EIN: 746000085
UEI: J3H8J7BZLAK6
Data as of August 20, 2026
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on April 29, 2026. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by October 29, 2026 (70 days from today).
What is a management decision? →Finding 2025-002: ALN 93.686 Ending the HIV Epidemic: A Plan for America - Ryan White HIV/AIDS Award # 5 UT8HA33918-05-00 and 5 UT8HA33918-06-00, 2025, U.S. Department of Health & Human Services — Significant Deficiency in Internal Control over Reporting and Finding of Non-compliance Criteria: Under the requirements of the Federal Funding Accountability and Transparency Act (FFATA), direct recipients of grants or cooperative agreements are required to report first-tier subawards of $30,000 or more to the SAM.gov (System for Award Management). Condition: During our testing, D&T inspected 2 grants or Assistance Listing Number (ALNs) with 5 subrecipients for compliance with the FFATA reporting requirements. D&T selected the 5 subrecipients for testing and determined that the Austin Public Health Department did not submit the required FFATA reports within SAM.gov. As such, the control was not properly designed or implemented. Cause: Austin Public Health grant management was not aware of the FFATA reporting requirement. Effect: Failure to report sub-award data does not provide the grantor with the required information related to the Austin Public Health Department's subrecipients. Questioned Costs: None. Context: Of 5 subrecipients related to 1 grant, D&T tested 5 and identified 5 instances of FFATA report not submitted. Repeat Finding from Prior Year: No Recommendation: Austin Public Health grant management should ensure that they have a mechanism for reporting subaward data in Sam.gov. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan.
Finding 2025-002: ALN 93.686 Ending the HIV Epidemic: A Plan for America - Ryan White HIV/AIDS, 5 UT8HA33918-05-00 & 5 UT8HA33918-06-00, U.S. Department of Health & Human Services — Significant Deficiency in Internal Control over Reporting and Finding of Non-compliance Contact Person – Adrienne Sturrup, Director, Austin Public Health Management Response – Concur. Management has taken the following steps to address this finding: 1. Submission Completed: The required FFATA subaward report has since been submitted to Sam.gov as of March 3, 2026. 2. Process Improvement: Austin Public Health has established/updated procedures for FFATA reporting, including a clearly assigned responsibility to the appropriate staff for monitoring and submitting grant-required reports. 3. Internal Control: We will be adding more staff to the authorized list, which now includes the program's Financial Analyst. This analyst will be able to submit and upload documentation to SAM.gov. He/she will also coordinate with the Admin Support Finance team to ensure the accuracy of FFATA information before uploading any documents. Estimated Completion – June 30, 2026.
Finding 2025-003: ALN 20.106 ABIA FAA, 3-48-0359-067-2021, 3-48-0359-071-2022, 3-48-0359-074-2024, 3-48-0359-073-2024, 3-48-0359-075-2024, 3-48-0359-077-2025, 3-48-0359-078-2025, 3-48-0359-079-2025, 2025, U.S. Department of Transportation — Significant Deficiency in Internal Control over Reporting and Finding of Non-compliance Criteria: The Grant agreement requires the auditee to submit the following performance reports: • FAA Form 5100-140 – Performance Report for non-construction projects within 30 days of the end of the Federal fiscal year (“Performance Reports”) • FAA Form 5370-1 – Construction Progress and Inspection Report for construction projects within 30 days of the end of each Federal fiscal quarter (“Construction Progress and Inspection Reports”) Condition: • Performance Reports were prepared but not formally submitted to the grantor within the due dates stated in the grant agreements for 4 out of 4 grants subject to this reporting requirement. • Construction Progress and Inspection Reports were prepared but not formally submitted to the grantor within the due date stated in the grant agreements for 3 out of 4 grants subject to this reporting requirement. • Construction Progress and Inspection Reports were neither prepared nor formally submitted to the grantor for 1 out of 4 grants (Grant 3-48-0359-071-2022) subject to this reporting requirement. Cause: Performance reports are prepared by the respective project managers and updates on the projects are discussed during the weekly and monthly meetings with the Federal Aviation Administration Airports District Office – Texas (ADO). Grant management at the Aviation Department considered these meetings with the ADO’s contact as sufficient to meet the performance reporting requirement stated in the grant agreement. Further, for Grant 3-48-0359-071-2022, the Project Manager was not aware of the reporting requirements and as a result, the Construction Progress and Inspection Reports were not prepared for this grant. Effect: Although the City provides regular updates to the ADO, formal performance and progress reports were not consistently prepared and/or submitted. Deloitte & Touche LLP (D&T) inspected agendas for the relevant meetings and noted that the topics that would typically be included in such reports appear to have been covered. However, lack of formal preparation and/or submission of performance and progress reports may increase the risk that performance issues are not identified and corrected on a timely basis. Questioned Costs: None. Context: Repeat Finding from Prior Year: No Recommendations: Grant management at the Aviation Department should ensure all reports are prepared and formally submitted to the grantor according to the due dates stated in the grant agreement. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan.
