adequate internal control over its eligibility intake and determination process. MDC should require a program manager to verify a participant’s intake form for eligibility requirements, prior to enrolling them in its programs. MDC should also develop a protocol for how employees can respond and resolve incomplete enrollment forms. Training should be provided to all staff responsible for reviewing program eligibility forms.
See pdf of corrective action plan
2025-002 Significant Deficiency in Internal Control and Compliance over Major Programs Funding Agency: Department of Education ALN: 84.047 Criteria Per 34 CFR 643.11(b) and 645.21(a)(4) require Talent Search and Upward Bound projects to collaborate with other TRIO, GEAR UP (ALN 84.334), or similar programs serving the same target population to minimize duplication of services. Additionally, 34 CFR 643.32(c)(5) and 645.43(c)(5) require the grantees to maintain records (to the extent practicable) of services participants receive from other federally funded programs serving similar populations. Condition During our review of the special tests and provisions and eligibility for Upward Bound, we noted that MDC asks potential program participants on its intake form if they are enrolled in any other Upward Bound or Talent Search programs, presumably to ensure there is collaboration with the local programs to mitigate duplication of services. We noted that 9 program participants indicated they were enrolled in other local programs on their intake form. MDC was unable to provide evidence of collaboration with the other programs the students were enrolled in, and records in the participant file of services the participants are receiving from other TRIO programs. Questioned costs Not determinable. Cause MDC lacked sufficient internal control over compliance with collaboration and documentation requirements. MDC does not appear to conduct any follow-up with the other Upward Bound and Talent Search program(s) that the student is enrolled in, prior to enrolling them in MDC’s Upward Bound program. There does not appear to be any protocol to coordinate with other programs to avoid service overlap. Effect MDC’s lack of documentation and coordination efforts with local Upward Bound and Talent Search programs increases the risk of duplication of services for program participants. This may result in inefficient use or unreasonable costs of Federal award funds. Recommendation We recommend that MDC design and implement adequate controls over its coordination efforts with local Talent Search and Upward Bound programs to mitigate duplication of services with its program participants. There should be a tracking mechanism implemented that records services provided to participants from other Department of Education programs. Training should be provided to staff on how to adequately respond when a program participant attests to receiving services from other Department of Education programs. MDC should document its collaboration efforts with other Upward Bound and Talent Search programs to mitigate duplication of services, in each program participant’s file who attests to being enrolled in other programs.
Show full finding ▾Hide full finding ▴2025-002 Significant Deficiency in Internal Control and Compliance over Major Programs Funding Agency: Department of Education ALN: 84.047 Criteria Per 34 CFR 643.11(b) and 645.21(a)(4) require Talent Search and Upward Bound projects to collaborate with other TRIO, GEAR UP (ALN 84.334), or similar programs serving the same target population to minimize duplication of services. Additionally, 34 CFR 643.32(c)(5) and 645.43(c)(5) require the grantees to maintain records (to the extent practicable) of services participants receive from other federally funded programs serving similar populations. Condition During our review of the special tests and provisions and eligibility for Upward Bound, we noted that MDC asks potential program participants on its intake form if they are enrolled in any other Upward Bound or Talent Search programs, presumably to ensure there is collaboration with the local programs to mitigate duplication of services. We noted that 9 program participants indicated they were enrolled in other local programs on their intake form. MDC was unable to provide evidence of collaboration with the other programs the students were enrolled in, and records in the participant file of services the participants are receiving from other TRIO programs. Questioned costs Not determinable. Cause MDC lacked sufficient internal control over compliance with collaboration and documentation requirements. MDC does not appear to conduct any follow-up with the other Upward Bound and Talent Search program(s) that the student is enrolled in, prior to enrolling them in MDC’s Upward Bound program. There does not appear to be any protocol to coordinate with other programs to avoid service overlap. Effect MDC’s lack of documentation and coordination efforts with local Upward Bound and Talent Search programs increases the risk of duplication of services for program participants. This may result in inefficient use or unreasonable costs of Federal award funds. Recommendation We recommend that MDC design and implement adequate controls over its coordination efforts with local Talent Search and Upward Bound programs to mitigate duplication of services with its program participants. There should be a tracking mechanism implemented that records services provided to participants from other Department of Education programs. Training should be provided to staff on how to adequately respond when a program participant attests to receiving services from other Department of Education programs. MDC should document its collaboration efforts with other Upward Bound and Talent Search programs to mitigate duplication of services, in each program participant’s file who attests to being enrolled in other programs.
See pdf of corrective action plan
FAC accepted this audit on September 4, 2023 — management decision was due March 4, 2024.
