EIN: 746002070
UEI: LC5QCFLLCDJ4
Data as of August 26, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on May 11, 2023. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by November 11, 2023 (1019 days ago).
What is a management decision? →For one (1) of two (2) first-tier subawards tested, the City did not report the subaward information to FSRS timely. Questioned Costs: None Context: For the one (1) exception noted, the subaward was reported to FSRS twenty-three (23) days after the due date. The sampling method used was not statistically valid. Transactions Tested Subaward not reported Report not timely Subaward amount incorrect Subaward missing key elements 2 0 1 0 0 Dollar Amount of Tested Transactions Subaward not reported Report not timely Subaward amount incorrect Subaward missing key elements $14,304,982 $0 $1,049,999 $0 $0 Effect: Lack of compliance with timely reporting of subawards awarded or modified could result in loss of funding. Cause: For the one (1) exception, the subaward was amended in January 2022 and improperly included with the February 2022 subawards and reported in March 2022, instead of being included with the January subawards to be reported in February 2022. Repeat Finding: No Recommendation: We recommend that the City of San Antonio Department of Human Services incorporate procedures to address tracking of subaward amendments to ensure timely reporting to FSRS. Views of responsible officials: The City agrees with the recommendation. The delay was due to a break in the communication between the responsible division and fiscal regarding final contract execution dates, this resulted in a 23-day delay reporting in FFATA.
Show full finding ▾Hide full finding ▴Finding #2022-001 Program Title: Head Start Assistance Listing Number: 93.600 Award Numbers: 06CH011533/02, 06CH011533/03, 06CH010821-03, 06CH010821-04, 06HE001066-01 Federal Award Year: 10/1/2021 ? 9/30/2022 Federal Agency: U.S. Department of Health and Human Services Reporting Type of Finding: Other Noncompliance and Significant Deficiency Criteria: Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109-282), as amended by Section 6202 of Pub. L. No. 110-252, that are codified in 2 CFR Part 170, recipients (i.e., direct recipients) of grants or cooperative agreements are required to report first-tier subawards of $30,000 or more to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). This reporting (per 2 CFR Part 170, Appendix A, Section 1, paragraph 2Iii) must be made no later than the end of the month following the month in which the obligation or modification was made to http://www.fsrs.gov. Condition: For one (1) of two (2) first-tier subawards tested, the City did not report the subaward information to FSRS timely. Questioned Costs: None Context: For the one (1) exception noted, the subaward was reported to FSRS twenty-three (23) days after the due date. The sampling method used was not statistically valid. Transactions Tested Subaward not reported Report not timely Subaward amount incorrect Subaward missing key elements 2 0 1 0 0 Dollar Amount of Tested Transactions Subaward not reported Report not timely Subaward amount incorrect Subaward missing key elements $14,304,982 $0 $1,049,999 $0 $0 Effect: Lack of compliance with timely reporting of subawards awarded or modified could result in loss of funding. Cause: For the one (1) exception, the subaward was amended in January 2022 and improperly included with the February 2022 subawards and reported in March 2022, instead of being included with the January subawards to be reported in February 2022. Repeat Finding: No Recommendation: We recommend that the City of San Antonio Department of Human Services incorporate procedures to address tracking of subaward amendments to ensure timely reporting to FSRS. Views of responsible officials: The City agrees with the recommendation. The delay was due to a break in the communication between the responsible division and fiscal regarding final contract execution dates, this resulted in a 23-day delay reporting in FFATA.