Finding 2025-003: ALN 20.106 ABIA FAA, 3-48-0359-067-2021, 3-48-0359-071-2022, 3-48-0359-074-2024, 3-48-0359-073-2024, 3-48-0359-075-2024, 3-48-0359-077-2025, 3-48-0359-078-2025, 3-48-0359-079-2025, U.S. Department of Transportation — Significant Deficiency in Internal Control over Reporting and Finding of Non-compliance Contact Person – Lyn Estabrook, Deputy Chief, Airport Development Management Response – Concur. The Aviation Department has completed a thorough internal review of its FAA Airport Improvement Program (AIP) and other FAA grant reporting practices in response to the audit’s draft finding. This evaluation saw gaps in documentation and deadline management that contributed to delays and inconsistencies in required FAA performance reporting. While project updates were regularly communicated during monthly ADO coordination meetings and with Airport program wide written monthly reports these updates did not meet the FAA’s formal submission requirement for their written performance reports within 30 days of the close of each reporting period. To address these issues comprehensively and sustainably, the Department has already implemented significant process improvements, including the assignment of a dedicated Project Coordinator, formalization of reporting workflows, and establishment of a centralized reporting repository. The Division has also issued a fully documented FAA Grant Reporting Procedure and implemented annual mandatory training to ensure staff knowledge, consistency, and long-term compliance. These corrective actions are designed to prevent recurrence, enhance accountability, and ensure all future performance reports are completed, submitted, and documented in accordance with FAA requirements. See below write up of the Corrective Action Taken and Planned: 1. Project Coordinator Assigned: A dedicated Project Coordinator (PC) now manages report tracking, deadlines, and documentation control. 2. Annual Mandatory Training: • Training held February 5, 2026 • Annually recurring every October (new fiscal year) • Covers: o FAA forms o Deadlines o Submission requirements o Documentation standards 3. Formal 30 Day Reporting Controls: • Tracker auto calculates deadlines • PMs receive calendar invites and reminders at 21, 14, 7, and 3 days • FAA submissions now require CC to: o Project Coordinator o Airport Deputy Chief (Lyn Estabrook) o CIP Finance Manager (Cathy Brown) • Evidence of sent email placed in centralized repository 4. Centralized Evidence Repository: • All submitted forms, sent emails, and FAA acknowledgments stored in one location • Reduces risk of buried project files • Supports complete, auditable documentation 5. Procedure Issued: The FAA Grant Reporting Procedure has been issued and is now mandatory Division policy. 6. Timeline & Monitoring: • Immediate: Controls implemented in March 2026 • Next 90 Days: Review effectiveness after full quarterly cycle • Ongoing: o Annual training at beginning of the fiscal year o Quarterly internal reviews o Annual procedure update aligned to any FAA changes Estimated Completion – June 30, 2026.