Preparation of Schedule of Expenditures of Federal Awards ("SEFA"). Criteria - The SEFA is required to be prepared in accordance with Uniform Guidance to reflect expenditures of federal awards. Condition - The SEFA, as originally prepared, was significantly misstated. Context - The SEFA did not accurately reflect the proper amount of federal expenditures. Effect - The SEFA did not properly reflect the amount and funding source of the federal awards as required by Uniform Guidance and had the potential to have an incorrect major program selected. Cause - A grant was listed on the SEFA as a federal expenditure. The terms of the grant indicated that MDC was a beneficiary. Under Uniform Guidance guidelines, beneficiaries do not record the grants on the SEFA. Auditor's Recommendations - We recommend staff training in the preparation of the SEFA and the implementation of procedures to provide oversight that ensures the completion of an accurate SEFA.
Show full finding ▾Hide full finding ▴Preparation of Schedule of Expenditures of Federal Awards ("SEFA"). Criteria - The SEFA is required to be prepared in accordance with Uniform Guidance to reflect expenditures of federal awards. Condition - The SEFA, as originally prepared, was significantly misstated. Context - The SEFA did not accurately reflect the proper amount of federal expenditures. Effect - The SEFA did not properly reflect the amount and funding source of the federal awards as required by Uniform Guidance and had the potential to have an incorrect major program selected. Cause - A grant was listed on the SEFA as a federal expenditure. The terms of the grant indicated that MDC was a beneficiary. Under Uniform Guidance guidelines, beneficiaries do not record the grants on the SEFA. Auditor's Recommendations - We recommend staff training in the preparation of the SEFA and the implementation of procedures to provide oversight that ensures the completion of an accurate SEFA.
2022-001 Account reconciliations Condition Balance Sheet accounts were not reconciled by year-end, necessitating nine adjustments to correct eight account balances during fieldwork. CORRECTIVE ACTION: MDC will adhere to the monthly and annual schedule for the reconciliation of accounts. Melissa Fenswick the Controller is responsible for implementing this policy and the correction as of June 2023. 2022-002 Preparation of Schedule of Expenditures of Federal Awards (?SEFA?) Condition Schedule for Expenditures of Federal Awards included an award that was not a Federal award, CORRECTIVE ACTION: The Controller Melissa Fenswick and CEO Scott Schubert will review the SEFA schedule prior to submission to the auditors.
FAC accepted this audit on August 3, 2021 — management decision was due February 3, 2022.
Missing Approval on Timecards: Criteria- MDC as part of its internal controls, requires supervisor approval of electronic timecards. Condition- Supervisor approval not present on fifteen employee timecards. Including, five instances of an employee approving their own timecard as supervisor approval. Context- Auditor was unable to verify if fifteen timecards were approved by an appropriate supervisor. Effect- Auditor unable to document approval. Cause- Payroll is processed without first verifying the existence of supervisor approval on all timecards. In addition, some supervisors are logging into the payroll program under supervisory access to approve employee timecards and do not log out. As a result, they are signing off on their own time as a supervisor instead of as an employee. All employees are required to sign off on their time. Auditor's Recommendation- We recommend that MDC adheres to its policy of requiring appropriate supervisor approval on all timecards prior to administration of payroll.
Show full finding ▾Hide full finding ▴Missing Approval on Timecards: Criteria- MDC as part of its internal controls, requires supervisor approval of electronic timecards. Condition- Supervisor approval not present on fifteen employee timecards. Including, five instances of an employee approving their own timecard as supervisor approval. Context- Auditor was unable to verify if fifteen timecards were approved by an appropriate supervisor. Effect- Auditor unable to document approval. Cause- Payroll is processed without first verifying the existence of supervisor approval on all timecards. In addition, some supervisors are logging into the payroll program under supervisory access to approve employee timecards and do not log out. As a result, they are signing off on their own time as a supervisor instead of as an employee. All employees are required to sign off on their time. Auditor's Recommendation- We recommend that MDC adheres to its policy of requiring appropriate supervisor approval on all timecards prior to administration of payroll.
Condition- Supervisor approval not present on fifteen employee timecards. Including, five instances of an employee approving their own timecard as supervisor approval. Corrective Action- MDC will adhere to its policy of requiring appropriate supervisor approval on all timecards prior to payment of the employee paycheck.
Federal Program Information: Funding Agency: Department of Health and Human Services, Department of Education and Department of Treasury. CFDA Number: 93.568, 84.066A, 84.047A and 21.019. Criteria- MDC as part of its internal controls, requires supervisor approval of electronic timecards. Condition- Supervisor approval not present of fifteen employee timecards. Including, five instances of an employee approving their own timecard as supervisor approval. Context- Auditor was unable to verify if fifteen timecards were approved by an appropriate supervisor. Effect- Auditor unable to document approval. Cause- Payroll is processed without first verifying the existence of supervisor approval on all timecards. In addition, some supervisors are logging into the payroll program under supervisory access to approve employee timecards and do not log out. As a result, they are signing off on their own time as a supervisor instead of as an employee. All employees are required to sign off on their time. Auditor's Recommendation- We recommend that MDC adheres to its policy of requiring appropriate supervisor approval on all timecards prior to administration of payroll.