Corrective Action Plan Federal Grants Year-Ended September 30, 2022 Finding #2022-001 Type of Finding: Noncompliance and Significant Deficiency Responsible Person Melody Woolsey, Director Department of Human Services Implementation Date September 30, 2023 Views of responsible officials and planned corrective actions The Department of Human Services (DHS) will strengthen the process in timely FFATA reporting by implementing a shared tracking system with the responsible division(s) who originates a request for a contract/agreement. Division staff will include a checklist detailing the required documents needed for contract execution, along with a revised routing slip. The revised routing slip will include notifications to all responsible stakeholders when a contract/agreement is executed. Once a contract is executed the division owner will update the shared tracking system within 2 business days of receipt to include required fields and important dates. The final step of the routing slip is to notify fiscal staff once updates are made in the shared tracking system. Fiscal staff will review the shared tracking system on the 1st and 15th of each period/month and report required data to Central Finance within the reporting deadline. In the interim of implementing the shared tracking system, DHS will use an excel spreadsheet to update all stakeholders once contracts are executed.
FAC accepted this audit on April 10, 2022 — management decision was due October 10, 2022.
Quarterly performance reports are prepared and reviewed by the same person. Context: 2 of 2 quarterly performance reports tested were prepared and reviewed by the same person. Cause: The review and preparation of the performance reports by the same person was due to a vacancy in the department, which was filled in November 2021. Effect: Lack of segregation of duties over reporting could result in errors in reporting of data and information for the Community Development Block Grant program to the grantor. Questioned Costs: None Repeat Finding: No Recommendation: We recommend that the City of San Antonio Neighborhood and Housing Services Department incorporate procedures to address segregation of duties, such as vacancy in supervisor level position, that may impact the timely review and processing of financial and performance reports due to the grantor. Views of responsible officials: The City agrees with the recommendation.
Show full finding ▾Hide full finding ▴Finding #2021-001 Program Title: Community Development Block Grant Program Assistance Listing Number: 14.218 Award Numbers: B15MC480508, B16MC480508, B17MC480508, B18MC480508, B19MC480508, B20MC480508, B20MW480508, B20MC480508 Federal Award Year: 10/1/2020 ? 9/30/2021 Federal Agency: U.S. Department of Housing and Urban Development Reporting Type of Finding: Significant Deficiency Criteria: The 2 CFR section 200.303 requires that non-federal entities receiving federal awards establish and maintain internal control over the federal awards that provides reasonable assurance that the non-federal entity is managing the federal awards in compliance with federal statutes, regulations, and the terms and conditions of the federal awards. 2 CFR Part 200 Appendix XI, Part 6 notes ?Knowledgeable supervisors review and approve reports for completeness and accuracy, including comparing to source documentation (general ledger, third party evidence or other reliable records) and any reconciliations between source data to final reporting?. Condition: Quarterly performance reports are prepared and reviewed by the same person. Context: 2 of 2 quarterly performance reports tested were prepared and reviewed by the same person. Cause: The review and preparation of the performance reports by the same person was due to a vacancy in the department, which was filled in November 2021. Effect: Lack of segregation of duties over reporting could result in errors in reporting of data and information for the Community Development Block Grant program to the grantor. Questioned Costs: None Repeat Finding: No Recommendation: We recommend that the City of San Antonio Neighborhood and Housing Services Department incorporate procedures to address segregation of duties, such as vacancy in supervisor level position, that may impact the timely review and processing of financial and performance reports due to the grantor. Views of responsible officials: The City agrees with the recommendation.
Finding #2021-001 Type of Finding: Significant Deficiency Responsible Person Veronica R. Soto, Director Neighborhood and Housing Services Implementation Date November 15, 2021 Views of responsible officials and planned corrective actions Previous staff vacancies at Neighborhood and Housing Services Department (NHSD) which may have led to a compression of duties regarding the Quarterly Performance Reports (QPR) have been resolved. To ensure duties remain segregated should any staff vacancies occur in the future, the following procedures have been implemented: NHSD?s Contracts Unit prepares the quarterly DRGR report for funded projects while the Fiscal Unit prepares the expenditure reports and performs a reconciliation between the federal system and SAP. These reports are provided to the Grants Manager for review prior to entry of the quarterly performance report in the DRGR system. Once entered, but prior to submission, a draft QPR will be reviewed by either the Grants Administrator or Deputy Director.