Finding 2025-004: – Finding of Significant Deficiency in Internal Control over Eligibility and Subrecipient Monitoring and Finding of Non-compliance ALN 14.241 Housing Opportunities for Persons with AIDS (HOPWA) Award #TXH22-F004, TXH23-F004 and TXH24-F004, 2025, U.S. Department of Housing and Urban Development ALN 93.686 Ending the HIV Epidemic: A Plan for America - Ryan White HIV/AIDS Award # 5 UT8HA33918-05-00 and 5 UT8HA33918-06-00, 2025, U.S. Department of Health & Human Services Criteria: Pass-through entities have a responsibility to verify that subrecipients are audited as required and ensure the subrecipient takes corrective action on any single audit findings related to the subaward or other audit findings that will impact their ability to meet the objectives of the subaward. Condition: ALN 14.241 Housing Opportunities for Persons with AIDS (HOPWA): • The City utilized 4 subrecipients to determine eligibility for the participants. Neither the City nor the City’s third-party vendor reviewed the respective Single Audit report for 1 of the 4 subrecipients to ensure that the City’s subaward was appropriately included within the subrecipient’s Single Audit Report. ALN 93.686 Ending the HIV Epidemic: A Plan for America - Ryan White HIV/AIDS (Ryan White): • Neither the City nor the City’s third-party vendor reviewed the Single Audit Report for 1 out of 5 subrecipients to ensure the subrecipient is taking corrective action on a single audit finding related to the program. Cause: The City monitors subrecipients under the HOPWA and Ryan White programs by utilizing a third-party vendor. However, the City did not ensure that the scope of work provided by the third-party vendor was sufficient to meet the subrecipient monitoring compliance requirements related to the review of single audits. Effects: Failure to review the Single Audit Reports of subrecipients could result in the City missing identified issues like internal control deficiencies or instances of noncompliance, which may result in the early termination of the grant award, non-reimbursement of grant funding, or cessation of future funding. Questioned Costs: None. Context: While the City has a control in place to ensure Single Audit Reports were submitted, neither the City nor the third-party vendor reviewed the most recently available Single Audit Reports of its subrecipients to ensure the City’s subaward agreements were appropriately included, and whether there were any audit findings requiring corrective action. ALN 14.241 Housing Opportunities for Persons with AIDS (HOPWA): • 1 out of 4 subrecipients’ Single Audit Reports was not reviewed to ensure that the City’s subaward was appropriately included within the Schedule of Expenditures of Federal Awards. Within this subrecipient’s Single Audit Report, the subrecipient did not list the City as a grantor for the HOPWA program under ALN 14.241, despite having expenditures incurred during the fiscal year under audit. ALN 93.686 Ending the HIV Epidemic: A Plan for America - Ryan White HIV/AIDS (Ryan White): • 1 out of 5 subrecipients’ Single Audit Reports were not reviewed to ensure the subrecipient had implemented corrective action on related audit findings. Within this subrecipient’s Single Audit Report, there was a reportable audit finding related to the same ALN as the Ryan White program. While the finding was not related to the City’s subaward under the Ryan White program, the finding could potentially impact the subrecipient’s compliance with the City’s subaward. Repeat Finding from Prior Year: No Recommendations: Austin Public Health grant management should refine their controls to ensure that Single Audit Reports are reviewed for audit findings that have a potential to impact compliance with the City’s subawards, and to ensure the pass-through funds provided to the subrecipient have been appropriately disclosed on the subrecipient’s Schedule of Expenditures of Federal Awards. Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan.
Finding 2025-004: Finding of Significant Deficiency in Internal Control over Eligibility and Subrecipient Monitoring and Finding of Non-compliance ALN 14.241 Housing Opportunities for Persons with AIDS (HOPWA) Award #TXH22-F004, TXH23-F004 and TXH24-F004, 2025, U.S. Department of Housing and Urban Development ALN 93.686 Ending the HIV Epidemic: A Plan for America - Ryan White HIV/AIDS Award # 5 UT8HA33918-05-00 and 5 UT8HA33918-06-00, 2025, U.S. Department of Health & Human Services Contact Person – Adrienne Sturrup, Director, Austin Public Health Management Response – Concur. Management has taken the following steps to address this finding: 1. Process Improvement: The department is: • reviewing the interlocal agreement to update the language for greater clarity on requirements. • mapping the process for requesting, receiving and requiring financial audits and single audits. • identifying the appropriate party to review and follow-up on any areas of concern identified in a Single Audit. 2. Internal Control: Periodic supervisory verification that audits are obtained and reviewed. 3. Additional training: • After mapping out the process for tracking and requiring financial and single audits, training will be provided to staff and vendors. • If department staff will be reviewing and following-up on financial and single audits, appropriate level of staff and aligned trainings will be identified and provided. Estimated Completion – September 30, 2026.
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on May 16, 2023. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by November 16, 2023, which was (1008 days ago).
