EIN: 870212450
UEI: CAZMUCTVXE15
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on October 19, 2022. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by April 19, 2023, which was (1218 days ago).
What is a management decision? →2022 ? 001 U.S. Department of State and United States Conference of Catholic Bishops Federal Financial Assistance Listing / CFDA Number 19.510 Award numbers SPRMCO22CA0023, SPRMCO22CA0023, SPRMCO21CA3291 Refugee Admissions ? Reception and Placement Allowable Costs Significant Deficiency in Internal Control Over Compliance Criteria: CCS should have policies and procedures in place to ensure that indirect costs are calculated correctly. Condition: In connection with the audit procedures performed over the Refugee Admission ? Reception and Placement program, we noted instances when indirect cost calculations included an insignificant amount of ineligible costs. Cause: CCS? internal control system and its month-end process did not detect the ineligible costs that were included in the calculation to determine the ineligible indirect costs charged to the Refugee Admission ? Reception and Placement program. Effect: An insignificant amount of ineligible indirect costs were billed to the program. Questioned Costs: None reported Context/Sampling: A non statistical sample of 11 transactions out of 47 total cash management transactions were selected for testing. Repeat Finding from Prior Year: No Recommendation: CCS should ensure that its billing process correctly calculates indirect costs. Views of Responsible Officials: Management agrees with this finding.
Finding 2022-001 Federal Agency Name: U.S. Department of State Program Name: Refugee Admissions - Reception and Placement CFDA # 19.510 Finding Summary: In connection with the audit procedures performed over the Refugee Admission - Reception and Placement program, we noted instances when indirect cost calculations included an insignificant amount of ineligible costs. Responsible Individuals: Rose Olivas, Contract Compliance Director and Dawn Miera, Finance Director Corrective Action Plan: Contract Compliance and Finance will meet every time we receive a new type of grant. The two teams will go over allowable costs and which costs are allowed to be applied to the de minimis rate. All applicable spreadsheets will be updated separately for each new contract and training for billing preparers and reviewers will be ongoing. Anticipated Completion Date: Ongoing
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on October 7, 2020. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by April 7, 2021, which was (1960 days ago).
What is a management decision? →U.S. Department of Agriculture; Utah Food Bank CFDA # 10.568,TEFAP 01-15 2019-2020 Food Distribution Cluster ? Emergency Food Assistance Eligibility Significant Deficiency in Internal Control over Compliance; Immaterial Instance of Noncompliance Criteria: The organization is required to maintain documentation relating to the eligibility of participants in the USDA program. Condition: The organization stopped maintaining documentation for new program participants after the coronavirus pandemic began. Cause: At the time of the pandemic, the organization was able to change the way it documented participant eligibility, but the organization did not correctly apply the new requirements. Effect: New program participants may not have been eligible for the program. Questioned Costs: None reported. Context/Sampling: A nonstatistical sample of 60 participants out of approximately 5,000 participants were selected for eligibility testing. The eligibility of 6 of the selected participants cannot be verified because the organization did not retain the eligibility documentation. Repeat Finding from Prior Year(s): No. Recommendation: The organization should maintain documentation of eligibility for all program participants. Views of Responsible Officials: The organization is in agreement.
Corrective Action Plan. Finding 2020-001. Federal Agency Name: U.S. Department of Agriculture. Program Name: Food Distribution Cluster - Emergency Food Assistance. CFDA #10.568. Finding Summary: The organization stopped maintaining documentation for new program participants after the coronavirus pandemic began. Responsible Individuals: Randy Chappell. Corrective Action Plan: As of September 4, 2020, we have put the proper plan and documentation in place to follow the guidelines given to us to verify household income. Anticipated Completion Date: September 4, 2020.
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on October 6, 2019. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by April 6, 2020, which was (2326 days ago).
What is a management decision? →Section III ? Federal Award Findings and Questioned Costs 2019-002 U.S. Department of Health and Human Services Passed through Utah State Department of Workforce Services CFDA# 93.566 Refugee and Entrant Assistance Allowable Costs Immaterial Instance of Noncompliance Significant Deficiency Criteria: The Organization?s processes and controls should ensure that costs submitted for reimbursement through federal programs are in accordance with program guidelines and requirements. Condition: A case manager employed by the Organization and a foster family arranged for under a subcontractor worked together to continue to reimburse the foster family for lodging benefits provided to a program participant after the program participant was no longer eligible for lodging benefits due to having moved to student housing. The incident was brought to the attention of the Organization through a whistleblower and the offending case manager was immediately terminated. In addition the incident was self-reported by the Organization to the grantor and Organization?s auditor. Reimbursement for the unallowed costs was sought and has been received by the Organization from the subcontractor. Cause: The individuals involved inappropriately submitted the costs for reimbursement. Effect: During the year ended June 30, 2019, the Organization submitted for $10,400 of reimbursements from the grant that were not allowable costs. Questioned Costs: Not applicable Context/Sampling: Not applicable Repeat Finding from Prior Year: No Recommendation: The Organization should improve its processes to ensure that only allowed costs are submitted for reimbursement. Note that as of June 30, 2019, the Organization reports that appropriate new procedures have been implemented to address this incident. Views of Responsible Officials: Management is in agreement with this recommendation.
Management?s Response to Auditor?s Findings: Corrective Action Plan June 30, 2019 Prepared by Management of Catholic Community Services of UtahCorrective Action Plan Finding 2019-001 Finding Summary: The Organization should ensure that all accounts are properly adjusted as part of the accounting closing process. Some of the Organization?s accounts required adjustment for them to be properly stated. Corrective Action Plan: The Organization believes that the adjustments that were required mainly relate to unique transactions that occurred during the year. The Organization will ensure such transactions are properly accounted for if they occur in the future by applying proper accounting research and consultation with the finance committee and outside professionals as needed. Responsible Individuals: Jeanne Audiss, Director of Finance Anticipated Completion Date: September 30, 2019 Finding 2019-002 Federal Agency Name: U.S. Department of Health and Human Services Passed through Utah State Department of Workforce Services Program Name: Refugee and Entrant Assistance CFDA # 93.566 Finding Summary: A case manager employed by the Organization and a foster family, arranged for under a subcontractor, worked together to continue to reimburse the foster family for lodging benefits provided to a program participant after the program participant was no longer eligible for lodging benefits due to having moved to student housing. The incident was brought to the attention of the Organization through a whistleblower and the employee was immediately terminated. Catholic Community Services has been reimbursed by the Subcontractor for all unallowable costs. The funds have also been repaid to the Department of Workforce Services. Responsible Individuals: Aden Batar, Director of Refugee Resettlement Corrective Action Plan: Catholic Community Services Utah reported a fraudulent incident to Eide Bailly that had happened in the spring of 2019. The original report of fraud came through the channels established in our whistleblower procedure Catholic Community Services of Utah has taken the following actions: ? Immediately notified the Department of Workforce Services handling the Federal Funds Updated Policies and Procedures and immediately implemented them to ensure future compliance ? New training for all staff has been developed and scheduled on a regular ongoing basis. The training covers all allowable and unallowable costs. ? Updated the Department of Workforce Services monthly on the status of the case. ? Notified the subcontractor that their service will conclude as of September 30, 2019 Additionally, the unallowed costs have been reimbursed to Catholic Community Services by the Subcontractor. The funds have also been repaid to the Department of Workforce Services. Completion Date: June 30, 2019
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