For eight (8) of the twenty-one (21) payments to subrecipients judgmentally selected for testing, the City did not pay the subrecipient within thirty (30) days of receiving the subrecipient?s complete payment request. Context: For the eight (8) exceptions noted, the number of days which exceeded the thirty-day payment to subrecipient timeline ranged from 36 to 74 days. Cause: Delays were experienced during the review, approval, and payment process as a result of limited staff availability due to turnover, vacancies, and/or extended leave. Effect: Lack of compliance over payments to subrecipients could result in reduction in Emergency Solutions Grants Program funding allocated to the City. Questioned Costs: None Repeat Finding: No Recommendation: We recommend that the City of San Antonio Department of Human Services incorporate procedures to address unforeseen situations such as limited resources that may impact the timely review and processing of payments to subrecipients within the thirty-day requirement. Views of responsible officials: The City agrees with the recommendation. Delays were experienced because of limited staff availability due to extended leave, turnover, and vacancies exacerbated by an organizational hiring freeze. Fiscal and Contract Administration vacancies ranged from 20% to 45% over the period of the review.
Show full finding ▾Hide full finding ▴Finding #2021-002 Program Title: Emergency Solutions Grants Program Assistance Listing Number: 14.231 Award Numbers: E19MC480508, E20MC480508, E20MW480508 Federal Award Year: 10/1/2020 ? 9/30/2021 Federal Agency: Department of Housing and Urban Development Special Tests and Provisions: Obligation, Expenditure and Payment Type of Finding: Noncompliance and Significant Deficiency Criteria: Per 24 CFR section 576.203, the recipient must pay each subrecipient for allowable costs within 30 days after receiving the subrecipient?s complete payment request. This requirement also applies to each subrecipient that is a unit of general-purpose local government. Condition: For eight (8) of the twenty-one (21) payments to subrecipients judgmentally selected for testing, the City did not pay the subrecipient within thirty (30) days of receiving the subrecipient?s complete payment request. Context: For the eight (8) exceptions noted, the number of days which exceeded the thirty-day payment to subrecipient timeline ranged from 36 to 74 days. Cause: Delays were experienced during the review, approval, and payment process as a result of limited staff availability due to turnover, vacancies, and/or extended leave. Effect: Lack of compliance over payments to subrecipients could result in reduction in Emergency Solutions Grants Program funding allocated to the City. Questioned Costs: None Repeat Finding: No Recommendation: We recommend that the City of San Antonio Department of Human Services incorporate procedures to address unforeseen situations such as limited resources that may impact the timely review and processing of payments to subrecipients within the thirty-day requirement. Views of responsible officials: The City agrees with the recommendation. Delays were experienced because of limited staff availability due to extended leave, turnover, and vacancies exacerbated by an organizational hiring freeze. Fiscal and Contract Administration vacancies ranged from 20% to 45% over the period of the review.
Finding #2021-002 Type of Finding: Noncompliance and Significant Deficiency Responsible Person Melody Woolsey, Director Department of Human Services Implementation Date September 30, 2022 Views of responsible officials and planned corrective actions The Department of Human Services (DHS) will strengthen the processing time to address the thirty-day requirement ensuring that it incorporates an appropriate timeline to account for the multiple levels of review. DHS will further implement a supervisory report to identify pending approvals not meeting timelines and, where needed, redirect invoices to available staff to ensure grant compliance. DHS will implement an ?Acceptance Date? to address incomplete invoices submitted by contractor agencies, which will be rejected for agency review, revision, and resubmission. DHS will send weekly reports to Accounts Payable to ensure invoices that have been completed by the department and pending payment are prioritized for processing. DHS will further work with Human Resources (HR) to expedite hiring of temporary staffing for identified critical positions while it works with Finance and HR to review the organization structure of the fiscal and contract staffing within the department against increased operational needs to determine if changes in staffing are needed.
FAC accepted this audit on April 22, 2018 — management decision was due October 22, 2018.
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