What is a management decision? →Finding 2022-002 ? Control Finding ? Significant Deficiency ? Immunization Outreach ? Reporting ALN #93.268 and Contracts #HHS000108500001/ HHS001019500002 - Immunization Outreach ?Passed through the Texas Department of State Health Services (DSHS) Criteria - Quarterly Financial Status Reports (FSR) are required by the federal OMB compliance supplement and the state grant agreements to be submitted by the last business day of the month following the end of each quarter for review and financial assessment. Condition/Context - There are two grant awards associated with the Immunization Outreach program for FY22: HHS000108500001 ? IMM/Locals and HHS001019500002 ? COVID-19. During the testing of the reporting compliance requirement for award HHS000108500001, we selected all four FSRs and noted that one was submitted after the due date, and one was not submitted to the grantor. Furthermore, for award HHS001019500002, we also selected all four FSRs and noted that two FSRs were not submitted to the grantor. Cause - Grant administrators did not sufficiently track the due dates to ensure timely submission of FSRs. Effect - Failure to meet report submission deadlines and the non- submission of reports could potentially constitute an event of noncompliance with the award contract, which may result in the early termination of the grant award, nonreimbursement of grant funding, or cessation of future funding. Recommendations - Management should ensure that they have a mechanism for tracking the reporting requirements and due date so that the FSRs are submitted timely to the grantor. Views of Responsible Officials ? See Corrective Action Plan
Finding 2022-002: Control Finding?Significant Deficiency?Immunization Outreach?Reporting Contact Person? Adrienne Sturrup, Austin Public Health Director Management Response? Austin Public Health (APH) identified the reporting discrepancy in August 2022 and quickly implemented tighter controls to track the timely submission of the Financial Status Reports (FSRs). The new process was fully implemented on 10/1/2022. APH experienced a large increase in grants from multiple sources related to COVID-19. APH also experienced a complete staff turnover and the addition of two accountant positions for grant billing. The new controls are as follows: APH has implemented a monthly checklist for all Accountants to utilize during monthly grant billings. This checklist contains all monthly responsibilities, including each grant requiring FSR, B-13, supplemental forms, invoices/voucher, and any other items required to be submitted to the grantor. This checklist is submitted to the Accounting Manager to review with each grant monthly billing. 1. Each FSR due date is now recorded on the cover sheet check list of each monthly billing. 2. The FSR is submitted to the Accounting Manager with the monthly billing. 3. The grant does not get approved unless requirements 1 and 2 are met. 4. The Accounting Manager then sends the FSR to the Grantor and the accountant to record.
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on June 2, 2021. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by December 2, 2021, which was (1722 days ago).
What is a management decision? →Finding 2020-002: Significant Deficiency in Controls over Compliance and Noncompliance? Allowable Costs Federal Program: Coronavirus Relief Fund, CFDA 21.019 Year: 2020 Federal Agency: U.S. Department of Treasury Pass-Through Entity: Not applicable Criteria?Per the FAQ provided by the Treasury Department and the 2020 Compliance Supplement Addendum, recipients may not use payments from the Coronavirus Relief Fund to cover expenditures for which they will receive reimbursement from other sources. Perspective?During our testing, 5 out of 60 expenditure selections were for services provided to other governmental entities that were reimbursable to the City from those other governmental entities. As such, based on our understanding of the program guidance, these expenses were not eligible for reimbursement. The above mentioned unallowable expenditures were processed using memo task orders. Memo task orders are an internal tracking mechanism used by the City to aggregate costs for a specific purpose. Subsequent to the identification of these unallowable expenditures, the City removed expenditures in the amount of $2,193,708 that were processed using memo task orders from the Coronavirus Relief Fund and identified replacement expenditures. We sampled and performed testing procedures on these replacement expenditures and did not identify any instances of noncompliance in our sample. While not all expenditures processed using memo orders are reimbursable to the City from other sources, the City proceeded to remove all memo task order expenditures from the Coronavirus Relief Fund out of an abundance of caution. Known questioned costs represent the selections in our sample. We were able to analyze the full population of expenditures for the grant and identified $2,119,672 of memo task order expenditures that represent potential additional questioned costs. Condition and Cause? All expenditures related to services provided to other entities that could be eligible for reimbursement from other sources were processed using memo task orders. When compiling expenditures eligible for reimbursement through the Coronavirus Relief Fund, the City did not appropriately remove expenditures processed using memo task orders that are reimbursable to the City by other governmental entities. Questioned Costs?$74,036 was identified as a known questioned cost. Effect?Failure to maintain adequate review controls could lead to the unallowed expenditures being charged to the program, resulting in noncompliance and potential loss of funding. Recommendation?Management should review all costs charged to the program to ensure they are not eligible for reimbursement from other sources of funds. View of Responsible Officials?See Corrective Action Plan
2020-002: Significant Deficiency in Controls over Compliance and Noncompliance? Allowable Costs Contact Person- Marija Jukic, Interim Controller Management Response - Concur. The Controller?s Office concurs with the auditor?s finding and recommendation. The Controller?s Office will add an additional level of review to ensure that any future COVID-19 related costs reported to the U.S. Department of Treasury exclude all expenditures that are eligible for reimbursement from other sources. Estimated Completion ? Implemented. No further action needed.
