Management decision deadline — for entities that funded this organization
The FAC accepted this audit on July 21, 2022. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by January 21, 2023, which was (1306 days ago).
What is a management decision? →Finding 2021-004 ? Federal Transit Cluster Cash Management (Significant Deficiency) Criteria: Per 2 CFR section 200.305(b), non-federal entities must minimize the time elapsing between the transfer of funds from the US Treasury or pass-through entity and disbursement by the non-federal entity for direct program or project costs and the proportionate share of allowable indirect costs. Questioned Cost: None identified. Condition/Context: We selected a sample of 60 disbursements to test whether the Authority had disbursed the funds prior to the date of the reimbursement request from the Department of Transportation. For 4 of the disbursement sample selections, management was unable to identify which specific reimbursement request the expenditure was included in and thus we were unable to identify whether the funds were properly disbursed prior to the reimbursement request. Effect: The Authority is not in compliance with the cash management requirements of Uniform Guidance and may not have disbursed the funds prior to the date of the reimbursement request from the Department of Transportation. Cause: Due to turnover in the Authority?s grants management they were unable to identify and provide supporting documentation of the individual expenditures that comprised certain reimbursement requests. Identification as a Repeat Finding: N/A Recommendation: We recommend that the Authority maintain detailed supporting documentation for each reimbursement request that includes a listing of individual allowable expenditures that reimbursement is being requested for.
Management?s Response: Management agrees with the finding and has already taken steps in drawdown documentation in 2022 to add more detail to the request for future references. This finding will be resolved by December 31, 2022.
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on August 16, 2021. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by February 16, 2022, which was (1645 days ago).
What is a management decision? →CFDA Number and Program Name: 20.507 - Federal Transit Formula Grants, COVID-19 - Federal Transit Formula Grants Federal Agency: Department of Transportation Criteria: Accounting principles generally accepted in the United States of America require management to design, implement, and maintain internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. 2 CFR section 200.303 requires that non-Federal entities receiving Federal awards establish and maintain internal control over Federal awards that provides reasonable assurance that the non-Federal entity is managing the Federal awards in compliance with Federal statutes, regulations, and the terms and conditions of the Federal awards. Condition/Context: Utility-related expenses are not reviewed and authorized for payment for prior to disbursement. Eight of the 60 randomly selected expenditures for the Federal Transit Cluster program related to utilities, and all lacked evidence of review and approval. Questioned Costs: None identified. Effect: The Authority?s financial statements, specifically utility expenses, could be misstated due to fraud or error. Cause: The Authority does not have a policy requiring the review and approval of utility invoices prior to payment due to the high volume of invoices and short payment terms. The invoices may be reviewed after payment has been made, but the process is informal and not documented. Repeat Finding: No. Recommendation: We recommend that the Authority implement a formal process requiring utility invoices to be reviewed prior to payment. The review may include the proprietary of the location of the utility (if applicable), reasonableness of usage, and recalculation of extended amounts and tax rates.
Management?s Response: Management agrees the current utility review process needs modifications. UTA Internal Audit identified utility control deficiencies in fall 2020 and will be presenting their finalizing audit in June 2021. Management's response to internal audit is as follows: "Management is currently working with a third party utility consultant to provide a recommendation on a utility management/oversight process. The consultant is using current client information and reaching out to other large government users to determine best practices. Once the report is received, management will provide alternatives to the Board of Trustees no later than July 31, 2021. Based on preliminary conversations with the consultant, the report will likely recommend procuring a third-party utilities service consultant and dedicated UTA support staff, or a combination of the two to properly manage the utility program. Based on guidance from the Board of Trustees, management will implement the preferred solution no later than September 30, 2021."
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on June 12, 2019. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by December 12, 2019, which was (2442 days ago).
What is a management decision? →GSA_MIGRATION
GSA_MIGRATION
2017-001
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on June 27, 2018. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by December 27, 2018, which was (2792 days ago).
What is a management decision? →GSA_MIGRATION
GSA_MIGRATION
Data source: This information comes from the Federal Audit Clearinghouse, the official repository of Single Audit data. All data is public domain. Verify this organization's audit history at fac.gov.
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