Show full finding ▾Hide full finding ▴Federal Program Information: Funding Agency: Department of Health and Human Services, Department of Education and Department of Treasury. CFDA Number: 93.568, 84.066A, 84.047A and 21.019. Criteria- MDC as part of its internal controls, requires supervisor approval of electronic timecards. Condition- Supervisor approval not present of fifteen employee timecards. Including, five instances of an employee approving their own timecard as supervisor approval. Context- Auditor was unable to verify if fifteen timecards were approved by an appropriate supervisor. Effect- Auditor unable to document approval. Cause- Payroll is processed without first verifying the existence of supervisor approval on all timecards. In addition, some supervisors are logging into the payroll program under supervisory access to approve employee timecards and do not log out. As a result, they are signing off on their own time as a supervisor instead of as an employee. All employees are required to sign off on their time. Auditor's Recommendation- We recommend that MDC adheres to its policy of requiring appropriate supervisor approval on all timecards prior to administration of payroll.
Condition- Supervisor approval not present on fifteen employee timecards. Including, five instances of an employee approving their own timecard as supervisor approval. Auditor unable to document approval. Corrective Action- MDC will adhere to its policy of requiring appropriate supervisor approval on all timecards prior to payment of the employee paycheck.
FAC accepted this audit on September 13, 2020 — management decision was due March 13, 2021.
Missing Time Cards: Criteria - MDC, as part of its internal controls, requires supervisor approval of electronic time cards. Condition - Time cards for the first nine months of the year were unavailable for the auditor to review for supervisor approval. Context - Auditor was unable to verify time cards were approved by a supervisor for the first nine months of the year. Effect - Auditor unable to document approval and allocation of payroll expense. Cause - MDC changed to a new payroll platform on October 1, 2019 and did not retain the old payrol lfiles with the time cards from the previous payroll service provider. Auditor's Recommendation - We recommend that MDC retain all electronic payroll records for the time required by State of Washington
Show full finding ▾Hide full finding ▴Missing Time Cards: Criteria - MDC, as part of its internal controls, requires supervisor approval of electronic time cards. Condition - Time cards for the first nine months of the year were unavailable for the auditor to review for supervisor approval. Context - Auditor was unable to verify time cards were approved by a supervisor for the first nine months of the year. Effect - Auditor unable to document approval and allocation of payroll expense. Cause - MDC changed to a new payroll platform on October 1, 2019 and did not retain the old payrol lfiles with the time cards from the previous payroll service provider. Auditor's Recommendation - We recommend that MDC retain all electronic payroll records for the time required by State of Washington
The timecards and evidence of supervisor review of timecards is maintained in the payroll systems used by MDC during 2019. During 2019, MDC transitioned its payroll system from ADP to Paycom. During this transition, MDC received timecard data from ADP, but failed to receive & maintain evidence of supervisor approval of timecards. Subsequent to the transition to Paycom, we have maintained evidence of supervisor of review of timecards. As a result, this internal control weakness has been corrected. We will ensure evidence of internal controls is maintained when we change any additional systems going forward.
Federal Program Information. Criteria - MDC, as part of its internal controls, requires supervisor approval of electronic time cards. Condition - Time cards for the first nine months of the year were unavailable for the auditor to review for supervisor approval. Context - Auditor was unable to verify time cards were approved by a supervisor for the first nine months of the year. Effect - Auditor unable to document approval and allocation of payroll expense. Cause - MDC changed to a new payroll platform on October 1, 2019 and did not retain the old payroll files with the time cards from the previous payroll service provider. Auditor's Recommendation - We recommend that MDC retain all electronic payroll records for the time required by the federal grantor.
Show full finding ▾Hide full finding ▴Federal Program Information. Criteria - MDC, as part of its internal controls, requires supervisor approval of electronic time cards. Condition - Time cards for the first nine months of the year were unavailable for the auditor to review for supervisor approval. Context - Auditor was unable to verify time cards were approved by a supervisor for the first nine months of the year. Effect - Auditor unable to document approval and allocation of payroll expense. Cause - MDC changed to a new payroll platform on October 1, 2019 and did not retain the old payroll files with the time cards from the previous payroll service provider. Auditor's Recommendation - We recommend that MDC retain all electronic payroll records for the time required by the federal grantor.
The timecards and evidence of supervisor review of timecards is maintained in the payroll systems used by MDC during 2019. During 2019, MDC transitioned its payroll system from ADP to Paycom. During this transition, MDC received timecard data from ADP, but failed to receive & maintain evidence of supervisor approval of timecards. Subsequent to the transition to Paycom, we have maintained evidence of supervisor of review of timecards. As a result, this internal control weakness has been corrected. We will ensure evidence of internal controls is maintained when we change any additional systems going forward.
FAC accepted this audit on August 13, 2019 — management decision was due February 13, 2020.
GSA_MIGRATION
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GSA_MIGRATION
2017-002
GSA_MIGRATION
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GSA_MIGRATION
2017-003
FAC accepted this audit on August 29, 2018 — management decision was due March 1, 2019.
GSA_MIGRATION
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