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on May 14, 2020. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by November 14, 2020, which was (2105 days ago).
What is a management decision? →Finding 2019-002: Significant Deficiency in Controls over Compliance and Noncompliance?Allowable Costs and Special Tests (Maximum Per-Unit Subsidy) Federal Program: Home Investment Partnership Program, CFDA 14.239 FAIN: M-15-MC-48-0500, M-16-MC-48-0500, M-17-MC-48-0500 Year: 2016, 2017, 2018 Federal Agency: U.S. Department of Housing and Urban Development Pass-Through Entity: Not applicable Criteria?The per-unit investment of HOME funds may not exceed the Federal Housing Administration (FHA) mortgage limits in Subsection 221(d)(3) of the National Housing Act, including any area-wide high cost exceptions approved by HUD. In mixed-income or mixed-use projects, the average per-unit investment in HOME-assisted units may not exceed the applicable Subsection 221(d)(3) (i.e., 234) limit. Perspective?We tested the only project with costs incurred in the current year for which the maximum per-unit subsidy requirements applied. This application for development assistance consisted of seven units. Condition and Cause?An application for housing development assistance pertaining to the construction of traditional rental housing serving low-income household was approved for $1,281,460, which was above the applicable maximum per-unit subsidy. Further, there was no evidence of review of the maximum per unit subsidy considerations prior to the disbursement of funds. Questioned Costs?$29,130 was identified as questioned cost. Effect?The failure to maintain adequate review controls could lead to the incorrect granting of development assistance greater than the prescribed maximum. This could result in noncompliance with the Allowable Costs and Special Tests (Maximum Per-Unit Subsidy) requirement and loss of funding. Recommendation?Management should implement additional procedures to include an application reviewer to ensure the maximum per-unit subsidy is accurately calculated and reviewed prior to the disbursement of funds to the developer. Further, the methodology used to calculate the approved subsidy should be retained as well. View of Responsible Officials?See Corrective Action Plan
2019-002: Allowable Costs and Special Tests (Maximum Per-Unit Subsidy) - Significant Deficiency in Controls and Noncompliance Contact Person- Rosie Truelove, Director of Neighborhood Housing and Community Development Management Response - Concur. For any development recommended for funding using HOME dollars, HDA staff will ensure the proposed subsidy per unit does not exceed the Federal Housing Administration (FHA) mortgage limits in Subsection 221(d)(3) of the National Housing Act. A detailed calculation comparing the current Statutory Mortgage Limits and the applicable Base City High Cost Percentage used, will be added to each application file. Management review of this process will be evidenced with a file checklist for any projects that are recommended for funding. Estimated Completion - Implemented in April 2020. No further action needed.
Management decision deadline — for entities that funded this organization
The FAC accepted this audit on May 9, 2018. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by November 9, 2018, which was (2841 days ago).
What is a management decision? →GSA_MIGRATION
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Management decision deadline — for entities that funded this organization
The FAC accepted this audit on June 6, 2017. Under 2 CFR 200.521(d), a pass-through entity that provided federal funds to this organization for this audit period must issue a management decision on these findings by December 6, 2017, which was (3179 days ago).
What is a management decision? →GSA_MIGRATION
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Data source: This information comes from the Federal Audit Clearinghouse, the official repository of Single Audit data. All data is public domain. Verify this organization's audit history at fac.gov.
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